1979-05-17 City of Beverly, Massachusetts
Public Meeting Minutes
Board: Library Trustees
Subcommittee:
Date: 05/17/1979
Place: Beverly Public Library
Board members present: Nell B. Olson, Mary K. Connots, John R. Coogan, Katherine L.
Fanning, Emily P. Moreney, Oleg M. Pohotsky, and Beatrice R. Viiale
Board members absent: Lester C. Ayers, and Dr. Edna M. MeGlynn
Others present:
Recorder:
Regular Meeting
Board of Trustees
Beve~y Public Library
Thursday, May 17, 1979 7:45 P.M.
Presiding: John Coogan Present: Miss Connors, Mr. Coogan, Mrs. Fanning, Mrs. Morency, Mr.
Pohotsky, Mr. Olson (arrived at 8:20 P.M.)
Motion made by Mrs. Fanning and seconded by Mr. Pohotsky to accept minutes of the regular
meeting of April 19, 1979 as presented.
Committee Reports - There were none.
New proposed Table of Organization was presented.
Old Business:
Book Selection and Library Service Policy is finished. It will be reviewed with Dr. MeGlynn and Mrs.
Vitale when they return from their vacations.
Theft Detection System was discussed. Two CETA personnel did a complete inventory of the 600's
and 700's. Of the 12,738 books in these two areas, they found 1,790 were missing, or about 14 ½ %
These books had not been charged out; they simply were not on the shelf.
The Librarian recommended that we plan on getting a security system. Cost of total system plus
installation would cost about $20,000. This money could come from Trust Funds income and from
the sale of Audubon and other books by the Friends of the Library. As an interim measure, Mr.
Pohotsky suggested that a bell warning alarm system be installed on the back entrance to the Main
Library. Librarian was instructed to contact the Chief of the Fire Department and get all the
information on this system.
Motion made and seconded it was
VOTED: That arrangements be made to secure the rear door exit so as to help cut down on
pilferage, and that appropriate funds be allocated from Trust Funds income to pay for same.
Burglar alarm for Farms Branch was discussed. Cost will be $995. Motion made by Mrs. Fanning and
seconded by Mr. Olson it was
VOTED: That we purchase a burglar alarm system for the Farms Branch.
New Business:
Job description for the Assistant Director's position was discussed.
Motion made by Mr. Pohotsky and seconded by Mrs. Morency it was
VOTED: That procedures be started to fill the upcoming vacancy of the Assistant Director's
position.
Mr. Pohotsky raised the question about the Staff Manual. Librarian stated that she and Mrs. Scully
will work on the preparation of the Manual and plan to have it ready by September. Mr. Pohotsky
stated that Personnel Committee will assist with their input. Mrs. Calish and Mrs. Scully will meet
with the Personnel Committee after the draft is completed by the end of July. Mr. Alan Kaplan, city
negotiator, is to be contacted and arrangements made to have him discuss this to be sure that
management's fights are protected.
Librarian's Report:
We will take part in Chamber of Commerce Sidewalk Bazaar on June 22.
Bookmobile will be on Cabot Street all day, June 22, in front of First Baptist Church.
We will participate in Homecoming Week in August.
Faxms Branch will have a fair, August 6.
Bookmobile program for the elde~y at Lynch Park during
Homecoming Week (Thursday, August 9).
Mr. Coogan asked about the Bookmobile and its service. Service is increasing. The Bookmobile
needs 2 tires and some repairs, which are going to be taken care of very shortly by the Public Works
mechanics.
Librarian mentioned that the Library will be 125 years old on September 18, 1980, and suggested that
some appropriate program be planned to celebrate this anniversary.
Librarian informed Board that Dog Tax balance will be used for: Microfilm Reader
Card Catalog for genealogy collection
1 new desk chair
Repairing 1 desk chair
Mrs. Calish and three staff members attended Massachusetts Library Association conference in
Sturbridge earlier this week. She commented about the successful procedures Judge Kramer of
Quincy District Court had instituted for going after delinquent borrowers. Mrs. Calish has spoken to
Mr. Ricci, the City Solicitor about possibility of doing this for Beve~y. He suggested that she contact
Judge Zoll.
The ConIcy, Vagos "20 year Analysis of City Budget, May 9, 1979" was presented and discussed.
Communications:
Letter from Clerk of Committees stating that review of Library's 1979/80 budget will be held on May
22, 1979 at 9 P.M. at City Hall. Mr. Pohotsky, Miss Connors, Mr. Olson and Mrs. Morency will be
present.
Letter from Tom Scully, Director of the Peabody Institute Library in Peabody, inviting the Trustees
to attend a meeting on June 4, 1979 at the Peabody Library on the computer situation. Mrs. Calish
and Mr. Pohotsky and Miss Connors will attend. Any other Trustees who are interested may attend,
also.
Letter from the Farms Branch Friends of the Library stating their concern that the loss of Mr.
Rudden, their custodian, may result in cutting Tuesday night hours. They do not wish to have any
further cuts in the number of hours they are open; nor do they want only one person working in the
Branch alone on Tuesday evenings. Mrs. Calish stated that custodians at Main Library are now
working out a new schedule and a custodian will be assigned from 6-9 P.M. on Tuesday to the Farms.
We have received "thank-you" notes from the Beverly Hospital and the North Shore Community
College Creative Aging Class.
Librarian presented Division Heads' reports.
Motion made by Mr. Coogan and seconded by Mrs. Morency to adjourn.
Adjourned at 9:05 P.M.
Esther Calish
Clerk