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1980-10-23 City of Beverly, Massachusetts Public Meeting Minutes Board: Library Trustees Subcommittee: Date: 10/23/1980 Place: Beverly Public Library Board members present: Nell B. Olson, Lester C. Ayers, Richard L. Buekley, Katherine L. Fanning, Dr. Edna M. MeGlynn, and Nancy A. White Board members absent: Mary K. Connors, John R. Coogan, and Emily P. Morency Others present: Recorder: Barbara Bruno Smith Regular Meeting Board of Trustees - Beverly Public Library October 23, 1980 Roll Call of Members: Present were: Neil Olson, Dr. Edna MeGlynn, Richard Buckley, Kay Fanning, Nancy White and Lester Ayers. Also present were: Esther Calish and Barbara Bruno. The following documents were distributed: Financial statement for September, Statistics for September, proposed contract involving the five libraries in the CLSI consortium. Minutes were accepted as presented. Motion made by Mrs. Fanning and seconded by Mr. Ayers. Motion carded. Committee Reports: 1251h Anniversary Committee: Ms. White thanked Mrs. Calish for the excellent job she has done making arrangements and solidifying contacts. Approximately $2,000 has been raised from the letters already sent but another mailing is being prepared. The tentative calendar and budget for the events are as follows: December 7 - Bookworm's Ball ($800, of which the Friends are funding $500), Louise Southwick, Chairperson January Earl Grollman speaking on "How to Care for your Aging Parents" cosponsored with Family Forum February Sports Celebrity Month, Frank Stellato, Chairman. Also announcement of the Photo Contest ($500). March - Beverly Guild of Artists show April - Fine Arts Competition in cooperation with Montserrat School of Visual Art, Joseph Jeswald, Chairman ($1,000 provided by four Beverly banks) National Library Week (April 5 to 11) - Lecture by Carol Hawkes, President of Endicott College May - Exhibit from the Art competition June - Ethnic cooking festival, Leo Berman, Chairman ($600) Summer - Local history and AV programs ($500) September - Photo awards, Club Day Throughout the year - Children's programs ($500); others ($500 to $1,000) Ms. White also recommended that the Trustees themselves sponsor one special event during the year, perhaps a special printing of Bob Lovett's book (which has been completed), a literary program or reception of some sort. Mr. Buckley suggested a reception honoring the Friends, staff and former trustees combined with a local celebrity speaking on a topical subject of interest. This suggestion was unanimously agreed upon by the Trustees. The date for the occasion was deferred to the subcommittee, probably occurring during National Library Week or as a wrap-up for the Year in the Fall. Mrs. Calish reported that the tickets for the Bookworm's Ball had been received and would be available at the library. Trustees should let her know how many they need. Administration Committee: Mrs. Calish reported that Mary Connors had examined the contract as had lawyers for the other libraries and their suggestions had been incorporated. Mr. Olson pointed out that there is no penalty clause and that the expenses involved are only for the operation of our own system, not the consortium. There was some discussion about the agreement with Mr. Buckley making the following motion: That we advise the Wakefield Board, in writing, that we have substantial questions about the inclusion of this sentence in Section 9, "Said respective representative and altemate is vested with full and complete authority to vote and take any other action which he or she may deem appropriate at any meeting of said committee which action or vote shall be fully binding upon said Participant except as herein provided" and that we suggest that in Section 10, withdrawal notice be changed to ninety days from one year and the following sentence be deleted: "The committee shall make a recommendation on said request to the governing bodies of each of the other Participants and said governing bodies shall vote upon (a) whether or not said request for withdrawal shall be granted and, (b) if so, the effective date thereof and any terms and conditions which first must be complied with prior to said witMrawal being effective." We look forward to receiving their ideas on this matter. Motion seconded by Mr. Ayers. Vote was four in favor and two opposed. Motion carried with majority. Personnel Committee: No report. Finance Committee: Mrs. Calish reported that the lighting bill is always high at the end of the summer because of air conditioning. We are replacing our fluourescent light bulbs with bulbs which use 15% less energy for an annual savings of $700. Report of Librarian: Mrs. Calish stated that everything is back into full swing. We are producing more printed material for distribution and more information is contained in the newsletter using our new offset. She had a report from the Youth Services Librarian on a computer seminar she had attended. Communications: Mrs. Calish had a notice from the Massachusetts Library Trustees Association announcing their meeting on October 25, 1980. There being no further business, it was moved by Ms. White and seconded by Mr. Buckley that the meeting be adjoumed. The meeting adjourned at 9:20 p.m. The next meeting will be Thursday, November 20, 1980 at 7:45 p.m. Barbara Bruno Smith Recorder