1976-09-16 City of Beverly, Massachusetts
Public Meeting Minutes
Board: Library Trustees
Subcommittee:
Date: 09/16/1976
Place: Beverly Public Library
Board members present: John R. Coogan, Lester C. Ayers, Katherine L. Fanning, Diane M.
Isenberg, Michael Larivee, Caleb Lodng III, Frances M. Moran, and Beatrice R. Vitale
Board members absent:
Others present:
Recorder: Mark A. Nesse
MINUTES
Beverly Public Library
Board of Trustees Regular Meeting
September 16, 1976
Present: Mr. Coogan, presiding; Mr. Ayers, Mrs. Isenberg, Mr. Larivee, Miss Moran and Mrs. Vitale.
Minutes of the June, 17, 1976, meeting were approved.
Committee Reports:
*Committee on Administration: No report.
*Committee on Finance:
1. Mayor Jams A. Vitale has granted our request to carry forward three items into the
1976/77 budget year (see minutes of 6/17/76, pg. 3, #2).
a. $1,273 for Farms carpet. Contractor has agreed to give us the same price,
so rebidding will not be necessary.
b. Dog tax unexpended balance: $1,997.20
c. State aid: $14,380.50. It was agreed to allocate this amount as follows:
$10,000... books
1,000... periodicals
3,380... book preparation supplies (As seen from the final balance
sheet for last year (pg 55A) we spent $4,640.34. As the budget
allocation was only $3,000, for this year, more will be needed).
2. After a discussion of budget preparation (timetable and process) for F/Y 1977/78
(due in Mayor's office Dec. 1, 1976), it was voted to follow the following timetable:
Nov. 18th ~ regular meeting: discuss general outline of the budget.
The following week the Committee on Finance will meet to go over
the budget, and then pass its recommendations on to the full board.
Dec. 2nd: hold the December meting (regularly scheduled for
December 16th) and give final approval to the budget... to be sent
to the Mayor's office on Dee. 3~a.
*Committee on Personnel: The librarian and department heads are in the process of
developing a performance appraisal/rating system which should be ready for review by the
personnel committee (Moran - Ch., Fanning, Vitale & Coogan, ex officio before the October
meeting.
Librarian's Report (reports of Department heads)
*Circulation - over the summer an inventory was completed.
*Children's Room - a very successful reading program (300 participating) and a film program
(150) were conducted.
*Reference - a thorough housecleaning of the reference, young adult, and youth rooms were
conducted.
*Farms - a successful reading program, and plugged storm drains highlight the report.
Old Business:
-A special committee was appointed to study vacation policies, to report by December 3 1 st
(Moran, Isenberg, Ayers, Lofing & Vitale.
-October 281h at 7:30 p.m. was set as the date for a special meting to review the self-study.
-The librarian reported on progress to date on an L.S.C.A. grant ($10,000) to provide library
services for children with special needs.
-After discussions with the city solicitor and with staff members at the Leominster Public
Library, we are going forward with plans to take long overdue borrowers to court to get
books back.
-It was decided that Mr. Coogan would speak with Mr. Loring regarding a tea for Mrs.
Conrad.
-While Mrs. Burke was on maternity leave, two persons were hired on a temporary basis for
specific projects:
Mrs. Dorothy Potter - retired librarian at the Essex institute evaluated and reorganized
our local history collection.
Ms. Lynn Ge~inger - a recent graduate of Simmons Library School to complete the
local history room reorganization and assist in the L.S.C.A. special needs grant.
-Plans have been made to have a class taught by Mr. Bob Hills of the Boston Architectural
Center take the library's space problems as a fall semester class project. The staff and Mr.
Coogan have been working with Mr. Hills to son out details.
New Business:
-The librarian recommended that the Young Adult librarian vacancy be held vacant until
consideration is given to restructuring personnel as recommended in the self-study, and
perhaps at that time, hire someone who would work primarily in the reference department,
and would do young adult programming.
-With the resignation of Mrs. Marilyn Burke from the circulation department, it was decided
to request permission of the Board of Aldermen to fill the position as soon as possible.
-It was agreed to cooperate with the United Cerebral Palsy Association of the North Shore
in their "Book-a-Thon."
-The librarian reported on the possibility of requesting funds for remodeling or expansion of
the library under the Local Public Works Employment Act.
Adjournment:
Mark A. Nesse
Clerk