1984-09-17 City of Beverly, Massachusetts
Public Meeting Minutes
Board: Library Trustees
Subcommittee:
Date: 09/17/1984
Place: Beverly Public Library
Board members present: Neil B. Olson, Lester C. Ayers, Richard L. Buckley, Connie E.
Dooling, Katherine L. Fanning, Kathleen M. Henrichon, Kevin J. Murphy, Susan M. Salt, and
Nancy A. White
Board members absent:
Others present: Vada Komich, Frances J. McCarthy, League of Women Voters; Howard Calish,
Friends of the Beverly Public Library
Recorder:
Regular Meeting
Board of Trustees Beverly Public Library
September 17, 1984 7:30 P,M.
Present: Neil Olson, Connie Dooling, Kay Fanning, Les Ayers, Richard Buckley, Susan Salt, Nancy
White, Kevin Murphy, Kathy Henriehon, and Esther Calish
Also Present: Howard Calish, Vada Komich, Fran McCarthy and reporters from the Beverly Times
and the Salem Evening News.
Disposition ofthe minutes of the previous meeting: Keyin Murphy proposed a change to the minutes
of the meeting of July 23, 1984. Under the paragraph headed: Committee Reports, the line stating
"The City has already appropriated $162.88 etc." should read "The balance of the appropriation is
$66,162.88 etc." The change was approved by the. Board. Mrs. Fanning moved that the minutes, as
mended, should be accepted. Mrs. Salt seconded and the motion passed.
Committee Reports: Administration - Work is now in progress on the roof. The additional 9K has
been approved by the City. The job should be completed by December. Architect Mulligan has stated
that the chimney should be repaired before the roof is completed and Contractor Belisle is to be given
the go ahead on the chimney.
The installation of the Handicapped Ramp at the Branch has begun and there is a question of
a roof leak at the Branch. Mr. Rossi, who had previously worked on that roof will be asked to take
a look at the roof and give the Trustees a repair estimate.
Mrs. Calish reported that the "mysterious" vent near the brick parking lot is a flagpole base
and so the parking space can be expanded for additional employee parking. Nancy White moved that
Alan Tauben be approached and requested to expand the parking lot into the grassy area and increase
the illumination to that area. Keyin Murphy seconded the motion. The motion passed.
Personnel Committee - The committee met to discuss the vacancies created by the resignation of the
Assistant Director and the Children's Librarian. The Committee requests that the Board approve the
transfer of funds for advertising the positions. The job description of Asst. Librarian has been changed
to eliminate certain tasks. Mr. Buckley moved that the new description be substituted for the old job
description. Ms. White seconded the motion. Motion passed. Ms. White moved that the Board
request permission from the Board of Aldermen to fill the position of Assistant Director. Mr. Murphy
seconded. Motion passed. Ms. White moved that the Board request permission from the Board of
Aldermen to fill the position of Children's Librarian. Mrs. Salt seconded. Motion passed. Ms. White
moved that the Board accept the listed description for the Children's Librarian as the job description.
Mrs. Henrichon seconded. Motion passed. Ms. White moved that the Board request the transfer of
1K to the Advertising Account. Mrs. Fanning seconded the motion. The jobs are to be advertised in
newspapers and Library Journals. Motion passed. The jobs will also be posted internally. *(from the
salaries" account)
Finance Committee - no report.
Librarian's Report: Ms. Anna Hartogh has been hired as the head of the Circulation Department. She
will start in approximately thirty days. Mrs. Gilman will assist in training Ms. Hartogh.
The question of the purchase or lease of telephones was referred to the Finance Committee.
The City may develop a city-wide plan for purchase of phones for all City Departments.
The Cherry Sheet is out and the Library Incentive Grant is $18,828.00 or. 50 per capita. This
year there is an additional .25 per capita which is estimated at $10,917.00. When we request the
Library Incentive Grant we should ask that it come to the Trustees unencumbered.
Per City Solicitor Al Ricci - The State Secretary has stated that it is legal to publish the names
of patrons who are delinquent on returning books and/or paying fines. Mrs. Calish will discuss this
with the new Circulation Department Head and report back to the Board.
Communications: Letters were read from Nancy Coffey and Mike Zapantis. No action taken.
Unfinished Business: Atty. Alan Kaplan requested a two week extension regarding the conclusion of
the Librarian's contract. Mr. Ayers reported that he received a phone call from Atty. Kaplan and that
he told Atty. Kaplan that the Trustees would like this matter settled. Chairman Olson will attempt to
set up a meeting with the Board and Atty. Kaplan. Mr. Murphy moved that the Board request an
ordinance from the Board of Aldermen giving the Beverly police permission to ticket illegally parked
cars in the library parking lot at the discretion of the Library. Mrs. Dooling seconded. Motion passed.
New Business: Mrs. Calish requested that the Board meet on the 4th Monday of the month so that
she will have available for discussion and perusal the up-to-date financial statements. The next
meeting of the Board will be held at the Library on October 291h at 7:30 P.M.
Mrs. Fanning wanted the minutes to reflect that the Branch was closed on September 7th and
that the Branch is to be open for 20 hours weekly.
Mr. Buckicy moved that the meeting be adjourned. The meeting adjourned at 8:49 P.M.
Fanning seconded.
Respectfully submitted,
Kathleen Heraichon
Secretary