1981-01-08 City of Beverly, Massachusetts
Public Meeting Minutes
Board: Library Trustees
Subcommittee:
Date: 01/08/1981
Place: Beverly Public Library
Board members present: Nell B. Olson, Richard L. Buckley, Mary K. Connors, John R.
Coogart, Dr. Edna M. MeGlynn, and Nancy A. White
Board members absent: Lester C. Ayers, Katherine L. Fanning, and Roger E. Moreney
Others present: Catherine Von Sonnenberg, League of Women Voters
Recorder: Barbara Smith
Regular Meeting
Board of Trustees - Beverly Public Library
January 8, 1981
Roll Call of Members:
Present were: Dr. Edna McGly~xt, Jack Coogan, Richard Buckley, Nancy White, Mary Connors and
Neil Olson. Also present were Catherine Van Sonnenberg from the League of Women Voters, Esther
Calish, Barbara Smith, Linda Corman from the Beverly Times and one staff member.
The following document was distributed: Proposed Budget for FY 1981/82.
Minutes were accepted as presented with the motion being made by Mr. Buckley and seconded by
Mr. Coogan. Motion carded.
Committee Reports:
1251h Anniversary Committee: Upcoming events were listed in the agenda with corrections as
follows:
Jan. 9 - storyteller Virginia Tashjian, reception for teachers, slide-show, kick-offFine Arts
Competition
Jan. 11 Rabbi Earl Grollman, cosponsored by Family Forum
Feb. 7-8 "Sports Roundup" featuring coaches and athletes roundtables, films, etc.
March 18 April 12 - Guild of Beverly Artists month-long exhibit April 5 - reception honoring
staff, Friends, volunteers April 6 - Linda Harris on Interviewing Techniques
April 7 - horticulturist Dan Foley, cosponsored by Beverly Jaytees; also kick-off for
photography contest
April 26 ~ May 2 - Fine Arts Exhibit, Montserrat School, Reception & awards May 6, 13, 17
- Art appreciation lectures June - International Food Festival
Mrs. Calish reported that she had an excellent committee for the Sports Weekend which would
consist of films, clinics and round tables on various sports for junior high and high school students.
Mr. Olson volunteered to chair the committee for the April 5th reception for Friends, staff and
volunteers. He will ask the new trustee, Roger Moreney, to assist him.
Mrs. Calish mentioned that she would like to talk about using some of the final events as fund-raisers
in light of the present budget situation. Mr. Olson requested that this item be placed on the agenda
of the next meeting.
Administration Committee: Mrs. Calish reported that the grant received by the city for an energy
audit did not include the library building and that we would need a committee of the Board for this
purpose. Mr. Olson said that this would be done when committees were appointed next month.
Finance Committee: Mr. Coogan read the minutes of the Finance Committee meeting of December
291h. He moved that the following recommendations of the committee be implemented in the 1981/82
budget to meet the 20% overall reduction required by Proposition 2 1/2:
1. To maintain the Farms Branch for ten hours per week, dovetailing its hours with those at
Main Library so that requirements for state aid may be met.
2. To dose the Main Library Sunday afternoon and one morning and one evening per week.
3. There is no provision for a book budget from budgeted city provided monies.
Motion seconded by Ms. Connors. Motion carded unanimously. Mrs. Calish was instructed to
prepare the program budget implementing the motion.
We had been instructed by the Mayor that some reduction would also have to be made in this year's
budget but no specific figure was given. Mr. Olson stated that we would be as effective and efficient
as possible so that we could return unexpended funds to the city at the end of the year as we
traditionally have.
Previous to the Board Meeting on January 22nd, there will be a public meeting at 7:30 p.m. The
program budget will be made available to the public on that day. The budget is due at city hall on
February 2nd.
Report of the Librarian: Mrs. Calish stated that the PR slide show had been shown to the Chamber
of Commerce on January 7th. She also distributed several of the newsletters and leaflets which the
staff has been preparing intemally. We are cooperating with Endicott College on a Beverly
Remembered project in which people from the Monday Morning Cultural Group are the primary
speakers.
