1982-02-08 City of Beverly, Massachusetts
Public Meeting Minutes
Board: Library Trustees
Subcommittee:
Date: 02/08/1982
Place: Beverly Public Library
Board members present: Nell B. Olson, Lester C. Ayers, Richard L. Buckley, Mary K.
Connots, Connie E. Dooling, Katherine L. Fanning, Dr. Edna M. MeGlynn, Roger E. Momncy,
and Nancy A. White
Board members absent:
Others present: Vada Komieh, League of Women Voters, William Presson, Friends of the Beverly
Farms Library, Thomas Hindman, Library staff
Recorder: Barbara Smith
Regular Meeting
Board of Trustees-Beverly Public Library
February 8, 1982
Roll Call of Members: Neil Olson, Dr. Edna MeGlynn, Kay Fanning, Richard BuckIcy,
Connie Dooling, Roger Momncy, Les Ayers. Also present were: Esther Calish, Nancy
Aberman, Tom Hindman, V(tlliam Presson, Vada Komich, League of Women Voters, and Paula
Traey, Beverly Times.
The following documents were distributed: January financial report, January statistics, Bookmobile
schedule; FY 1982/83 budget.
The minutes of the January meeting were accepted as presented. Motion was made by Mr. BuckIcy
and seconded by Mr. Olson. Motion carded.
Board Business: Mr. Olson introduced and welcomed the new member, Connie Dooling, to the Board
of Trustees.
Mr. Momncy then nominated Richard Bucldey to serve as the new Chairman of the Board of
Trustees, with Mr. Ayers seconding. The secretary, Mr. Morency, cast one vote for Mr. Bucldey who
was elected Chairman and presided over the remainder of the meeting. Mr. Ayers nominated, and Mr.
Olson seconded, Roger Morency to continue as secretary. Mr. Momncy was meleeted. on behalf of
the Trustees, Mr. BuckIcy thanked Neil Olson for his enthusiasm and expertise during his tenure as
Chairman. Mr. BuckIcy then described the duties of the various committees and stated that he would
make committee assignments within the week.
Committee Reports: Finance-Mr. Olson reported on the January 27 budget heating with the Mayor
and the Board of Aldermen. The library will operate within a $325,000 budget, with the Mayor
promising an additional $45,000 in state aid funds for materials.
Administration-Mr. Morency discussed the possible need for a consultant to view the roof situation
and prepare specifications, stating that the LEA Group (a roofing and engineering service) has offered
to review the situation at no charge. Mr. Ayers mentioned the needed repairs to the from doors and
suggested that this project be combined with the roof repair. Mrs. Calish noted that the money which
is in the Repairs budget could be used for specifications, if necessary. Mr. BuckIcy will ask the
Administration Committee to meet with the LEA representative.
Personnel-There was no report.
Report of the Librarian: Mrs. Calish asked Tom Hindman, Extension Services Librarian, to speak
about bookmobile services. Tom described the services which the bookmobile offers, such as services
to schools, shut-ins, nursing homes and local neighborhood stops.
Mrs. Calish then discussed the proposed FY 1982/83 budget, within the constraints of the $325,000
which the Mayor has allowed the library. She went through the 1981/82 budget figures with the
Board, adding known price increases for 1982/83 to the 1981 figures. Using these figures and needed
staffing levels, the library -ill be short over $7,000. Mr. BuckIcy stated that he will appoint the
Finance Committee as soon as possible to meet to resolve the budgetary problems.
Mrs. Calish noted that the Guild of Beverly Artists will have an art exhibit in the library April 4-18,
and, on April 4 at a special preview for Friends of the Library, a framed watercolor, donated by the
Guild, will be rafted off to raise funds. She also mentioned that the Friends of the Children's Room
group is making a quilt which will be on display in the library and will be rafted as a fund-raising
project.
Mrs. Calish also reported that the library has received flee c.~able television lines which will allow us
to access cable service free of charge.
New business: A motion was made that the Board of Trustees go on record as supporting the
maintenance of the Beverly Faxms branch of the Beverly Public Library, The motion was made by
Mrs. Fanning and seconded by Dr. McGlynn. The motion passed. Dr. McGlynn moved to reconsider
the motion. Mr. Ayers seconded. The motion did not prevail. The original motion stands. Mrs.
Fanning also moved to change the hours at the Beverly Farms branch to Wednesdays from 2-7 and
Thursdays from 3-8, beginning the week of March 1. Dr. MeGlynn seconded. The motion passed.
Mr. Buckicy requested that a motion be made to place a 60 day moratorium on hiring any new
permanent or part-time personnel for the library, in view of the current budgetary climate. Mr. Ayers
made the motion and Mrs. Fanning seconded. The motion passed, with Mr. Olson casting a dissenting
vote. Mrs. Calish requested that the Personnel Committee discuss this matter further in view of
staffing needs. Mr. Buckley stated that he would appoint the committee as soon as possible,
Mr. Buckley suggested that in the future the agenda for the Board meeting should include the item
"Public presentation to, discussion with the Board" af[er Roll Call of Members, at the beginning of
the meeting, also leaving time at the end of the meeting for further discussion.
Dr. MeGlynn moved to adjourn, with Mr. Ayers seconding. Motion passed. The meeting was
adjourned at 8:55 p.m.
Nancy S. Aberman
Recorder