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1957-04-25 City of Beverly, Massachusetts Public Meeting Minutes Board: Library Trustees Subcommittee: Date: 04/25/1957 Place: Beverly Public Library Board members present: Louisa V. Conrad, W. Lincoln Boyden, Jr., Dorothy Cook, Frederick Pierce, Carolyn StandIcy, and Thomas J. Toomey Board members absent: John C. Birmingham, Russell P. Brown, and Saul J. Cagan Others present: Recorder: Marion A. Brown Thursday April 25, 1957 The regular meeting of the Board of Trustees was held at the Library on Thursday, April 25 at 7:30. Present were Mrs. Conrad, Chairman presiding, Miss StandIcy, Mrs. Cook, Mr. Toomey, Mr Pierce and Mr. Boyden. The records of the last meeting were approved as read, alter which Mrs. Conrad moved to the organization of the Board. By ballot Mrs. Conrad was unanimously elected Chairman and Mrs. Cook, Secretary. The Chairman will appoint her 1957 Standing Committees later. Mrs. Conrad explained that she felt that a concrete program for the building should be adopted and future programs should be considered. The report of the Finance Committee, giving details of expenditures and balances was discussed and approved. It was agreed that at the June meeting, recommendations should be drawn up as more money must be added to Maintenance and more page money is needed. Also, there was a discussion of the Trust Funds. It was of the opinion a study should be made of these Funds. The Administration Committee brought to the attention of the Board the most important matter of the very poor condition of the roof of the Main Building. Mr. Boyden stated that he did check with Dutelle Co. as to the conditions and read all the suggestions presented by them. Mrs. Conrad then authorized Mr. Boyden to proceed with this study and draw up specifications. He is to bring in the results by the May 16th meeting so as to try to obtain an appropriation before June 1st and present to the Mayor all plans and specifications. It was decided that the Janitor could trim 1 foot off the top of the hedge. As a telephone pole had been erected very near the fence on the westerly side of the Winter St. lot because of the unwise consent of the Librarian it was voted to send a letter to the N.E. Tel. & Tel. Co. granting a temporary permit for this pole and stating that at such time that was deemed necessary said pole should be removed by the Tel. Co. at the discretion of the Trustees. Mrs. Conrad explained that the book space and possibly a book wagon for the hospital work might be provided by the Hospital. It was left to the discretion of the Chairman. Voted to grant permission to Farms-Prides Community Assoc. the use of the Farms Hall for Wed. evening May 1. The Committee on Circulation reported that purchase of 354 books and 12 gifts. This was approved as was the Librarian's report giving activities of the month and the statement that all departments have been very busy. Voted to adjourn Adjourned Marion A. Brown, Clerk