Mrs. Calish also reported that because of our cooperation with the Beverly School for the Deaf, they
were providing two of our staff members with flee instruction in signing.
Mr. Olson read a letter from the League of Women Voters expressing their concern about the cuts
and emphasizing the importance of providing libran/service to the entire community.
Mr. Buckley suggested that we also submit an altemate budget to the city, which would reflect full
library service. Mr. Olson stated that this would be an item on the agenda next time.
It was moved by Mr. Coogan and seconded by Mr. Buckley that the meeting adjourn. The meeting
adjoumed at 9:10 p.m.
The next meeting will be Thursday, January 22, 1981 at 8 p.m. with a public meeting preceding it at
7:30 p.m.
Barbara Smith
Recorder
SUMMARY
1. There is no provision for books or any other library materials in this budget.
2. This budget reflects a cut in positions from 80/81 of one FT library assistant and 50 hours per week
of PT salaries. By ordinance, the library has 20 FT positions. This budget allows for 16 FT positions.
3. This budget Includes the 81/82 negotiated wage raises and the 10% increase in minimum wage for
PT salaries.
4. This budget reduces the number of Main Library hours to 59 and eliminates one evening, one
morning and Sunday service. The Farms Branch is allotted ten hours, Bookmobile hours remain intact
(15 hours per week).
Operating Expenses
Proposed Budget 81/82
(Main Library open 6 days per week - 59 hours)
(Farms Library open 2 days per week - 10 hours)
Main Library
Administration
Fuel $10,500
Boiler Insurance 200
Lighting 6,000
Telephone 2,400
Repairs 2,717
Custodiai Supplies 1,000
Custodians' Uniforms 250
Office Supplies 300
Service Contracts 1,000
Dumpster 600
$24,967
Computer Services 3,155
Reference
Micro Reader/Primer Office Supplies 300
Office Supplies 350
650
Serials (included in Tech Services Material Preparation Costs)
Circulation
Charging Machine 160
Library Supplies 500
Office Supplies 200
860
Youth Services
Library Supplies 200
Office Supplies 200
Technical Services
Material Preparation 2,400
Office Supplies 500
2,900
Media Services
Office Supplies 500
Printing 700
1,200
Books-on-Wheels
Bookmobile Maintenance 2,000
Charging Machine 160
Library Supplies 50
Office Supplies 50
Special Services
40
Office Supplies 285
Homebound Delivery
325
Operating Expenses $36,717
Operating Expenses - Main & Books
on-Wheels 36,717
Full-time Salaries (See attached schedule) 260,003
Pan-time Salaries (Main Only -
See attached Schedule) 22,430
Farms Operating Expenses (See attached) 6,740
$325,890
Farms Branch
Fuel 2,000
Boiler Insurance 100
Lighting 800
Telephone 400
Repairs 200
Charging Machine 160
Library Supplies 50
Office Supplies 100
Custodial Supplies 100
Part-Time Assistants
2 people 8 hours per day $3,910
(26 weeks at 3.35 per hour 1,393.60)
(26 weeks at 3.45 per hour 1,435.20)
2,828.80)
2,830
$6,740
Main Library Schedule - 6 Days per Week 59 Hours Per Week
Monday Tuesday Wednesday Thursday Friday Saturday
9-9 9-6 12-9 9-9 9-6 9-5
Circulation 3 FT+ 3 FT+ 3 IT+ 3 IT + 2 IT 1 IT+
(78 hours IT per week) 12 hrs. PT 10 hrs. PT 12 hrs. PT 12 hrs. IT (1 day off) 22 hrs. IT
+ lOhrs. PT
Ref/Tech Services (combines two departm~ts) 4 Fr (includes Assistant Director and transfer of Farms Librarian)
+ 12.5 IT hours per week (typist for Tech Services)
Youth Services
2 IT + 24 hours IT per week
Extension Services
2 IT (also work Rgf/rech and Circulation as needed)
Media Services
1 FT (also works RefJTeeh and Circulation as needed)
Administration
1 IT (also works Cimulation weekends)
Circulation - 3 FT positions allows minimum coverage ff combined with IT hours. Even at this level, the Media and
Extension librarians must cover the circulation desk on weekends.
