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1998-09-03City of Beverly Board of Cemetery Managers Meeting Minutes: September 3 Present: Messers Ward, Wood, and Seamans and Ms Cotrenu 1. Approve minutes of previous meeting: Moved by Mr. Wood, Second by Ms Cotreau, Approved unanimously Review of events since last meeting: a. Cemetery appearance for Memorial Day reviewed b. condition of Central Cemetery c. Contract for Grounds care in North Beverly and Beverly Farms d. Mrs. Bryant nnd the Phillips lot e. Con Com requirements for fill at Beverly Faxms Cemetery: The board and Mr. Wood, in particular, want to pursue this option f. Reports of vandalism in North Beverly Cemetery g. Request for "No dogs allowed" signs to be posted: Board wants to send letter to Police chief requesting stepped-up enforcement of dog laws in city cemeteries 6. Ryan Fortin's Eagle Scout Project Status: May 9, Report attached: letter of appreciation a. Request from Robert Sarkisian for Eagle Scout Project in Dodges Row Cemetery. Requests for lot representation a. Norman Hangn: b. Maybelle Warren Conant Both of above applications unanimously approved Request for multiple stones on family plot a. Richard Hemenway: denied, letter sent September 28 b. Bruce Morris: Letter sent Sept. 28 Old Business: a. Acquisition of benches for Beverly Farms and North Beverly Cemeteries. b. Placement of trash receptacles in the cemeteries c. PBS directed to review city practice and policy relative to burial of indigents, Specifically relative to payment of opening fees and liner costs. 10. Next Meeting: September 24 at 5:30 11. Adjournment CITY OF BEVERLY MASSACHUSETrS 191 CABOT STREET BEVERLY, MA 01915 FACSIMILE TRANSMITTAL FORM DEPARTMENT: MATTER: NUMBER OF PAGES ATTACHED: DATE: COMIVIENTS/SPECIAL INSTRUCTIONS: ,- C~ ~ ~""~ c'-~c-.a~~''- ~"~ ~,'r'~ Statement of Con~dentiality The documents transmitted by this fax contain information from this office and may contain information that is both confidential and privileged. This information is intended solely for the addressee named on the cover sheet. If you are not the addressee, any disclosure, photocopying, distribution or use of its contents is prohibited. If you receive this fax in error, please call this office immediately (collect) at Beverly. The documents will be retrieved. Thank you. [If there is a problem with this transmission, please telephone (978)-921-6000] t~ ~ ,;:j Jan .... 9.1965] Feb. 25 1968 June 7 ~ 975 6 June 5 1985 7 Oct. 20, 1985 8 Sept. 28 1991 NOV. 7, 199~0 JUNE 20, 1995 11 Oct. 7, 1996 16 Caroline Astor William Phillips Eleanor H. Phi II ips Drayto~ Phillips Susan H. Phillips DraFton 'Phil. William Phillips HARRIET STURGIS WALKER MABEL OLS'EN PHILLIPS Arthur Hyde Phillips vault '1' '94 67 cremat i on cremation 42 cremation 74 60 cremation cremation 75 76 C REMAT I O N cremation Tina Cassidy Director Debra Hurlbun Asst. Planning Director City of Beverly Planning and Development Department Dawn Goodwin Community Development Mgr. TO: CHIEF ADMINISTRATION ASSISTANT PETER SEAMANS FROM: ASSISTANT PLANNING DIRECTOR DEBBIE HURLBURT BEVERLY FARMS CEMETERY DELINEATION COST DATE: JUNE 1, 1998 Attached for your information is a copy of the Technical Proposal for the wetland delineation for the Beverly Farms Cemetery. As you will note, the bottom line is that the delineation will cost $675.00. This is not a survey per se, this is only for boundary delineation, a site report, and a sketch plan for the site. If you chose to eventually go forward with this project, you will need to get two more bids due to the competitive bid process. I have other names for you. I hope you find this helpful. If I can be of further assistance to you, please do not hesitate to contact me. City Hall · 191 Cabot Street · Beverly, Massachusetts 01915 · (508) 921-6000 · Fax (508) 922-028; Planning: ext. 173 Community Development: ext. 29~ 'HANCOCK Environmental Consultants May 22,1998 Ms. Debra Hurlbutt Bevedy Conservation Commission Planning Deparlment/City Hall 191 Cabot Street Bevedy, MA 01915 #16346 [] 235 Newbury Street Route One North Danvers, MA 01923 (978) 777-3050 (978) 352-7590 (978) 283-2200 (781 ) 662-9659 Fax (978) 774-7816 [] 12 Faresworth Street Boston, MA 02210 (617) 350-7906 RE: Technical Proposal for Environmental Services Bevedy Farms Cemetery, Haskell Street and Hart Street, Bevedy, MA Dear Ms. Hudburt: This letter serves as a Proposal for