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1959-08-31 City of Beverly, Massachusetts Public Meeting Minutes Board: Library Trustees Subcommittee: Date: 08/31/1959 Place: Beverly Public Library Board members present: Louisa V. Conrad,, Saul J. Cagan, Dorothy C. Cook, Frank P. Hyde, Bruce Lancaster, Frederick H. Pierce, Carolyn F. StandIcy, and Thomas J. Tooracy Board members absent: Russell P. Brown Others present: Recorder: Marion A. Brown Monday August 31,1959 4:30 at the Library A Special Meeting of the Board of Trustees was called on the above date. Present were Mrs. Conrad, Miss StandIcy, Mrs. Cook, Mr. Lancaster, Mr. Cagan, Mr. Toomey, Mr. Pierce and Mr. Hyde. The following were: 1. Get approval ofthe Board for the shelving to he installed in the bookmobile. Mrs. Conrad reported that the seal and lettering for both sides would cost approximately $50. Mr. Toomey reported that the estimate for stock metal shelves from Utility Products Co. of Beverly was $400. This did not include insulation, desk, or extra step in the rear. Mrs. Conrad reported that the estimate from Nevlen Co., 6 Greenwood St., Wakefield Mass., for $649 and did include insulation, desk and step. Mr. Hyde recommended the Trade School and Mr. Patten of the Trade School met at this time with the Trustees and was willing to go along with the project of installing the shelves but it would he Nov. before he would promise completion. As the time elemem entered because of getting the bookmobile started as all deposits were closed, it was VOTED to have the equipment installed by Nevlen Co. and the cost to he not over $700 in case difficulties arose so that no further vote he needed. Mrs. Conrad is to attend to this, omitting the insulation and plywood back, thus adding back to each shelf so books are supported evenly. Nevlen Co. stated it would he about a week after delivery of truck.. Loring Motors will deliver truck to Wakefield, Sept. 1 or 2. Mr. Patten stated that he would have the book cases for the Children's Room made at the Trade School and an order went through for 5 cases. 2. Resolution: As to non-residents fee, as of Sept. 1 an annual $5.00 registration fee for all non- residents. Mr. Cagan, Mr. Pierce and Mr. Tooracy met on Sept. 1 to finish the resolution and it will he incorporated in the by-laws and is herein on file. After discussion it was stated that the City Solicitor should be consulted and all fees should he earmarked for Library, if possible. 3. Resolution: Concerning the Ebenezer Ray Public Library Fund. SO VOTED to send the following to City Solicitor. August 31, 1959 Mr. Carl V. Joslin, City Solicitor City Hall, Beverly, Mass. Dear Sir: At a Special Meeting of the Board of Trustees of the Beverly Public Library, it was VOTED to ask an opinion as follows: "Resolved that the City Solicitor he requested to furnish to the Board of Trustees of the Beverly Public Library, an opinion, in writing, as to whether or not the principal ofthe fund now in the custody and control of the Board of Commissioners of Trust Funds and referred to as the Ebenezer Ray Fund, which was given to the Beverly Public Library under the will of the Rev. Augustus Woodbury, D.D., late of Concord, New Hampshire, is subject to be used by or on order of the Board of Trustees of the Beverly Public Library for any library Sincerely yours, Marion A. Brown Clerk of the Board Brought up was the application of Mrs. Elizabeth Nevers of Natick now of Danvers, for the Bookmobile position- It was VOTED to hire Mrs. Nevers for a six months period for the Bookmobile and some work in the Library at a ~lary provided by the Barrington report in Job Group IX Special Services Librarian at a start of $67.75 per week Adjourned at 6 P.M. Marion A. Brown Clerk City of Beverly, Massachusetts Public Meeting Minutes Board: Library Trustees Subcommittee: Date: 08/31/1959 Place: Beverly Public Library Board members present: Louisa V. Conrad,, Saul J. Cogan, Dorothy C. Cook, Frank P. Hyde, Bruce Lancaster, Frederick H. Pierce, Carolyn F. StandIcy, and Thomas J. Tooracy Board members absent: Russell P. Brown Others pr~,ent: Recorder: Marion A. Brown Monday August 31,1959 4:30 at the Library A Special Meeting ofthe Board of Trustees was called on the above date. Present were Mrs. Conrad, Miss StandIcy, Mrs. Cook, Mr. Lancaster, Mr. Cagan, Mr. Tooracy, Mr. Pierce and Mr. Hyde. The following were: 1_. Get approval of the Board for the shelving to be installed in the bookmobile. Mrs. Conrad reported that the seal and lettering for both sides would cost approximately $50. Mr. Toomey reported that the estimate for stock metal shelves fi~m Utility Products Co. of Beverly was $400. This did not include insulation, desk, or extra step in the rear. Mrs. Conrad reported that the estimate from Nevlen Co., 6 Greenwood St., Wakefield Mass., for $649 and did include insulation, desk and step. Mr. Hyde recommended the Trade School and Mr. Patten of the Trade School met at this time with the Trustees and was willing to go along with the project of installing the shelves but it would be Nov. before he would promise completion. As the time element entered because of getting the bookmobile started as all deposits were closed, it was VOTED to have the equipment installed by Nevlen Co. and the cost to be not over $700 in case difficulties arose so that no further vote be needed. Mrs. Conrad is to attend to this, omitting the insulation and plywood back, thus adding back to each shelf so books are supported evenly. Nevlen Co. stated it would he about a week after delivery oftTuck.. Loring Motors will deliver truck to Wakefield, Sept. 1 or 2. Mr. Patten stated that he would have the book cases for the Children's Room made at the Trade School and an order went through for 5 cases. 