1984-01-17 City of Beverly, Massachusetts
Public Meeting Minutes
Board: Library Trustees
Subcommittee:
Date: 01/17/1984
Place: Beverly Public Library
Board members present: Richard L. Buckley, Lester C. Ayers, Connie E. Dooling, Katherine
L. Fanning, Roger E. Morency, Kevin J. Murphy, Neil B. Olson, and Nancy A. White
Board members absent:
Others present: Kathleen M. Henrichon, League of Women Voters; Laura Reilly, Howard Calish,
Friends of the Beverly Public Library
Recorder: Nancy Aberman
Regular Meeting
Board of Trustees-Beverly Public Library
January 17, 1984 7:30 p.m.
Present: Richard BuckIcy, Connie Dooling, Nancy White, Kay Fanning Kevin Murphy, Neil Olson,
Roger Morency.
Also present: Esther Calish, Nancy Aberman; Kathleen Hertriehon, Fran McCarthy, Vada Komieh,
Margaret Haydon, League of Women Voters; Susan Salt, Howard Calish, Laura Reilly, Friends of
the Beverly Library; Steve McGilvary, Beverly Times; Tom Hindman, staff.
Disposition of the minutes of the previous regular meeting: Held over to Unfinished Business.
Committee Reports: Administration: Mrs. Fanning submitted a report of progress. The NOBLE
matter will be discussed under the Librarian's Report. The matter of Mr. Perron's letter will be
discussed at a future meeting.
Personnel: There was no meeting.
Finance: Mr. Morency submitted the following report: a) one of progress on the budget; b) the
committee approved and recommends that the Glidden bequest be accepted.
On the matter of the budget, Mr. Morency noted the committee's: recommendation and moved that
a budget of approximately $465,000 be accepted as presented, to include: 1) salaries with an 11.4%
salary increase for all parttime employees; 2) 5 additional hours for the Beverly Farms Branch; 3)
provision for restoring Main Library hours on Tuesday mornings, Wednesday and Thursday evenings;
4) $90,000 for materials; 5) $43,615 for operating expenses; and 6) an addendum that a listing of
maintenance problems to be addressed will be forthcoming. Mrs. Fanning seconded. The motion
passed. On the matter of the Glidden bequest, Mr. Morency moved, and Mrs. Fanning seconded, to
accept the bequest and authorize execution of the document on behalf of the Board of Trustees. The
motion passed.
Task Force: A meeting will be scheduled with the City Attorney.
Report of the Librarian: Mrs. Calish discussed the following items: 1) changes in the NOBLE by-laws
and acceptance of NECCUM members into the consortium. Ms. White moved, and Mrs. Fanning
seconded, both items. Motion passed. 2) The Aldermen voted to allow installation of a telephone box
into the library parking lot. 3) The library will be participating in the "Beverly Remembered" series
at Endicott College with the college, the Chamber of Commerce, and the Historical Society on three
successive Wednesdays, beginning February 29.4) Mrs. Calish reported that she had met with Robert
Perton and discussed microtithing material at the Historical Society on local families for the library's
collection. She noted the cost as 8¢, per page. By unanimous consent the Board recommended Mrs.
Calish pursue discussion with the Historical Society on this matter. 5) The Chamber of Commerce
has offered to send out with their mailing, items which the library produces of interest to the business
community. A brochure on tax-related information in the library is planned. 6) Mrs. Calish discussed
the various community organizations on which she has worked this past year. 7) The financial
statement printout is not ready this week. 8) Mrs. Calish thanked the Friends of the Library who pay
for all photocopies made for library use. 9) Plans for National Library Week, April 8-14 are being
formulated. Some ideas are a Business Breakfast and a Writer's Program. 10) Mrs. Calish will be on
vacation February 3-10. 11) Mr. Buckley asked Mrs. Calish to look into rearing out the grassy area
in back of the library to allow staff parking. This would alleviate the problem of statf having to walk
alone into the dark parking lot in the evening. The report was placed on file.
Communications: Mr. Buckley read an invitation to an appreciation dinner-dance for Peter Fortunato
on January 27. He also read a letter from the Massachusetts Library Association regarding a
resolution which was passed at their mid-winter meeting expressing concern over the lack of due
process of the Trustees toward the librarian in regard to Massachusetts State Law Chapter 78, See.
34. He also noted that the M.L.A. had not contacted the Trustees. Communications were placed on
file.
Unfinished Business: Mr. Olson noted one addition to the minutes of the meeting of December-19,
1983. After the first item of New Business regarding Dr. McGlynn's resignation and the
accompanying resolution, the minutes should read: "Mr. Olson lef~ the meeting." A motion to accept
the minutes as amended was made by Mr. Murphy and seconded by Mrs. Fanning. Motion passed.
New Business: On the matter of payment of three bills totaling approximately $133. for
advertisements for the position of Director, motion was made by Mrs. Dooling and seconded by Mrs.
Fanning to authorize payment of bills out of trust funds. Nancy White stated that she objected; that
it was a misuse of trust fund money. Mrs. Dooling informed Ms. White that trust fund money had
been used to pay for the advertising for the position ofbookmobile librarian. Ms. White said that she
still objected. Mr. Olson moved to table the matter until the next meeting. The motion was seconded.
Motion passed.
A special meeting of the Board was scheduled for Thursday, January 26, 1984 at 7:30 p.m. to discuss
current legal matters with the city solicitor; current bills for advertising and any other matters which
may come before the Board.
Ms. White moved to adjourn; Mrs. Dooling seconded. The meeting was adjourned at 9:45 p.m.
Nancy S. Aberman
Recorder
MEMO
TO: Board of Trustees
FROM: Kay Fanning, Chairperson of Administration Committee, per Esther Calish
RE: 1. NOBLE
2. Robert Perron's letter from Beverly Historical Society
Due to bad weather, the January 10th Administration Committee meeting was canceled. We ask
therefore that You review the following information so that votes may be taken on these matters at
the January 17 regular meeting.
1. NOBLE
A. Request from multi-type library group, members of NECCEM to join NOBLE consortium.
The NECCEM members who have applied for this grant are: Salem State College
North Shore Community College
Endicott College
Gordon College
Montserrat School of Art
Varian Associates
The advantages of having them join the network, and the logistics of their association with NOBLE,
are explained in the November 11 memo from the Board of Library Commissioners, sent to the
Beverly Public Library Trustees prior to the December 19 meeting.
B. The recommended by-law changes from 2/3's vote to 4/5's vote insure a larger
representation of votes on critical matters.
1) Art III - Sect. 1 - the admission of new members
2) Art IV, Sect. 5 - the expenditure of funds; the allocation of staff, the addition of
participants; the amendment or modification of by-laws.
C. Art. III, Sect. 4 - recognizes that a participant intending to witMraw cannot be required
to make payment beyond fiscal year in which participation was funded.
2. ROBERT PERRON'S LETTER
We recommend that Robert Perron's request be discussed at a subsequent meeting.