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1985-05-20 City of Beverly, Massachusetts Public Meeting Minutes Board: Library Trustees Subcommittee: Date: 05/20/1985 Place: Beverly Public Library Board members present: Kathleen M. Henriehon, Richard L. Buckley, Katherine L. Fanning, Frances J. McCarthy, Kevin J. Murphy, Neil B. Olson, Susan M. Salt, Nathan T. Shindler, and Nancy A. White Board members absent: Others present: Vada Komich, League of Women Voters; Howard Calish, Friends of the Beverly Public Library Recorder: Sheila Glowacki Regular Meeting Board of Trustees -- Beverly Public Library May 20, 1935 7:30 p.m. Present: Richard BuckIcy, Kay Fanning, Kathleen Henrichon, Frances McCarthy, Kevin Murphy, Neil Olson, Susan Salt, Toby Shindiet, Nancy White. Also present.: Vada Komich, League of Women Voters; Howard Calish, Friends of the Library; Edmond Mander, Beverly Times; Hilda Commins, Esther Calish, Sheila Glowacki. Kathleen Henrichon presided. Disposition of minutes of previous meetings: Nancy White moved that the minutes of the April 22 regular meeting be approved. Motion passed. Kevin Murphy moved that the minutes of the April 30 special meeting be approved. Motion passed. The last phrase in the fifth paragraph of the minutes of the May 10 special meeting was corrected to read "to limit a Library Trustee to two terms." Nancy White moved that the minutes be approved as corrected. Motion passed. Nancy moved that the Board enter into Executive Session for the purpose of discussing the union contract settlement. The roll call vote was as follows: Kay Fanning-yes; Kathleen Henrichon-yes; Frances McCarthy-yes; Keyin Murphy-yes; Susan Salt-yes; Toby Shindler-yes; Nancy White-yes. The motion passed. The Board entered executive session. Regular session resumed at 8:00 p.m. Committee Reports: Administration: Keyin Murphy reported that the roof is progressing satisfactorily. Finance: Frances McCarthy reported that the committee had accepted the specs for the multiplexor and equipment that Mrs. Calish had presented. Frances McCarthy moved that the Trustees pay ~om Trust Funds the travel, lodging and registration for Susan Salt to attend the American Library Association Convention in Chicago, July 5-12. Personnel: no report. Long-range planning: Nancy White distributed copies of the memo and corrected chart that was presented to the Mayor. Members of the committee had met with the Mayor and he was very enthusiastic and supportive of a building project for the library. He encouraged the forming of a library advisory council and offered to send personal invitations on his own stationary. Nancy White moved that the Long-range planning committee request the Mayor to appropriate money for consultation services for the library building project. Motion passed. Parking lot: Toby Shindler reported that they met with Alan Taubert and he was receptive to their suggestions. He will get to us in 3 - 4 weeks. Librarian's report: Building report- 1) Work has begun on chimney, 2) Back door needs repair, 3) Beverly Room is a priority. An estimate to repair the ceiling will be obtained and a report will be given at the next meeting. The Beverly Women of Rotary made a donation of $809 to the Library. Susan Salt moved that the Board of Trustees send a letter of thanks for the donation. Motion passed. Change to NOBLE By-laws was accepted by all member boards. The Friends of the Children's Room has donated a record player. Library volunteers will be honored in June. Financial report was given. Susan Salt moved to give the Library Director the discretion to spend the Fisher Charitable Society Grant money for indigent citizens of Beverly. Motion passed. Nancy White expressed her appreciation to Mrs. Calish for predicting, keeping the Board aware of, and implementing nationwide trends such as outreach to the poor, networking, and computers into our library's programs and practices. Unfinished Business: The following Amendment to the By-laws that was introduced by the Finance Committee at the last regular meeting was voted on and passed by a 2/3 majority: -Article 3, Section 3 should now read exactly as it is up to the last sentence where it will read he President add one member of the Finance Committee or in their absence, two members of the Board of Trustees, shall approve all bills before payment." New Business: Neil Olson moved that Susan Salt represent the Board of Trustees for any statewide associations or programs as needed. Motion passed. Kay Fanning moved that the Board send a letter of thanks to the city Beauti~cation Committee for the work that was done on the library grounds in Beverly and at the Farms Branch on Beautification Sunday. Motion passed. Richard BuckIcy moved to approve the Union contract settlement. Motion carried. Susan Salt announced that the Friends of the Library will be sponsoring a catered dinner with folk music at the library on Saturday, June 15, and everyone is invited. Next regular meeting will be on June 10 at 7:30 p.m.. The adjourned at 9:00 p.m. Sheila Glowacki Recorder Executive Session Board of Trustees Beverly Public Library May 20, 1985 7:40 p.m. Present: Richard Buckley, Kay Fanning, Kathleen Henrichon, Frances McCarthy, Kevin Murphy, Neil Olson, Susan Salt, Toby Shindler, Nancy White. Mrs. Calish presented and discussed the changes to the union contract as agreed upon by the employees. (See attached.) Nancy White moved to accept the contract as presented. Motion passed. Executive session ended 8:00 p.m.