1980-03-20 City of Beverly, Massachusetts
Public Meeting Minutes
Board: Library Trustees
Subcommittee:
Date: 03/20/1980
Place: Beverly Public Library
Board members present: Neil B. Olson, Lester C. Ayers, Richard L. BuckIcy, Mary K.
Cormors, Dr. Edna M. MeGlynn, Emily P. Morehey, and Nancy A. Piontek
Board members absent: John R. Coogan, and Katherine L. Fanning
Others present: Vada Komich, League of Women Voters
Recorder: Barbara Bruno
Regular Meeting
Board of Trustees - Beve~y Public Library
March 20, 1980
Roll Call of Members:
Present were: Neil B. Olson, Mary K. Connors, Dr. Edna MeGlynn, Lester Ayers, Emily P. Morency,
Nancy Piontek, Richard Buckley. Also present were Esther Calish, Barbara Bruno and
Vada Komich, from the League of Women Voters.
The following documents were distributed: February statistics, February financial report, copy of a
letter to Governor King and proposed ad for the technical services/reference position.
Amendments to the minutes of the February 14th meeting were as follows: Under Personnel
Committee, reference is to the Personnel Committee of the Board of Aldermen; and under New
Business, all three proposals are to be referred to the Personnel Committee of the Board.
Minutes were subsequently approved by vote of the Board.
Committee Reports:
Administration Committee Automated Circulation System: Mr. Olson had not had time to call a
formal meeting of this committee. Nancy Piontek and Lester Ayers reported that they had viewed the
system in Peabody.
Mrs. Calish briefly reviewed the terms of the grant which is part of the Federal L.S.C.A. program
distributed through the State to encourage cooperative networks. The five libraries designated to
participate would access one data bank, saving time and money in the individual libraries as well as
improving reserves and inte~ibrary loan service for patrons. We would benefit greatly from the
laborsaving effect because of our 600,000 transactions per year. Terminals would be paid for from
trust funds, half from 1979-80 and half from 1980-81 which would be available July 1st,
approximately $14,750. The grant pays for expansion of the data base, some of the part charges and
labels. The amount requested from trust funds is probably higher than will be needed since the
terminals would be put out to bid. The operating costs of $3,158 are included in the budget. The
actual financial value of the grant to us is $45,000.
Considerable discussion ensued, including the reading of a letter from Mrs. Fanning. It was moved
by Mr. Buckley and seconded by Dr. MeGlynn that the vote on the automated circulation system be
tabled until the next meeting. Vote on the motion was as follows: Yes: MeGlynn, BuckIcy, Ayers,
Morency; No: Connors, Piontek; Abstention: Olson. Motion carded.
Personnel Committee: Mary Connors read the letter of resignation from Charles Lumpkins (affixed).
Mr. Ayers moved its acceptance, seconded by Mr. Buckley. Motion carded.
Mrs. Calish was directed to proceed with advertising the position of Technical Services/Reference
Librarian as outlined in the description distributed.
Finance Committee: Mrs. Calish reported that the transfer had come through for the settlement of
staff bonuses in lieu of salary increases. We have also received state aid in the amount of $14,018.25
and $1,190 in dog tax. She is requesting another transfer into the fuel appropriation. Although we
are using considerably less oil, the dollar mount has increased substantially. Work on the radiator
valves amounted to $895 and on the elevator to $700 which will be paid from the dog tax.
Report of the Librarian: Mrs. Calish read the Circulation Department report which mentioned five
instances of prevention of book theft because of the security system.
Mrs. Calish reviewed goals and objectives 12 through 28, some of which have been accomplished and
others which may be delayed.
Permission was granted by the Board to close the library on Sunday, April 6~.
Unfinished Business: Mr. Olson nominated Nancy Piontek Chairperson of the 1251h Anniversary
Committee. Motion was seconded by Dr. MeGlynn and carded. Board members were asked to
recommend citizens to serve on the committee at the next meeting. Mary Connors suggested
including previous trustees. Dr. MeGlynn particularly recommended Frances Moran.
Upon motion of Mr. Ayers, seconded by Mr. Buckley, the meeting adjoumed at 9:30 p.m.
The next regular meeting will be Thursday, April 17, 1980 at 7:45 p.m.
Barbara Bruno
Recorder