2..:. Resolution: As to non-residents fee, as of Sept. 1 an annual $5.00 registration fee for all non- residents. Mr. Cagan, Mr. Pierce and Mr. Toomey met on Sept. 1 to finish the resolution and it will be incorporated in the by-laws and is herein on file. After discussion it was stated that the City Solicitor should be consulted and all fees should be earmarked for Library, if possible. 3_. Resolution: Concerning the Ebenezer Ray Public Library Fund. SO VOTED to send the following to City Solicitor. August 31, 1959 Mr. Carl V. Joslin, City Solicitor City Hall, Beverly, Mass. Dear Sir: At a Special Meeting of the Board of Trustees of the Beverly Public Library, it was VOTED to ask an opinion as follows: "Resolved that the City Solicitor he requested to furnish to the Board of Trustees of the Beverly Public Library, an opinion, in writing, as to whether or not the principal of the fund now in the custody and control of the Board of Commissioners of Treat Funds and referred to as the Ebenezer Ray Fund, which was given to the Beverly Public Library under the will of the Rev. Augustus Woodbury, D.D., late of Concord, New Hampshire, is subject to he used by or on order of the Board of Trustees of the Beverly Public Library for any library Sincerely yours, Marion A. Brown Clerk of the Board Brought up was the application of Mrs. Elizabeth Nevers of Natick now of Danvers, for the Bookmobile position. It was VOTED to hire Mrs. Nevers for a six months period for the Bookmobile and some work in the Library at a salary provided by the Barrington report in Job Group IX Special 8errices Librarian at a start of $67.75 per week Adjourned at 6 P.M. Marion A. Brown Clerk September 18,1959 Honorable Mayor and the Board of Alderman City Hall Beverly, Massachusetts Gemlemen: The Board of Trustees of the Beverly Public L~rary respectfully request the sum of $1,016.25 for the salary of Mrs. Elizabeth Nevers, our Special Services Librarian to cover the bal_ance of the year. Mrs. Nevers is our new Bookmobile Librarian; her employment starting on September 14, 1959, bar position as classified under the Barrington plan as of Group 9; special services librarian to start at $67,75 per week, making a total for the balance of the year $1,016.25. As of the moment, Mrs. Nevers is being paid from the amount leR in deposit salaries which mounts to $645. However, this is not sufficient to cover the balance of the year and this money is needed for pages and should be allotted to that account. (see schedule) All the deposits which have been closed; are being replaced by the Bookmobile which is due to start service the first week of October. The Bookmobile will give the city much better library service than the old deposit stations as we will be able to cover the whole city in rotation, with special emphasis on serving the elementary schools as suggested by Mr. Ayers in conference with Mrs. Brown, the h~rarian. We wish to bring to the attention of the Mayor and the Board of Aldermen that the library supplies the major requirements of the school system in Beverly, and all the books purchased and the services given come out of the Library budget and not that of the School Department. A member of the Board of Trustees will be glad to appear before your Board to answer any questions you may have. Very Truly yours, Board of Trustees Beverly Public Library Louisa V. Conrad, Chairman. BEVERLY PUBLIC LIBRARY An of September 12, 1959 On hand for salaries and wages 15,148.95 Left t~om deposit salaries 644.91 15,793.86 Needed for Staff and Custodians 15 weeks ~ $950.36 14,255.40 Needed for Spec. Serv. Librarian 15 weeks ~ $67.75 L016.25 15,271.65 Leaving for pages 522.21 Needed for pages: 14 weeks av. of 125 1,750.00 Estimated deficit 1,227.79 Work done by pages: School books: 2600 processed including mending, covering covering, counting circulation, typing now cards, redistributing among schools, typing lists of same, Stacks: Put in order (read); labels put on all fiction where needed. Youth room: Shelves read, room put in order Pamphlet room: College catalogs put in order, new ones ordered Reference morn; Poetry index cataloged (this was a long job) Filed catalog cards: children's room and main catalog. Accession cabinet rearranged and put in order. Discarding books: a total of 1060 books discarded, cards pulled, etc. Desk work when needed during staff vacations. Assisted in: Checking off books returned from deposits and counting circulation; ordering books and catalog cards; sticking books, mending books, cataloging fiction.