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1998-01-27Regular Meeting Board of Trustees - Beverly Public Library January 27, 1998 7:00 P.M. Present: Edward Brindle, Diane Costa, Kay Fanning, Margaret Goodwin, Neil Olson, Kevin O'Reilly, Helga Senko, John Young. Also Present: Thomas Scully, Anna Langstaff Diane Costa presided. Neil Olson made the motion, seconded by Edward Brindle, to accept the minutes of November 25, 1997 as read. Motion passed. Public Presentation None Committee Reports Personnel: No report. Administration: No report. Finance: Edward Brindle reported on Finance Committee meeting held December 17, 1997. Finance Committee voted to accept proposed FY99 budget of $1,152,319.05 and to present this proposed budget to the full Board for its approval. Neil Olson made the motion, seconded by Helga Senko, to: accept the report of the Finance Committee. Edward Brindle proposed several amendments bringing the total proposed FY99 budget up to $1,166, 155.05. After some discussion Neil Olson made the motion, seconded by Margaret Goodwin, to: accept the amendments as presented by Edward Brindle. Motion passed. Keyin O'Reilly made the motion, seconded by John Young, to: accept the amended FY99 budget in the amount of $1,166, 155.05. Motion passed. Long Range Planning: Tom Scully distributed copies of long range planning packets. A long range planning meeting will be scheduled for Thursday, February 12 at 6 P.M. to discuss ways to address the needs that are identified in the packet. Report of the Library Director 1 ) Full Time Position: Tom Scully would like to hire a full-time professional librarian to staff the Farms Library, the Children's Room, and possibly the reference desk. 2) Seminar: School adjustment counselor will conduct a seminar on dealing with children and parents for the children's room staff. Communications 1) MLTA: MLTA memberships will be renewed. 2) MBLC State Aid: Diane Costa received notification of the Beverly Public Library's state aid award in the mount of $37,676.16. Unfinished Business 1 ) Trustee Re-appointments: Mayor plans to re-appoint Edward Brindle, Lindsay Diehl, and Helga Senko. 2) New Members Handbook: Diane Costa will contact Lindsay Diehl to meet with Tom Scully and Anna Langstaff to discuss the new members handbook. 3) Social Events: Diane Costa would like to plan social events for staff and trustees. New Business 1 ) Rules Committee: City Solicitor wants all boards to look at their byolaws/rules to make sure they are in compliance with the charter. A trustee rules committee needs to be appointed. 2) Election of Officers: Election of officers and committee assignments will take place at February Board meeting. 3) February Meeting: Trustees will plan a yearly agenda, set meeting dates for 1998, update phone list, and discuss Sunshine Fund. The next meeting of the Board will be Tuesday, February 24, 1998 at 7:00 P.M. at the Main Library. There being no further business, the meeting was adjourned at 8:40 P.M. Anna Lungstaff, Recorder