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1948-12-30City of Beverly, Massachusetts Public Meeting Minutes Board: Library Trustees Subcommittee: Date: 12/30/1948 Place: Beverly Public Library Board members present: Thomas F. Delaney, John C. Birmingham, Louisa V. Conrad, Lawrence E. Foster, William A. Rowe, and Robert O. Small Board members absent: W. Lincoln Boyden, Jr., Thomas J. Casey, and B. Frederick Yoffa Others present: Recorder: Marjorie H. Stanton December 30, 1948 The regular meeting of the Board of Trustees was held at 7:30 P.M., on Thursday, December 30 with Mr. Delaney, Mrs. Conrad, and Messrs. Birmingham, Rowe and Small in attendance. The records of the meeting of November 18 were read and approved. After a brief summary of expenses and balances in the appropriation, the dog tax and the Trust Funds, Mr. Small, as Chairman of the Finance Committee, presented comparative tables which he had prepared showing salaries paid in other cites and towns, as well as maintenance appropriations for 1925 and 1948 and the extent to which cuts in maintenance had limited the activities of the library service to the public. It was voted to accept these tables as presented and to send copies, along with the budget, to the Mayor, the members of the City Finance Committee - and if desirable, to the other Aldermen of the City. Mr. Delaney, as Chairman of the Board, was asked to call on the Mayor, taking copies of these sheets with him, to arrange for a meeting of the Finance Committee of the Trustees with the Mayor and Finance Committee of the City Government. It was left for him to arrange with the Mayor whether this meeting would be held at City Hall of whether the City Government would be asked to come, for this discussion, to a special meeting of the Board of Trustees. Voted: to employ the services of a competent engineer to make a survey of the Farms Branch building and make recommendations for the necessary repairs. - this survey not to exceed $100.00, and to be arranged for by Mrs. Conrad. Since Mr. Moses, the regular janitor, has been in the Hospital for several weeks, Mr.. Delaney was authorized to apply to the Civil Service for permission to use Oscar Grimes, on an emergency basis for a period of thirty days. - this application to be renewed, if necessary for an additional period of thirty days. Mr. Delaney spoke of the need for repairs to the heating system at the Main Library, of the desirability of installing fluorescent lights in the reading rooms, and to the need for painting on the main floor of the library. Also of the possibility of using hand vacuum cleaners to remove dust from books in the stack. The Committee on Circulation recommended the purchase of forty new titles. This was approved. The report of the Librarian, giving a summary of statistics for the year, and telling of visits to the Branch and Deposit Stations, by Mr. Delaney, Mrs. Brown & herself was presented and placed on file. Voted: to allow the Garden Club to use the hall at the Main Library for a series of nine or more evenings, free of charge. The annual report of the Trustees, as prepared by the Chairman, was then read, and it was voted to accept this and forward it, as soon as possible, to the City Clerk for inclusion in the City Documents of the year. Voted: to adjourn Adjourned Marjorie H. Stanton, Clerk