1985-09-23 City of Beverly, Massachusetts
Public Meeting Minutes
Board: Library Trustees
Subcommittee:
Date: 09/23/1985
Place: Beverly Public Library
Board members present: Kathleen M. Henriehort, Richard L. Buckley, Katherine L. Fanning,
Frances J. McCarthy, Keyin J. Murphy, Neff B. Olson, Susan M. Salt, Nathan T. Shindler, and
Nancy A. White
Board members absent:
Others present: Vada Komich, Marjorie Dragonas, League of Women Voters; Howard Calish,
Friends of the Beverly Public Library
Recorder: Sheila Glowaeki
Regular Meeting
Board of Trustees -- Beverly Public Library
September 23, 1985 7:30 p.m
Present: Richard BuckIcy, Kay Fanning, Kathleen Henrichon, Fran McCarthy, Kevin Murphy, Nell
Olson, Susan Salt, Toby Shindiet, Nancy White.
Also present: Vada Komich and Marge Dragonas, League of Women Voters; Howard Calish, Friends
of the Library. Esther Calish, Shelia Glowaeki.
Kathleen Henrichon presided.
Disposition of the minutes of the previous meeting: Nancy White moved that the minutes of the
previous meeting be accepted. Motion passed.
Committee reports:. Personnel: No report.
Administration: Keyin Murphy spoke with the consultant concerning the roof. There are two things
yet to be done. The stonework is to be boated and the Momllo Brothers have yet to respond to the
laundry list of items to finish the job. Mr. Murphy stated that them is a penalty clause in the contract
and that he strongly felt that the commission should invoke it if the work is not finished soon. Also
reported was that the work on the front stairs and the chimney has been finished.
Finance: No report.
Long Range Planning: Nancy White passed out minutes from the Citizen's Advisory meeting held on
July 29. The L.R.P. Committee was extremely pleased with the turnout of 33 interested citizens and
their willingness to help, especially in the areas of fund raising and political lobbying. A newsletter
will be sent out in the next couple of weeks with a copy of the Request for Proposal for the architect.
The Request for Proposal was then discussed. Mr. Buckley moved that the matter be referred back
to the Long Range Planning Committee for a revision and a special meeting be held. Motion passed.
Parking Lot Repair: Richard BuckIcy and Toby Shindler met with the Commissioner ofl~blic Works.
As a result, three plans were presented to the Board. Plan A would provide 66 spaces for $21,910.
Plan B would provide 71 spaces for $38,000. and Plan C would provide 57 spaces for $37,000 and
would include additional landscaping. Susan Salt moved to accept the report of this special committee
and take whatever steps necessary to recommend the implementation of Plan A, eliminating those
parking spots that are necessary to expedite policies in line with public safety. The motion was
seconded. ARer discussion the motion was not voted on. Mr. Bucldey moved to table the motion.
Motion passed.
ALA Conference Report: Susan Salt reported on her attendance at the ALA Annual Conference. She
was impressed with the size and organization of the conference and inspired by the dedication of
those in attendance. After speaking with other trustees she felt that the Beverly Public Library is
indeed lucky to have the support of the City Officials that it does. Among workshops attended,
"Foundations" was concerned with grass-roots fund raising and Susan felt that this information will
be useful when we start our building program. At the seminar on "Library's and Coalition Building"
Susan was pleasantly surprised at how far we as a small public library have come in building coalitions
in our community in providing services not only for our recreational readers but also our corporate
and professional friends in the city. She stressed the importance of strengthening these coalitions and
reexamining the library's current policies for using the library building and its services. Toby Shindler
moved that the Board thank Susan for attending the conference and being a fine representative and
giving such a fine report. Motion passed.
Report of the Librarian: 1) The Eastern Region Annual Meeting will be November 6. Nancy White
moved to name Esther Calish voting delegate for the meeting. Motion passed. 2) Mrs. Calish met
with the traffic officers regarding the current parking situation. They are now ticketing cars parked
in the staff parking area that do not have signs. They are also ticketing any cars parked along the
fence. There is no parking allowed in the lot between 9 PM and 8 AM. A chain will be put up across
the driveway and new signs will be posted and lines will be painted in the lot. 3) Status of repair
projects: Chimney and steps are done. Work on the Bookmobile has been going very slowly. AI Ricci
has contacted the company to encourage them to get the work finished. 4) Status of computer
enhancement: Computers, lines and multiplexor have been installed and all are working beautifully.
5) This December marks the 130th Anniversary Celebration of the charter of the library and the
following September will be the 130th Anniversary of the opening of the Library. Nancy White
moved that we have a 130th Anniversary Celebration in conjunction with the Friends of the Library
to celebrate the chartering and the opening of the library to run from December 1985 through
September 1986. Motion passed. 6) There is grant money available to libraries for %et's Talk About
It" a reading and discussion program. The grant money would pay for scholars to lead discussions
on various books. Kevin Murphy moved to give the Director permission to apply for the grant.
Motion passed.
Communications: Letters were discussed as printed in the agenda concerning using the existing
building for expansion and the parking meters. Communication was also discussed from Wadell Reed,
Merrill Lynch and Baybank who would like to conduct financial seminars at the library. Mrs. Calish
stressed that these programs were well attended when we had them in the past and that our patrons
would benefit greatly from this service. Toby Shindler moved to delete paragraph 3 of the meeting
room guidelines and state that the rooms are available for the good of the community at the discretion
of the Director. Motion passed with Richard Buckicy abstaining.
Unfinished Business: The parking meters were discussed. Kevin Murphy moved to have the Director
send in the request for the parking meters as per the ordinance. Motion passed.
New Business: Susan Salt reported on the various activities of the Friends of the Library and the
Friends of the Farms. Some of the projects include a typewriter for public use, video tape recorder
and sotbvare, and a microcomputer for adult patron use. Kay Fanning reported that as soon as Mrs.
Conrad returned from Maine there will be a grand opening for the ramp. A special meeting of the
Board will be held Monday, September 30, at 7:30 PM for the purpose of discussing the Request for
Proposal for the Architect.
Public presentation to, discussion with the Board: On behalf of the League of Women Voters, Vada
Komich complimented the Board on the meeting and their dedication as Trustees. Howard Calish
suggested that the Request for Proposal be changed as follows so that a special meeting of the Board
would not be necessary. Change the first sentence on page 2 to read: "An architectural engineering
survey and feasibility study are needed to determine what existing Beverly facility or land, including
but not limited to, the present library building and the Hardie School across the street, would yield
the required space and be best suited for our purposes." Richard Buckley moved that the
specifications include the paragraph that Mr. Calish suggested if this does not conflict with the
Ordinance passed by the Board of Aldermen. Motion passed. Nancy White moved that if the Request
for Proposal does not conflict with the Ordinance and a special meeting is not required, then the
Director be permitted to submit the ad as corrected to match the proposal, at the earliest possible
date. Motion passed.
The next meeting will be Monday, October 21, at 7:30 PM.
The meeting adjourned at 9:20 PM.
Sheila Glowacki - Recorder