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1999-10-26City of Beverly, Massachusetts Public Meeting Minutes Board: Library Trustees Subcommittee: Date: October 26, 1999 7:00 Place: Beverly Public Library Board members present: Edward Brindle, Katherine Fanning, Nell Olson, Kevin O'Reilly, Joanme Panunzio, Helga Senko, and John Young Board members absent: Diane Costa, Lindsay Diehl Others present: Thomas Scully, Anna Langstaff, Keith Fiels (MBLC), Betsy Wolfe (MBLC), Jane Lyness, Anne McGrath, Cathy Babb, Erin Apostolos, Sharon Ozereko, Kevin McGrath, Bill Lupini Recorder: Anna Langstaff John Young presided. Kay Fanning made the motion, seconded by Nell Olson, to accept the September 28, 1999 minutes of the Long Range Planning Committee as read. Motion passed. Neil Olson made the motion, seconded by Kay Fanning, to accept the September 28, 1999 minutes of the regular meeting as read. Motion passed. Public Presentation Keith FieIs and Betsy Wolfe of the Massachusetts Board of Library Commissioners, public school librarians, and Superintendent Lupini were invited to the trustees' meeting to discuss public library and school library cooperation. Tom Scully presented statistics showing elementary, middle school, and high school reading trends at the Beverly Public Library. He concluded that: Over the last 10 years elementary school summer reading has increased dramatically. Middle school summer reading has increased only slightly. Elementaxy and middle school student recreational reading increases in summer. Total loans for elementary and middle school students has increased over the last 10 years. Mandatory summer reading for high school increased through FY1998 but then decreased. Keith FieIs reviewed the MBLC's Policy on Public and School Library Cooperation. Bill Lupini presented two school department goals: 1) provide adequate staffing for school librarians 2) keep libraries open longer. Tom Scully would like to: 1) improve recreational reading 2) improve communication between teachers and library staff 3) find a way to reach parents 4) strategize ways to reach middle school students. A general discussion followed. Committee Reports Personnel: No report. Administration: No report. Finance: Edward Brindle requested a quarterly financial report. Long Range Planning: See Unfinished Business. Report of the Library Director 1) Farms Fund Raising: Farms fund raising effort continues. Mayor has reiterated his commitment to fund half of the Farms building project if the library raises half of the funds. 2) Pumps: Pumps have been installed. Communications None Unfinished Business 1 )Trust Funds: Meeting with Commissioners of Trust Funds is scheduled for Tuesday, November 23. Edward Brindle would like to see the value of trust funds before that meeting. Copies will be mailed to trustees. 2) Long Range Planning Goals: Tom Scully incorporated changes in the Long Range Plan requested by trustees at the September 28, 1999 meeting. John Young suggested further changes for the FY99 goals: a) quantify number of school visits b) need to see improvement at the middle school level. Edward Brindle made the motion, seconded by Kay Fanning, to: approve the goals for FY1999,2000, and 2001 subject to the changes recommended by Trustees at tonight's meeting. Motion passed. New Business 1) Library Parking Lot Regulations: Parking lot regulations need to be up-dated. Tom Scully will bring draft to next meeting. 2) Book Sale: Saturday, November 20 9AM - 5PM, Sunday, November 21 1PM - 4PM. Public Presentation None The next meeting of the Board will be Tuesday, November 23, 1999 at 7:00 P.M. at the Main Library. There being no further business, the meeting was adjourned at 9:20 P.M.