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1998-06-23City of Beverly, Massachusetts Public Meeting Minutes Board: Library Trustees Subcommittee: Date: June 23, 1998 7:00 P.M. Place: Beverly Public Library Board members present: Diane Costa, Edward Brindle, Lindsay Diehl, Katherine Fanning, Margaret Goodwin, Neil Olson, Kevin O'Reilly, Helga Senko Board members absent: John Young Others present: Thomas Scully, Anna Langstaff Recorder: Anna Langstaff Diane Costa presided. Neil Olson made the motion, seconded by Kay Fanning, to accept the minutes of May 26, 1998 as read. Motion passed. Kay Fanning made the motion, seconded by Edward Brindle, to accept the minutes of May 26, 1998 of the Long Range Planning Committee as read. Motion passed. Neil Olson made the motion, seconded by Kay Fanning, to accept the minutes of June 2, 1998 of the Committee of the Whole as read. Motion passed. Public Presentation None Committee Reports Personnel: Nell Olson reported that the Personnel Committee met on June 23, 1998 to discuss Tom Scully's evaluation. Nell Olson and Diane Costa will set up a meeting with Tom Scully to review the evaluation. Lindsay Diehl made the motion, seconded by Kay Fanning, to: accept the recommendation of the Chair of the Personnel Committee to accept the Director's evaluation. Motion passed. Administration: No report. Finance: Budget was passed by the City Council. Once again state aid will subsidize over spent accounts. The Mayor will provide $40,000 for new computer equipment through his capital bonding project. Final budget figure will be presented to the Board in September. Long Range Planning: See Director' s report. ReOort of Library Director 1 ) Action Plan: Tom Scully distributed copies of the Action Plan. Margaret Goodwin made the motion, seconded by Edward Brindle, to: have the Board accept for submission to the State the Long Range Plan as presented with additions and corrections as noted. Motion passed. 2) Contracts: Mayor has signed Director's and Assistant Director's contracts. 3) Flood: The library suffered a major flood on June 13, 1998. 5 inches of water on bottom floor, 3 feet of water in the garage, 7-8 feet of water in the boiler pit, elevator pits filled with water. Tom Scully met with the Mayor, City Engineer, and Public Works Commissioner to discuss the flooding problem. 4) Farms Construction Project: On June 17 architects presented conceptual floor plans for Farms Library. Communications 1) Tom Scully thanked everyone for his birthday party celebration. 2) Diane Costa received notification from the MBLC that a draft report on cooperation between schools and public libraries will be mailed out to libraries. Unfinished Business 1) Internet Policy: Internet policy was reviewed. No changes are needed. 2) New Member Handbook: Lindsay Diehl discussed new member handbook. The master copy of the handbook will include two years' worth of minutes. New member handbooks for current board members will not include minutes. New Business None Public Presentation None The next meeting of the Board will be Tuesday, September 22 at 7:00 P.M. at the Main Library. There being no further business, the meeting was adjourned at 8:45 P.M.