services to be provided by Hancock Environmental Consultants, (hereinafter "Hancock") to Beverly Conservation Commission (hereinafter, "Client"), in connection with Bevedy Farms Cemetery, Haskell Street and Hart Street, Bevedy, MA flax Map 49, Lot 52). Client endorsement of this Proposal will constitute acceptance of this Proposal which, once accepted, will become the Contract between the parties. OBJECTIVE Delineate wetlands and prepare site sketch and Wetland Scientist's report. SCOPE OF SERVICES Hancock proposes to achieve the OBJECTIVE as follows: Coordination with Client. Field delineate limits of vegetated wetlands on the subject property. Prepare sketch plan of wetland flags to facilitate survey location Provide site report regarding wetland resources. Estimate: $675.00 Division of Hancock Survey Associates, Inc. Beverly Conservation Commission PAGE 2 #16346 Our services will NOT INCLUDE any testing for oil or hazardous materials on subject property, nor any evaluation of subject property under Massachusetts General Laws, c. 21E. Hancock will be under no obligation to test for, analyze, evaluate or disclose the presence on subject property of oil or hazardous materials. ADDITIONAL ASSISTANCE Aside from the project SCOPE OF SERVICES, Hancock is capable of providing additional technical services, such as, but not necessarily limited to, topographic survey to locate wetlands, floodplain engineering analysis or approval process services such as attending meetings with municipal boards or concemed parties. These efforts are not included within the SCOPE OF SEP, VICES and would be billed separately as set forth below, under COST. SCHEDULING Hancock is presently in a position to begin work on this project immediately upon our receipt of the executed contract and a Purchase Order Authorization as set forth below under PAYMENT. We estimate completion of the SCOPE OF SERVICES within one (1) week of receipt of the executed contract. COST Professional fees shown under the SCOPE OF SERVICES represent an ESTIMATE ONLY, not a "quote" and not a lump sum fee. A "quote" may be furnished upon request. This estimate does not include ADDITIONAL ASSISTANCE as described above, materials reimbursement, payment of filing fees, application fees, excavating equipment rental and the like. The actual bill may be adjusted to reflect the novelty and/or the difficulty of the work, inclement weather/snow conditions or time limitations imposed by Client subsequent to contract acceptance. Cost estimates for ADDITIONAL ASSISTANCE will be provided upon request. ADDITIONAL ASSISTANCE will be billed at our standard FEE SCHEDULE, a copy of which is attached. Beverly Conservation Commission PAGE 3 #16346 The cost estimate and the standard FEE SCHEDULE, as set forth on the attachment, shall remain effective for one hundred eighty (180) calendar days following the date of this Proposal. PAYMENT Hancock will require a Purchase Order Authorization. Progress billing is customarily sent on a monthly basis. Payment is due upon receipt of the bill. Accounts which are not paid within thirty (30) days of the due date will be charged 1% per month. In the event an account is not paid when due, Hancock may, after notice to Client, terminate all services under this Proposal and may retain the title to and use of all Hancock work proddcts, including, but not limited to, engineering work, reports, sketches, plans, surveys and notes, until such time as the account is paid in full. Any costs of collection of such overdue account, including reasonable attorney's fees, shall be paid by Client. USE OF INFORMATION Hancock shall have the right to utilize all work products, as defined above, obtained during the course of this Project for purposes unrelated to this Project; provided, however, that no confidential information shall be disclosed to any person without Client's consent. LIMITATION OF LIABILITY Client agrees to limit Hancock's liability to Client and to all construction contractors and subcontractors on the project, if applicable, to Hancock's negligent acts, errors or omissions, such that the aggregate liability to all those that may be named shall not exceed Hancock's fee. PROJECT ADMINISTRATION Hancock requests that Client or a specific individual designated by Client be the Principal Contact on this project. Hancock will report to the Principal Contact, and to the extent necessary, provide copies