1978-05-18 City of Beverly, Massachusetts
Public Meeting Minutes
Board: Library Trustees
Subcommittee:
Date: 05/18/1978
Place: Beverly Public Library
Board members present: Neil B. Olson, Lester C. Ayers, John R. Coogan, Katherine L.
Fanning, Dr. Edna M. MeGlynn, Emily P. Morency, and Beatrice R. Vitale
Board members absent: Oleg M. Pohotsky
Others present:
Recorder:
MINUTES
Beverly Public Library
Regular meeting of Board of Trustees
Thursday, May 18, 1978 7:45 P.M.
Present: Mr. Olson, Chairman, presiding; Mrs. Vitale, Mr. Coogan, Mrs. Fanning, Mr. Ayers, Mrs.
Morency, Dr. MeGlynn
Motion made and seconded to approve minutes of April 20 regular meeting with one correction.
Committee Reports:
Mrs. Calish reviewed 1978/79 FY budget hearing held by Finance Committee of Board of
Aldermen on May 13. Committee raised questions about our need for dumpster service and
custodians' services. Mrs. Caiish reported that she had call from Capt. Jutras of Beverly Fire Dept.,
and he advised that she report to Aldermen need to keep trash in covered container outside the
building as fire prevention measure. She contacted DPW Commissioner Gline to ask whether we
could function without custodians. Commissioner Gline said custodians on premises were necessary
for building maintenance. Mr. Ayers agreed and stated they were also needed to deal with disciplinary
problems. Mrs. Calish expressed some concern regarding more efficient custodian scheduling and Mr.
Olson asked her to analyze the situation and report on it in the fall. Mr. Olson asked Mrs. Calish if
she can live with the $390.795.22 budget submitted by the Mayor. She feels she can, but she reported
that Mayor told her not to spend all our 77/78 FY money, that she make a request to him (after bills
are paid for 77/78) to have any remaining funds left in budget carried over into next fiscal year. Mr.
Olson suggested we take Mayor's word and make request for transfer ofexpended portion of 77/78
budget.
Mr. Coogan was asked by Finance Committee of Board of Aldermen the age of boiler in
Farms - he did not have this information.
Personnel Committee:
Mrs. Calish reported that union negotiators called meeting two Fridays ago for staff
representatives to attend, but no notice to management to attend. Questioned legality.
Mr. Coogan reported on union contract. Several items in contract had been questioned. It had
been turned over to Mr. Pohotsky to discuss with union negotiator. It still has not been approved;
it is being reviewed by city negotiator and City Solicitor. No deadline for when it must be accepted.
Mrs. Calish informed Trustees that she has removed Mrs. Hutchins from her position as Children's
Librarian and made her Special Services Librarian to work with elderly. Mr. Olson informed Mrs.
Calish that this personnel matter was within her jurisdiction as management to handle.
Administration Committee:
Waive any report
Librarian's report:
Division Heads reports read and accepted.
Bookmobile - DPW is doing lettering free. Mr. Folsom of Miracle Auto Body is putting on
the three stripes flee of charge.
Media Services - Heavy damage done to our films that we have Tent out. Policy now not to
buy any more films, but rent them commercially or borrow from E.M.R.L.S. Library-owned 16MM
films will be available for use in the Library only and staff will operate equipment.
Mayor cut Books & Periodicals money (78/79 Budget) in half for Reference and Youth
Services divisions. We will take money from State Aid in spring of 1979 and add it to Books &
Periodicals. Mrs. Calish warned that due to inflation, book purchases will be for fewer than last year.
Mr. Olson instructed Mrs. Calish to keep note of cuts made in what accounts so that Trustees
can get back to this matter if it should become important issue.
Mrs. Calish reports that we have three CETA replacements Tina Mesli, Betty Connolly &
Janet Barrenchea.
Communications:
Mr. Olson has written thank you note to Mrs. Isenberg. He instructed Mrs. Calish to inform
Mayor of vacancy on Board of Trustees.
Mrs. Calish - we received $300 check from Beverly Women of Rotary for books for BKM:
and 4 magnifiers are on order for the visually handicapped as gii~ from Dr. & Mrs. Samuel Margolis.
Church-in-the-Cove is planning to give books for BKM.
Letter from Farms-Prides Senior Citizens - thanking Trustees for use of Farms Branch.
We expect the Farms Improvement Society to get more involved with programs for Farms
Branch.
Letter from Interact, Inc. re: feasibility study to be done on contingency basis - fee $5,750.
There will be no charge unless library receives funding. Mr. Coogan's motion on subject was
withdrawn.
New Business:
Mrs. Calish - Carl Zukroff, Media Librarian to attend Media Course for one week starting July
22, 1978 - at University of Massachusetts. Cost $250 - includes tuition, room & board. Motion made
by Mr. Olson and seconded that it be approved: money to be used from Trust income to pay for Mr.
ZukrotTs media course. Unanimously approved.
Mrs. Calish to take Municipal Dept. Managers course at Emmanuel College - July 10-14,
1978. Tuition $170., credit course. Motion made by Mr. Olson and seconded that it be approved:
money to be used from Trust income to pay for Mrs. Calish's course. Unanimously approved.
Mr. Olson requested that in the future requests for money for courses be made in writing
giving: date of course, where to be taken, mount of money needed, specify if it is credit course and
tell how it will help the individual in his/her job.
Proposal for handling of sale of books was handed out for Trustees to study.
Mrs. Calish - overdue books.- Approached City Solicitor to send out letters. First, Police
Dept. could send out form letters. Mr. Olson suggested that letters be sent to "hard core" cases only.
Motion made by Mr. Olson and seconded that policy of recovering overdue books through
City Solicitor be reaffirmed. Unanimously approved.
Book selection policy form handed out for Trustees to study.
Next meeting will be June 15 at 7:45 P.M.
Adjourned 9:30 P.M.
Esther Calish
Clerk