Rgf/Tech Services - 4 FT positions allows minimum coverage on reference desk nights and weekends.
Farms Branch could be open Tuesday from 3 - 9 (since Main would close at 6) and Wednesday from 10 - 2 (Main closed
from 9 - 12) with 2 IT @ 10 hrs. each. By dovetailing the houn, this allows five hours to be added to the 59 hours which
Main Library is open, adding up to 64 hours or one more than the state requirement to qualify for aid.
Break-Down of PT Hours
Circulation
2028 hours @ 3.25 = 6,591.00
2028 hours ~ 3.35 = 6.793.80
13,384.80 $13,384.80
(an average hourly rate is used because PT staff includes adults and
students)
Technical Services
325 hours ~ 3.35 = 1,088.75
325 hours ~ 3.45 = 1.121.25
2,210.00 2,210.00
Youth Services
520 hours @ 2.90 = 1,508.00
730 hours @ 3.10 = 2.263.00
3,761.00 3,761.00
Special Services (Mrs. Hutchins)
260 hours ~ 3.35 = 871.00
260 hours @ 3.45 = 897.00
1,768.00 1,768.00
Bookmobile (48 weeks @ 8 hours per week)
192 hours ~ 3.35 = 643.20
192 hours @ 3.45 = 662.40
1,305.60 1,305.60
Total hours = 6,860 22,429.40*
Farms 2 people 8 hours per day
(26 weeks at 3.35 per hour = 1,393.60)
(26 weeks at 3.45 per hour = 19435.20)
2,828.80) 2,828.80*
FY 80/81 allocation for PT was $33,500 which allowed for 10,806
*Figures rounded out on cumulation sheet
Personnel Identification
Name Gin.de 81/82 Ram
Esther Calish 19 $22,967.88
Barbara Smith 17 20, 176.52
Suzannc Nichelson 16 18,771.48
Pauline LeBlanc* 16 for ¼ year
11 for ¼year 17,112.42
Nancy Aberman 16 16,358.02
Tom Hindman 16 18,771.48
Robin Fenn 16 17,355.52
Fran Penta 11 15,453.36
Sue Kadet 11 13,415.54
Bernice Gilman 6 12,857.78
Bob Calder 6 12,857.78
Joan Horgan 6 12,857.78
Joan Nelson 5 12,351.56
Pat Barton 5 10.543.66
Dick Freyman 10 15,355.60
Bill Green 10 15,355.60
$252,561,98
Longevity 3,040.00
Overtime 4,401.02
$260,003.00
5 positions ~ Grade 16' 88,368.92
2 positions ~ Grade 11 28,868.90
3 positions @ Grade 6 38,573.34
2 positions @ Grade 5 22,895.22
2 positions @ Grade 10 30,711.20
1 positions @ Grade 17 20,176.52
1 positions ~ Grade 19 22,967.88
$252,561.98
Longevity 3,040.00
Overtime 4,401.02
$260,003.00
LEAGUE of WOMEN VOTERS
Bevedy, Massachusetts 01915
January 8, 1981
The Board of Trustees
Beverly Public Library
Essex Street
Beverly, Mass.
Dear Mr. Chairman:
The Beverly League of Women Voters stands firmly in support of the maintenance of library services
to the whole community, serving all age groups and needs. we believe that the bookmobile should be
maintained to serve patrons for whom the library is not always accessible, that Sunday hours be continued as
a high service priority to families, and that specialized programs to senior citizens and children be continued.
To make this possible, the Beverly League of Women Voters suggests that funds be taken from the materials'
budgets, that the hours of the Beverly Farms branch be decreased, and that the main library cut some weekday
hours.
Our greatest overall concern is the maintenance of library sentices to the whole community.
Doreen Ushakoff
President