of correspondence and seek direction. Beverly Conservation Commission PAGE 4 #16346 Within Hancock, Fwill serve as the Project Manager, and will be the pdmary contact person for day-to-day activities on the project. ACCEPTANCE If this Proposal meets with your approval, please sign and date where provided below, retain a copy for your records and return the original to me, together with your initial payment on account. Also, please identify the Principal Contact, (with telephone number) with whom we should communicate. This Proposal may be withdrawn by Hancock, if not accepted, as set forth above, within thirty (30) calendar days of the date hereon. Thank you for your consideration of our proposal. We look forward to working with you on this project. Respectfully submitted, JGD/adh HANCOCK ENVIRONMENTAL CONSULTANTS Joh~. ~ntlSt Proposal Accepted: (Authorized Endorser for the Bevedy Conservation Commission) (Tree) Date: Principal Contact: Telephone Number: [ Fee Schedule Professional Services Principal Senior Wetland Scientist Project Wetland Scientist Staff Wetland Scientist Hourly Rate $ 100.00 80.00 60.00 50.00 Additional Professional Services Expert Wrmess/Testimony Survey Crew (three-person) Survey Crew (two-person) OSHA - Certffied Survey Crew (thrcc person) OSHA - Certified Survey Crew (two-person) G.P.S. Survey Crew G.P.S. Technician - Hydrogmpher ' Registered P.E., P. LS./Division Manager DoE. P. - Soil Evaluator D.E.P. - Certified Septic System Inspector Project Engineer/Surveyor Staff Engineer/Surveyor Researcher GIS Technician Archive Retdeval Administrative Support $ 125.00 120.00 90.00 125.00 95.00 90.00 60.00 70.00 80.00 - 90.00 70.00 70.00 60.00 - 80.00 50.00 - 60.00 50.00 - 60.00 50.00 30.00 Fees for professional services (including travel time) am based on houdy rates with time kept to the nearest tenth hour. The houdy rates indicated represent an approximation for the category. Overtime is charged at 1.33 times the appropriate hourly rate. Reimbursable Expenses Unit Price Photocopying $ 0.15 per page Blueprinting 1.50 per print (18 x 24) 3.00 per pdnt (24 x 36) 4.00 per pdnt (larger) Iron Reds 1.50 per red Granite Bounds 50.00 per bound Concrete Bounds 20.00 per bound Stakes (Hubs) 0.40 per stake Stakes (Grades) 0.50 per stake Registry expenses, reprographics, subcontracting, long distance telephone calls, filing fees, mileage and courier services are charged at cost plus fifteen percent. BEVERLY POLICE DEPARTMENT OFFICER°S REPORT NCID ' . ' - ,' pRINCIPAL PARTY ADDRESS ACTION TAKEN - CHECK BOX BELOW REPORT DATE TIME PAGE HOME PHONE BUS. PHONE ARREST #1 i I SS # DOB ARRESTS2 I I SS ~t DOB ~j-~/~ /Z'37 of PAGES PARKING M/V TRAFFIC COURT ~ CIVIL COMPLAINT WARRANT ACC. FORM DUTY TOW CO. OWNER SUMMONS FELONY FORM M/V TOWED NOTIFIED REG. # TOW CO. OWNER M/V VIOL. V:~OT~. 209A M/V TOWED NOTIFIED REG. f/ DETAILS OF CRIME OR INCIDENT / s 2ND OFFICE~/ SUPERVISOR Amy Cyr Animal Control rV1ASSACHUSE'R'S POUCE DEPARTMENT 191 Cabot Street Beverly, MA 01915-5879 August 3, 1998 Dear Mr. Papamechail, In response to our telephone conversation, I am writing to you in request of buying new "NO DOGS" signs, if possible, for our city's cemeteries. The following would be my recommendations to inform people and to help me enforce the law. Please let me know if this is something the Public Works Department can help me with. CENTRALCEMETERY * Butman Street side- Has no sign at all- would request a sign on fence (not on gate, can not see when open) or on pole/post. * Lothrop Street side- Has a sign on gate but faded-replace?? * Hale Street side- On "Cemetery Rules" sign but some one crossed out the "NO". Would request painting "no" in again and putting up a separate sign on the fence! BEVERLY FARMS * Haskell Street side- Has sign, all set. * Haskell Street side (across from High Street)- Would request a sign, pole/post akeady there. * Hart Street side- Has sign, all set. ST. MARYS Main Entrance- Needs sign, would need a pole/post. * Second Entrance- Needs sign, can go on the fence. NORTH BEVERLY ' * First Entrance- Needs sign on tree. * Middle Entrance- Has a sign, all set * Last Entrance(closest to building)- Has a sign, all set The signs already in place are approx. 11" x 17" with a white background, a red border, and thick, red, print stating "NO DOGS ALLOWED". We would need a total of seven new signs. Any Questions, please call me 921-6040 ext. 311. Thank You,