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1986-09-22 City of Beverly, Massachusetts Public Meeting Minutes Board: Library Trustees Subcommittee: Date: 09/22/1986 Place: Beverly Public Library Board members present: Kathleen M. Henrichon, Edward E. Brindle, Katherine L. Fanning, Frances J. McCarthy, Kevin J. Murphy, Neil B. Olson, Susan M. Salt, Nathan T. Shindler, and Nancy A. White Board members absent: Others present: A. Anthony Tappe, Jeffrey Hoover, Tappe and Associates, Architects; Diane J. Costa, League of Women Voters; Howard Calish, Friends of the Beverly Public Library; Marshall Conrad and his son Recorder: Sheila Glowacki Regular Meeting Board of Trustees -- Beverly Public Library September 22,1986 7:30 PM Present: Edward Brindle, Kay Fanning, Kathleen Henriehon, Frances McCarthy, Kevin Murphy, Neil Olson, Susan Salt, Toby Shindiet, Nancy White Also Present: Anthony Tappe and Jeff Hoover, A. Anthony Tappe & Associates; Diane Costa, League of Women Voters; Howard Calish; Marshall Conrad and his son. Kathleen Hendchon presided. Disposition of the minutes of the previous meeting: Kay Fanning moved that the minutes of the July 31 meeting be approved. Motion passed. Public presentation to. discussion with the Board: Howard Calish spoke on the subject of dedicating the Library's Reference Room in the name of Esther H. Calish. Toby Shindler, Neil Olson, Fran McCarthy, and Kathleen Henrichon will meet concerning the subject and make a report at the next meeting. Marshall Conrad addressed the Board concerning the fact that his daughter who is in a wheelchair cannot use the library because it is not handicapped accessible. His son had written a letter to the mayor concerning the subject. Mr. Conrad asked if there was any way to make it easier for his daughter to come and go in the library. It was suggested that the Faxms Branch could be used because of the ramp and books could be transferred to the branch. The Director will work with Mr. Conrad on the matter. Committee reports: Personnel: There will be a heating Monday September 29 at 7:30. The Legal Affairs Committee of the Board of Aldermen will interview Mr. Seully then make a report to the full Board on October 6. Administration: Kevin Murphy reported that he, Tom Scully and Tom Alexander met this morning. They are prepared to pay the money that has been appropriated, however, that amount is not sufficient to cover expenses incurred due to various delays. Tom Alexander will come up with a schedule of payment. THE ROOF IS DONE. Concerning the Bookmobile, the Mayor has put in a request for $100,000 for a new Bookmobile. The request will be brought up before the Finance and Property Committee tomorrow night at 7:00 p.m. Finance: No report. Long Range Planning: Nancy White distributed minutes of the L.R.P. Committee meeting of September 16. Neil Olson moved to accept the minutes of the meeting. Motion passed. Mr. Anthony Tappe of A. Anthony & Associates presented the results of the space needs study. The final recommendation of the study is to construct an addition to the existing building, rather than the renovation of the Hardie School. Nancy White moved that the Board accept the Feasibility Study as prepared by A. Anthony Tappe & Associates. Motion passed. Nancy White requested that the Board send a formal letter of appreciation to A. Anthony Tappe & Associates for their total cooperation and support. Nancy White moved that 20 copies of the Feasibility report be made using Trust Funds and the copies be distributed to the Mayor, Board of Aldermen, for necessary publicity and library circulating copies. Kevin Murphy seconded the motion. Neil Olson moved to amend the motion to include that this is the official proposal from the Board of Trustees to the Mayor and Board of Aldermen at this time in terms of library planning. Motion passed as amended. President Henrichon thanked Nancy White, the Long Range Planning Committee and the Board for all the hard work on this project. Libra~an's Report: 1) Concerning the Bulger Bill, it is about ready to go from Ways and Means to the floor for a vote. They are hoping for passage by early October. 2) Because of space constraints in this building we are discouraging donations of used books. 3) There is damaged plaster at the Farms that needs to be repaired. 4) Summer reading program for Children's department went well this summer. The children paraded to city hall and the Mayor awarded reading certificates. 162 children participated and read over 2,000 books. 5) Schedules for "Tune out T.V." week, November 17-23 were distributed. 6) Improved lighting in parking lot is needed. Tom will contact city hall concerning this. 7) A report from the environmental consulting firm was distributed concerning the removal of the asbestos at the Farms. We have requested $21,000 for this project and it will be discussed at the Finance Committee meeting of the Board of Aldermen tomorrow night. 8) Since the Bookmobile has been off the road we have been getting many requests from Bookmobile patrons for home delivery service. We do not have the staff time to do this. 9) The video cassette collection will be ready to go into circulation in a week or two. 10) Concerning upgrading the Bookmobile Librarian from a Grade 11 to 16. This can be done, after the proper legal steps are taken. 11) The Boston Society of Architects will be taking a t our of Beverly on November 1, and one of their stops will be the library. Unfinished Business: 1 ) President Hemichon presented the portrait of General Eisenhower that was offered as a git~ to the library. 2) Toby Shindler reported that the committee recommended that the Beverly Room be named the Will Barnet Room in his honor. Fran McCarthy moved that based on Mr. Shindl~r's report the Beverly Room be named the Will Barnet Room. Motion passed. New Business: There was a dedication for Joseph Vittori this past weekend where a plaque was presented. It has been requested that this plaque be placed on display in the library. Neil Olson moved that the Board of Trustees accept the bronze plaque to be referred for appropriate exhibition to a committee chaired by Kevin Murphy and the Director of the Library. The next meeting will be October 20th at 7:30 p.m. The meeting adjoumed at 9:30 p.m. Shelia Glowacki - Recorder