1978-06-15 City of Beverly, Massachusetts
Public Meeting Minutes
Board: Library Trustees
Subcommittee:
Date: 06/15/1978
Place: Beverly Public Library
Board members present: Neil B. Olson, Lester C. Ayers, Mary K. Connots, Katherine L.
Fanning, Emily P. Morency, Oleg M. Pohotsky, and Beatrice g. Vitale
Board members absent: John R. Coogan, and Dr. Edna M. MeGlynn
Others present:
Recorder:
MINUTES
Regular Meeting
Board of Trustees Beverly Public Library
Thursday, June 15, 1978 7:00 P.M.
Presiding: Neil Olson, Chairman; present: Mrs. Vitale, Mrs. Morency, Mr. Ayers, Mrs. Fanning, Miss
Connors, Mr. Pohotsky.
Motion made and seconded to accept minutes of last meeting (May 18, 1978) as presented.
Committee Reports:
Administration:
Public Works Department will repair front and back doors on Main Library at the end of summer, or
early fall; also will point brick and do interior painting.
Finance:
Discussion of proposed 3.5% cut in 78/79 budget. Mrs. Calish received letter, dated 5/31/78, from
Clerk of Committees on Thursday, June 1 st stating that Committee on Finance and Property of Board
of Aldermen had instructed all department heads to cut their budgets by 3.5%. Revised budgets were
due back in Clerk of Committees' office no later then 4 PM Tuesday, June 6th. Being unable to get
Trustees together for meeting because of this short notice and after discussion with Mr. Olson, Mrs.
Calish sent recommendations for $13,670 cut to Committee on Finance and Property on June 6th.
Cuts were based on closing Main & Branch libraries on Sundays and the Branch one day a week:
Custodians' Overtime $ 3,500
Page hours 7,580
Capital Outlay:
Farms - record browser 115
Farms - card catalog 350
Hedge clipper 125
Stencil maker 2,000
$13,670
Mr. Olson read a communique he had drafted from Board of Trustees to Board of Aldermen, dated
June 15, stating that Trustees wished to go on record as objecting to 3.5% cut and the hasty manner
in which we had to respond to their request. A_tier discussion of this communique, two amendments
were made by Mr. Ayers and Mr. Pohotsky. Motion made and seconded to send this communique
to Board of Aldermen.
Mr. Olson made motion that pursuant to Chap. 31, Sections 23B, of Mass. General Laws, the
Board meet in Executive session. Seconded by Mrs. Vitale.
Roll Call vote:
Ayers Yes Olson Yes
Connors Yes Pohotsky Yes
Fanning Yes Vitale Yes
Morency Yes
Mr. Olson stated purpose of this executive session was to discuss collective bargaining and
other related matters, and that Board would go back into open session after executive session
ended. (Went into executive session at 7:50 P.M.)
Open session of regular meeting reconvened at 9 P.M.
Librarian's Report:
Mrs. Calish reports that a number of young men have been found "casing" the library recently
and she feels we need additional burglar alarms. Cost will be approximately $995.00 to add additional
alarms in basement: workroom, Assistant Librarian's office, rear entrance, custodians' office window
and yellow room door leading to rear lawn; main floor: window of Head Librarian's office; second
floor: on door and window of Beve~y Room and in hallway at top of stairs. This is an emergency
request by Director to be paid for from Trust income funds.
Mr. Olson made motion that pursuant to funds being available after July 1, 1978, the Director
expand security systems in the Main Library. Seconded by Mrs. Vitale. Unanimously approved.
Board agreed that a meeting should take place in early July to cover unfinished business.
Mr. Olson directed Mrs. Calish to prepare a proposal for the Fall meeting, recommending
disposition of trust income for fiscal year 78/79, with possible consideration oftuming some interest
into principal.
Motion made and seconded to adjourn.
Adjourned 9:50 P.M.
Esther Calish
Clerk
CLERK OF COMMITTEES
May 31, 1978
To All Department
The Committee on Finance and Property has instructed all department heads In cut their
budgets by 3 ½ %. Each department head shall select the particular items to be decreased or deleted.
Revised budgets must be in the office of the Clerk of Committees no later than 4:00 p.m. on Tuesday,
June 6th.
The figure 3 ½ % in the eraire budget represents approximately $1 million in the tax rate.
Very truly yours,
Richard C. Kelley
Clerk of Committees
June 6, 1978
TO: The Board of Aldermen Committee on Finance & Property
RE: 3.5% Budget Cuts
Please be apprized that your notice to cut the budget did not allow enough time for the Boar(] of
Trustees of the Beverly Public Library to meet to discuss or approve the following recommendations.
These recommendations are based on. the elimination of all Sunday service at the Main Library and
the Beverly Farms Branch; and the reduction of service at the Beverly Farms Branch to 4 days each
week. (M,T,W + F)
Cut: Leave in Budget:
Custodial overtime $3,500.00 Custodial overtime
Page hours 7,580.00 Page hours
Capital outlay Capital outlay
Farms - Record Browset 115.00 Typewriter
Farms - Card Catalog 350.00 Microfilm (back files)
Hedge clipper 125.00
Stencil Maker 2,000.00
$13,670
$4,077.30
26,420.00
225.00
980.00
Esther Calish,
Director
BEVERLY
PUBLIC B.v~P,L¥, MASSACHUSETTS 01915, (617) 9224)310 ESTHER CALISH, LIBRARIAN
LIBRARY
Executive session
Board of Trustees
Beverly Public Library
Thursday June 15, 1978 at 7:50 P. M., held at Beverly Public Library
Present: Mr, Olsen, Chairman presiding: Mr, Ayers, Miss Connors. Mrs. Fanning Mrs, Morency,
Mr. Pohotsky and Mrs. Vitale.
Absent: Mr. Coogan and Dr. MeGlynn
Mr. Olsen made motion that pursuant to Chapter 39, sec. of Massachusetts General Laws, the Board
meet in executive session, Seconded by Mrs. Vitale.
Roll call, vote:
Ayers - yes Olsen - yes
Connors - yes Pohotsky - yes
Fanning - yes Vitale - yes
Morency - yes
Mr. Olsen stated purpose of this executive session was to discuss collective bargaining and other
related matters, and that Board would go back into open session after me executive session ended.
It was made clear to Mr. Kaplan that the Board of Trustees had not accepted any of the proposals
brought to them by the negotiating committee.
Mr. Alan Kaplan, City negotiator, reviewed the drat't version of the union's proposal for agreement
as well as Mr. Kaplan's suggested proposals and counter-proposals.
Roll call vote to accept Mr. Kaplan's proposals and counter proposals for negotiations
Ayers - yes Olsen - yes
Cormors - Abstained Pohotsky - yes
Fanning - yes Vitale - yes
Morency - yes
Regular open session meeting reconvened at 9 P.M.
Clerk