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1982-02-08 City of Beverly, Massachusetts Public Meeting Minutes Board: Library Trustees Subcommittee: Date: 02/08/1982 Place: Beverly Public Library Board members present: Nell B. Olson, Lester C. Ayers, Richard L. Buckley, Mary K. Connots, Connie E. Dooling, Katherine L. Fanning, Dr. Edna M. MeGlynn, Roger E. Momncy, and Nancy A. White Board members absent: Others present: Vada Komieh, League of Women Voters, William Presson, Friends of the Beverly Farms Library, Thomas Hindman, Library staff Recorder: Barbara Smith Regular Meeting Board of Trustees-Beverly Public Library February 8, 1982 Roll Call of Members: Neil Olson, Dr. Edna MeGlynn, Kay Fanning, Richard BuckIcy, Connie Dooling, Roger Momncy, Les Ayers. Also present were: Esther Calish, Nancy Aberman, Tom Hindman, V(tlliam Presson, Vada Komich, League of Women Voters, and Paula Traey, Beverly Times. The following documents were distributed: January financial report, January statistics, Bookmobile schedule; FY 1982/83 budget. The minutes of the January meeting were accepted as presented. Motion was made by Mr. BuckIcy and seconded by Mr. Olson. Motion carded. Board Business: Mr. Olson introduced and welcomed the new member, Connie Dooling, to the Board of Trustees. Mr. Momncy then nominated Richard Bucldey to serve as the new Chairman of the Board of Trustees, with Mr. Ayers seconding. The secretary, Mr. Morency, cast one vote for Mr. Bucldey who was elected Chairman and presided over the remainder of the meeting. Mr. Ayers nominated, and Mr. Olson seconded, Roger Morency to continue as secretary. Mr. Momncy was meleeted. on behalf of the Trustees, Mr. BuckIcy thanked Neil Olson for his enthusiasm and expertise during his tenure as Chairman. Mr. BuckIcy then described the duties of the various committees and stated that he would make committee assignments within the week. Committee Reports: Finance-Mr. Olson reported on the January 27 budget heating with the Mayor and the Board of Aldermen. The library will operate within a $325,000 budget, with the Mayor promising an additional $45,000 in state aid funds for materials. Administration-Mr. Morency discussed the possible need for a consultant to view the roof situation and prepare specifications, stating that the LEA Group (a roofing and engineering service) has offered to review the situation at no charge. Mr. Ayers mentioned the needed repairs to the from doors and suggested that this project be combined with the roof repair. Mrs. Calish noted that the money which is in the Repairs budget could be used for specifications, if necessary. Mr. BuckIcy will ask the Administration Committee to meet with the LEA representative. Personnel-There was no report. Report of the Librarian: Mrs. Calish asked Tom Hindman, Extension Services Librarian, to speak about bookmobile services. Tom described the services which the bookmobile offers, such as services to schools, shut-ins, nursing homes and local neighborhood stops. Mrs. Calish then discussed the proposed FY 1982/83 budget, within the constraints of the $325,000 which the Mayor has allowed the library. She went through the 1981/82 budget figures with the Board, adding known price increases for 1982/83 to the 1981 figures. Using these figures and needed staffing levels, the library -ill be short over $7,000. Mr. BuckIcy stated that he will appoint the Finance Committee as soon as possible to meet to resolve the budgetary problems. Mrs. Calish noted that the Guild of Beverly Artists will have an art exhibit in the library April 4-18, and, on April 4 at a special preview for Friends of the Library, a framed watercolor, donated by the Guild, will be rafted off to raise funds. She also mentioned that the Friends of the Children's Room group is making a quilt which will be on display in the library and will be rafted as a fund-raising project. Mrs. Calish also reported that the library has received flee c.~able television lines which will allow us to access cable service free of charge. New business: A motion was made that the Board of Trustees go on record as supporting the maintenance of the Beverly Faxms branch of the Beverly Public Library, The motion was made by Mrs. Fanning and seconded by Dr. McGlynn. The motion passed. Dr. McGlynn moved to reconsider the motion. Mr. Ayers seconded. The motion did not prevail. The original motion stands. Mrs. Fanning also moved to change the hours at the Beverly Farms branch to Wednesdays from 2-7 and Thursdays from 3-8, beginning the week of March 1. Dr. MeGlynn seconded. The motion passed. Mr. Buckicy requested that a motion be made to place a 60 day moratorium on hiring any new permanent or part-time personnel for the library, in view of the current budgetary climate. Mr. Ayers made the motion and Mrs. Fanning seconded. The motion passed, with Mr. Olson casting a dissenting vote. Mrs. Calish requested that the Personnel Committee discuss this matter further in view of staffing needs. Mr. Buckley stated that he would appoint the committee as soon as possible, Mr. Buckley suggested that in the future the agenda for the Board meeting should include the item "Public presentation to, discussion with the Board" af[er Roll Call of Members, at the beginning of the meeting, also leaving time at the end of the meeting for further discussion. Dr. MeGlynn moved to adjourn, with Mr. Ayers seconding. Motion passed. The meeting was adjourned at 8:55 p.m. Nancy S. Aberman Recorder