1961-06-22 City of Beverly, Massachusetts
Public Meeting Minutes
Board: Library Trustees
Subcommittee:
Date: 06/22/1961
Phce: Beverly Public Library
Board members present: Louisa V. Conrad, Russell P. Brown, Anne P. Bryant, Saul J. Cogan,
Frank P. Hyde, Brace Lancaster, Frederick H. Pierce, Carolyn F. StandIcy, and Thomas J.
Tooracy
Board members absent:
Others present:
Recorder:. Marion A. Brown
Thursday, June 22, 1961 4 P.M.
The regular meeting, ofthe Trustees was hem at the Library on the above date. Mrs. Conrad
presided. All Members were present including the newly appointed Trustee, Mrs. John Bryant. She
replaced Cook who recently resigned.
It was moved to proceed to the orgaaization of the Board. Mr. Brown nominated Mrs.
Conrad as Chairman. Mr. Hyde seconded the motion and by ballot Mrs. Conrad was unanimously
re-elected Chairman. Miss Standley nominated Mr. Cagan for Secretary, seconded by Mr. Pierce. The
Committees will be appointed later. After the nominations were closed the records of the previous
meeting were read, and approved, as were the Financial sheets after caretiff study.
Mr. Cagan reported as to the change of the state aid grant. A letter from the Board of Library
Commissioners explained that because of the one million dollar limitation it was necessary to
recompute the state aid grants for all those communities filing an intention for applying. Hence instead
of the 25¢ per capita provided, 21¢ per capita was the recon-qauted amount. For this reason the
estimate for Beverly which showed $9,027, the final figure was only $7582. As yet no limitation has
been placed against the income tax revenue for payment in 1962. It is hoped that 25¢ per capita will
be authorized.
Mr. Tooracy explained that the hedge cutter had worn out and should he replaced. Mr. Brown
made a motion and so voted for him to purchase a new one, the price not to exceed $80.
Mr. Toomey reported that the Parking Lot would be completed soon, around early July. A
motion was made and so voted to place a sign on the light pole with the following rules here-in on
file.
Mr. Toomey also reported as to a leak over the desk at the Farms Branch which he will attend
to. Also a wire had been repaired on the outside light.
ARer discussion of the lawn and grounds at the Farms Branch Mrs. Conrad agreed to attend
to this matter. A long discussion was held as to increasing the service at the Farms Branch. The
feeling was that the Branch Committee should work on this matter and bring in a report for the
October meeting, viz. Mrs. Conrad appointed for 1961: Mrs. Bryant, Chairw~ Mr. Pierce and Mr.
Lancaster.
VOTED to renew the periodicals subscription with the New England News as in the past.
Circulation reports and Librarian's reports were approved as read and placed on file.
Upon request of the Li~arian to make a vacation policy in individual cases it was VOTED
time out without pay only in emergency. Also VOTED the following: MRS. HUTCHINS: worked
on the staff for a short while 1 week without pay. MRS. DUNKLEE no change from what was
granted at previous meeting. MRS. TATE: 1 week with pay as she was on leave of absence for 9
months because of bet husband' s illness.
Mrs. Conrad explained as to the 6 year Capital Improvement plan in preparation during the
summer by Adams, Howard & Greeley and the P!ann~g Board. Some ideas mentioned for future
needs were: New. Children's Building; Children's Room, Youth Room, Reference Room--all far too
small and inadequate; Stack space inadequate; Bookmobile service out grown; Need of Music and
Audio-Visual Room.
A letter of thanks for her appointment on the Staff was read from Mrs. Martha Hutchins.
Adjourned 5:45 until Sept.
Marion A. Brown
Clerk