COA Board Minutes January 2021Beverly Council on Aging Director's Meeting
Date: January 12, 2021
Place: Meeting held on Google Meets
Members Present: Claire -Marie Hart, Bob Hobbs, Cynthia Montalbano, Susan Feeney,
Stephanie Tallo, and Jessica Wistran (all present via google meets)
Staff Present: MaryAnn Holak, Sam Kossow
Meeting called to order: 2:35 pm
Secretary's Report: Minutes were accepted as written.
Pursuant to Governor Baker's March 12, 2020 order suspending certain provisions of the Open
Meeting Law, GLC 30A S18 and the Governor's March 15, 2020 order imposing strict
limitations on the number of people that may gather in one place, this meeting of the BCOA
Board of Directors will be conducted via remote participation to the greatest extent possible.
Director's Report
Building Concerns and Usage
The staff of the Board of Health has vacated the COA First floor conference room.
New wiring for city -wide Wi -Fi will be installed and online in January 2021.
Sprinkler system along with Fire alarm issues have been successfully addressed.
Late December 2020 a new web -based phone system was installed.
Building Inspection by the City inspectional services on January 7, 2021.
Administration and Finances
December Financial Reports reviewed.
Title I IB 2021 Rollover Contract discussed.
Title VI Program Compliance is ongoing.
The FEMA 209 Report is submitted weekly to MEMA.
Personalized letters will be sent to all the organizations that contributed to the gift basket project;
Medtronics, Beverly Middle School, City Hall, Beverly Public Library, Landmark at Oceanview,
McLane Law Offices, Stephanie Tallo and North Shore Bank.
Program and Events
Winter Outreach Program
750 personalized holiday cards mailed
150 gift baskets delivered
50 people who lost spouses this year, received a visit and carnation from social workers.
200+ handmade cards by Beverly students delivered to MOW clients.
KUDOS TO ALL STAFF WHO MADE THE EFFORT TO PACK, PREPARE AND
DELIVER ALL THE GIFT BAGS, CARNATIONS AND PREPARE HOLIDAY CARDS
FOR MAILING- AWESOME JOB!!
Distributing 40 bags of fresh groceries bi- weekly along with our partnership with Beverly
Bootstraps.
Zoom practice groups offered with our social work intern.
Daily Stretch calls through January 2021.
Beverly High School Track Walking Club is ongoing weather permitting.
BCOA Puzzle and book swap, M/W mornings.
Holiday Party at Home & NYE Senior Soiree at Home.
City -wide Newsletter mailing to take place — March 2021.
Discussion on craft Grab & Go Programs.
Meetings /Activities /Clients of Concerns
Bi- weekly phone meetings with area COA Directors
Bi- weekly phone meetings with Seniorcare, Inc.
Case review with AD, Social Worker, Outreach Coordinator, MSW Intern and Director ongoing
Personnel Updates
New Hire — Full time Outreach Coordinator -Clare Mulvihill
The City has offered all city employees access to free COVID testing. Once in December and
again in January.
The staff have moved to an every -other day schedule of two cohorts until the 4 of cases are down
significantly or when enough have been vaccinated.
Report Completion
The Board voted to accept the Director's report as written.
Committee Reports
Grant Committee
The committee met within the context of the meeting, one grant application with a request to
resubmit when their new housing becomes available.
Awards Committee
No meeting at this time.
Unfinished Business
COVID updates
Property Tax Work Off Program
Title VI Documents
New Business
Next Board meeting — the Board voted to forgo a February meeting and to meet again on March
2, 2021.
Announcements
There were no announcements recorded.
Meeting adjourned: 3:40 pm
Next Board Meeting
Tuesday, April 6, 2021 at 2:30 pm
Respectfully Submitted by: Cynthia Montalbano, Secretary