1980-06-26 City of Beverly, Massachusetts
Public Meeting Minutes
Board: Library Trustees
Subcommittee:
Date: 06/26/1980
Place: Beve~y Public Library
Board members present: Lester C. Ayers, Richard L. Buckley, John R. Coogan, Katherine L.
Fanning, and Nancy A. Piontek
Board members absent: Neil B. Olson, Mary K. Connors, Dr. Edna M. MeGlynn, and Emily P.
Moreney
Others present: Kalma Greenman, League of Women Voters
Recorder: Barbara Bruno
Regular Meeting
Board of Trustees - Beve~y Public Library
June 26, 1980
Roll Call of Members:
Present were: Lester Ayers, Richard Buckley, Jack Coogan, Kay Fanning and Nancy Piontek. Also
present were: Esther Calish, Barbara Bruno and Kalma Greenman from the League of Women
Voters.
The following documents were distributed: May Financial Report; May Circulation Statistics; 1251h
Anniversary Committee Suggestion Sheet.
Mrs. Fanning presided in the absence of Mr. Olson.
Committee Reports:
1251h Anniversary Committee: Nancy Piontek reported that the first general committee meeting had
been held the previous evening and that 30 people had attended. The attached Suggestion Sheet had
been distributed and some new ideas were solicited from the audience. Sub-committees will meet
from this point on with reports circulated among those interested. The kick-off event will be a
Bookworm's Ball on December 7, an evening of music and entertainment in the library. Mr. Lovett
will up-date his history of the library in a popular form as a memento of the anniversary. There will
be a brochure listing all the events. Mrs. Piontek reminded the Trustees that it is not too late to
submit ideas. Mrs. Calish reported that an extra benefit to come out of the meeting was Dr. Fisher's
agreement to act as liaison between the schools and the library.
Administration Committee: Mrs. Calish recommended that a sub-committee be formed to oversee an
energy audit of the building. Dick Peterson, Fred Young and Dick Kelly are able to perform this
survey. Our lighting has been studied but there has been no written proposal forthcoming. once the
survey is completed, the $18,000 in state aid could be used for the improvements. Action on
committee appointments was referred to the Chairman.
Mr. Ayers' arrival made the quorum. The Minutes were accepted as presented. Motion made by Mr.
Buckley and seconded by Mr. Coogan. Motion carried.
Personnel Committee: Mrs, Calish reported that she had met with Mr. Buckley to discuss the
proposal regarding compensatory time for staff education which had been submitted at the last
meeting. They consulted with Alan Kaplan who stated that this was an item which belonged in the
contract.
Finance Committee: All large sums remaining on this report, Mrs. Calish stated, are earmarked and
will be spent before fiscal year-end. After some discussion about the form of the report, it was
decided to eliminate the column, "Budgeted to Date" and to move the "Appropriation" column to the
far left of the page, making for a more logical presentation of the financial figures.
Mr. Ayers recommended that the boiler policy be looked into to ascertain if it covered only
explosions. Mrs. Calish said that she would do this.
Report of the Librarian: Mrs. Calish read a report from Fran Penta, Head of Circulation, stating that
targeting was progressing and that initial steps to accommodate the new automated circulation system
had been taken. The Bookmobile should be back on the road July 1 after its paint job is completed.
Communications: Letters were read from Willard Wheadon and the Beverly Soccer League thanking
the library officers and staff for their cooperation and good service.
New Business: Mrs. Calish submitted a contract dealing with the computer consortium for study by
the Board. Mr. Buckley moved that it be referred to the Administration Committee. Motion seconded
by Mr. Ayers and carried.
Motion for adjournment was made by Mr. Ayers and seconded by Mr. Buckley. The meeting
adjourned at 8:40 p.m.
The next meeting will be Thursday, September 18, 1980 at 7:45 p.m.
Barbara Bruno
Recorder