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1984-06-12 City of Beverly, Massachusetts Public Meeting Minutes Board: Library Trustees Subcommittee: Date: 06/12/1984 Place: Beverly Public Library Board members present: Nell B. Olson, Lester C. Ayers, Richard L. Buckley, Connie E. Dooling, Katherine L. Fanning, Kathleen M. Hen~chon, Kevin J. Murphy, Susan M. Salt, and Nancy A. White Board members absent: Others present: Vada Komich, Frances J. McCarthy, Helen Nadler, League of Women Voters Recorder: Nancy Abetman Regular Meeting Board of Trustees - Beverly Public Library June 12, 1984 7:30 p.m. Present: Neil Olson, Kathy Hemichon, Kay Fanning, Connie Dooling, Susan Salt, Nancy White, Kevin Murphy, Richard Buckley, Les Ayers (arrived 7:45 P.m.) Also present: Esther Calish, Nancy Abeman; Miriam Zoll, Beverly Times; Vada Komich, Fran McCarthy, Helen Nadler, League of Women Voters. Disposition of the minutes of the previous meeting: On the minutes of the May 14,1984 regular meeting, Mr. Buckley moved that the minutes be accepted; seconded by Mrs. Salt. Motion passed. On the minutes of the May 21, 1984 Special Meeting, Mr. Buckley moved to accept the minutes with the following change: In paragraph #1, omit the second and third sentences from "Roll call" through "motion failed." There shotrid be no reference to the roll call vote. Mrs. Salt seconded. The minutes were accepted as corrected. Public presentation to, discussion with the Board: Ms. Nadler, President, League of Women Voters presented the consensus update study of the library unit. Committee Reports: Finance: Mrs. Calish noted that the library budget had been approved at City Hall without change. Personnel: Ms. White distributed a written report of the meeting of June 7 and recommendations. Ms. White moved that the Board of Trustees forward a request to the Mayor and Board of Aldermen for permission to appoint Bernice Gilman as Temporary Circulation Department Head at Grade 11 beginning July 1, 1984 until the position is permanently filled. Mrs. Dooling seconded. Motion passed. Ms. White moved that the Board of Trustees request permission from the Mayor and Board of Aldermen to fill the Circulation Department Head position with a professional librarian at Grade 16. Mrs. Salt seconded. Under discussion, Mrs. Fanning explained her dissenting position. Motion passed. Administration: 1) Mr. Murphy noted that he had prepared a letter for the Chairman to sign and send to the Mayor regarding the list of repairs to the library. 2) He reported that, regarding the chimney repairs, the Mayor requested that the bid be reviewed with several chimney experts. 3) He also reported that he reviewed the deed to the land for the Farms library with several attorneys, and he does not see the legal need to approach Mrs. Conrad for permission for the ramp. 4) Bids on the roof are due June 27, 1984. Librarian's Report: 1) Mrs. Calish noted the amount of Mrs. Penta's sick-leave buyback to which she was entitled upon retirement. Ms. White moved, and Mrs. Dooling seconded, that a request for the buy-back be sent to City Hall. Motion passed. 2) She brought to the Trustee's attention that the monthly statistics sheet now includes the number of reserves (holds) placed, which gives indication of our fill rate. 3) She stated that she will mail department reports to the Trustees. 4) She discussed the summer children's reading club, Go for the Gold and that T-shirts are on sale in the Children's Room. 5) She discussed the need to hire more part-time people to expand to full hours in the fall and suggested that during the summer the library will be open 9-12 on Saturdays due to public need. Ms. White moved that the library be open Saturdays 9-12 during the summer. Mr. Buckley seconded. Motion passed. Proper publicity will be given. Mrs. Calish will discuss the full schedule at the next meeting, in addition to reporting on the NOBLE meeting and the need for a microcomputer. Communications: 1) A letter was read from Mrs. Conrad regarding the ramp at the Farms. Mrs. Fanning moved, and Mrs. Salt seconded, that a letter be sent to Mrs. Conrad thanking her for the proposed landscaping. Motion passed. 2) A letter was received from the Friends of the Farms regarding the ramp delay. The library director was requested to compose a letter to the Friends updating them on the status of the ramp. Unfinished Business: Mrs. Dooling asked about the parking lot situation. Mrs. Calish reported that the signs have not yet been done. New Business: The next Board meeting will be July 23, 1984. Mr. Murphy moved to adjourn. Mrs. Salt seconded. The meeting was adjourned at 9:00 P.M. Nancy S. Aberman Recorder LIBRARY UNIT - CONSENSUS March 22, 1984 UPDATE STUDY 1. How can the Board of Trustees and the Library Administration meet the needs of the community? a. Ensure that there is continued input from the public to the Board of Trustees. b. Limit the terms of the Trustees to 2 consecutive terms. c. Periodically conduct a survey to determine the needs of the community. Evaluate the results and make them known to the public. d. Perform their duties with the highest level of professionalism. 2. How can the library services be improved? a. Provide full access to the library for the handicapped. b. Encourage use of the bookmobile to its fullest potential. c. Encourage outreach programs including the Beverly Farms branch. d. Increase the availability of parking. e. Support efforts toward building expansion. f. increase library hours to 69 per week. g. Maintain the high standards of the reference room. 3. In view of Proposition 2 ¼, what funding resources are available to augment the budget? a. The Board of Trustees and the library administration should be encouraged to aggressively pursue any and all grants. b. Encourage all fund-raising efforts by library personnel, Friends of the Library, and the Board of Trustees. 4. What are our priorities for the library at this time? a. The League should continue to have an observer at all meetings and encourage citizen participation as stated in the by-laws Article 4, Section 3H. b. As a priority, the League again urges better handicapped access, c. Expansion of library hours. d. Expansion of library space so that the library can more effectively serve its function of providing for the community. This refers specifically to books, periodicals, and other services it is uniquely designed to perform. Comments: There was strong support for the maintenance of the city budget for the library, regardless of other sources of funding. More financial information was needed to come to consensus on specific budget priorities.