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1982-09-09 City of Beverly, Massachusetts Public Meeting Minutes Board: Library Trustees Subcommittee: Date: 09/09/1982 Place: Beverly Public Library Board members present: Richard L. Buckley, Lester C. Ayers, Mary K. Connots, Connie E. Dooling, Katherine L. Fanning Dr. Edna M. MeGlynn, Roger E. Morency, Neil B. Olson, and Nancy A. White Board members absent: Others present: Recorder: Nancy Aberman Regular Meeting Board of Trustees-Beverly Public Library September 9, 1982 Present: Richard Buckley, Roger Morency, Connie Dooling, Nancy White, Edna MeGlynn, Mary ConnoB and Neil Olson. Also present: Esther Calish, Director; Vada Komich, League of Women Voters; Tom Hindman, staff member. The following documents were distributed: Statistics for June 1982; copy of Standard 6 compliance statement; updated "open meeting law", Chapter 30, See. 23; Chapter 322 "Due process law," recently enacted: Personnel guidelines, Mass. Bureau of Library Extension, 1972. The minutes of the previous meeting, June 21, were accepted as read. The motion was made by Roger Moreney and seconded by Connie Dooling. Committee Reports - Administration: Roger Morehey reported that the "Roof and Balustrade Committee" had met and selected Thomas Kntz Assoe. as consultants. The contract is for $3400 and Philip Bourne of Beverly will supervise the project. The Committee requested Board approval of the contract, which is a standard form recommended by the A.I.A. He also noted that estimates have been received by L. Rossi for repairs to the Farms Branch roof in the amount of $2400. Personnel: Connie Dooling's report is as follows: The meeting of the Personnel Committee was held for the purpose of discussing and reviewing those issues which are pertinent to the selection and hiring of the permanent Bookmobile Librarian. Members made certain revisions of the wording used to outline the job specifications. Richard BuckIcy made the following motion: To accept (1) the hourly breakdown of the position as presented by Esther Calish and (2) the bookmobile responsibilities as they have been specifically worded by committee members. The motion was seconded by Mary Cormors. All members voted in agreement and the motion passed. Finance: Roger Morency reported that he had to postpone his meeting with City Auditor/Finance Officer, Harry Gannon. He would like to review with the auditor the way to get State Aid monies transferred to the library accounts so that we can spread out over the year our expenditures for books and materials. Report of the Librarian: Mrs. Calish reported that the August 3 jazz concert by "A Patch of Blue" was very well artended by over 300 persons. She also noted that during the summer the Librarian and Library staff began work on a project with Dennis Jackson, reading coordinator of the public schools. The project, called "Reading is a Family Affair" is intended to stimulate adults, particularly parents, to take an active role in encouraging their children to read. The project will be administered throughout the year with a variety of programs and mailings. Mrs. Calish also met with the Friends of the Beverly Farms Branch on August 24. The Committee agreed to do a survey by telephone and directly to analyze patron needs and library users. They met today, September 9, to decide on the survey questions which they will then submit to the Librarian for review. The Librarian also met with Mr. Rossi today at the Farms to examine roof and ceiling damage. Data is still not available on the number of people who would benefit from a ramp, into the Farms library. Mr. Buckley suggested that older people should also be included in this group and will make inquiries of the Council on Aging. Advertisements for the full-time Bookmobile position were placed in the Beverly Times and Salem News for 3 days, and the Boston Globe for one Sunday. About 15 applications have been received. The deadline for applications is September 15. These ads will have met affirmative action requirements and will have provided an opportunity for Beverly residents to apply. So far no applicant has the qualifications equal to Barbara Hyde, the part-time summer Bookmobile operator. Invitations to the Businessman's Breakfast on Wednesday, September 22 at 7:30 a.m. were mailed out yesterday and today. Seven affirmative responses have been received today. Communications: The following communications were received: 1) A letter from Peter Hersee, president of the Chamber of Commerce, thanldng the library for its contribution to the success of Homecoming Week; 2) A letter from Suzanne McCalla, Activity Director of the Blueberry Hill Nursing Home, thanking the library "for this wonderful service", the Bookmobile, commending Tom Hindman's performance and wishing him well in his new assignment; 3 ) A proposal from Mr. L. Rossi for repairs to the Farms Branch. New Business: A motion was made by Nancy White and seconded by Dr. McGtyrm to approve the contract entered into by the "Roof and Balustrade Committee" with Kruz Assoc., consultants, at a cost of $3400. The services to be provided are as follows: 1) Consultant services; 2) Design work, if any; 3) Preparation of specifications; 4) Bid award assistance; 5) Certification of contractors; 6) Site management. The project, as stated, involves "Repairs to the skylights, replacement and/or repair of roofing and ~ashings, repair to balustrades of the Main Library." A motion was made by Mrs. Dooling that we send a communication to the Mayor and Board of Alderman requesting permission to fill the position of Bookmobile operator on a permanent full-time basis. The vote was unanimous in favor. Mrs. Calish announced that she would attend a workshop on September 30 at the Arlington Library on the implementation of Chapter 322, the new "due process law." Mr. Buckley said that he would also attend. Mrs. Calish asked the trustees to consider new fees guidelines. The administration committee will meet to discuss this topic before the next Trustee meeting. The personnel committee will meet to consider possible new provisions to be included in the upcoming union contract. Mrs. Calish requested permission to enroll all Trustees as members of the Massachusetts Library Trustees' Association. Permission was granted. The trustees voted to comply with Standard 6, an agreement "To extend free statewide non-resident borrowing privileges, on a reciprocal basis, to residents who are card holders in good standing at public libraries located in municipalities which participate in the Direct State Aid Grant program for Free Public Libraries." The North Shore Community College telephoned requesting permission to use the library parking lot on the evenings that the library is dosed. The Librarian did not grant permission. The Board concurred with the Librarian's response. The meeting was adjourned at 8:45 p.m. Recorder