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1996-01-22 City of Beverly, Massachusetts Public Meeting Minutes Board: Library Trustees Subcommittee: Date: 01/22/1996 Place: Beverly Public Library Board members present: Diane J. Costa, Nancy A. Bender, Edward E. Brindle, Katherine L. Fanning, Margaret C. Goodwin, Neil B. Olson, Kevin S. O'Reilly, Helga Senko, and John R. Young Board members absent: Others present: Recorder: Anna Langst~ Regular Meeting Board of Trustees - Beverly Public Library January 22, 1996 7:00 P.M. Present: Nancy Bender, Edward Brindle, Kay Fanning, Margaret Goodwin, Neil Olson, Keyin O~Reilly, Helga Senko, John Young. Also Present: Thomas Scully, Anna Langstaff Margaret Goodwin presided. Neil Olson made the motion, seconded by Helga Senko, to accept the minutes of November 20, 1995 as mad. Motion passed. Committee Reports Personnel: No report. Administration: No report. Finance: Finance Committee reviewed minutes of Finance Committee meeting. Neil Olson made the motion, seconded by Margaret Goodwin, to: accept the minutes of the Finance Committee meeting of January 18, 1996. Motion passed. Edward Brindle reported on Finance Committee meeting of January 18, 1996. Nancy Bender inquired about raises for director and assistant director. A general discussion followed. Nancy Bender made the motion, seconded by Helga Senko, to: accept the FY96/97 budget as presented by the Finance Committee. Motion passed. Nancy Bender made the motion, seconded by Neil Olson, to: authorize the Chair to send the Mayor a cover letter to accompany the budget outlining the Board's concern about a lack of management salary increases. An addendure will be included which compares Beverly's management salaries with those of other communities. Motion passed. Long Range Planning: Nancy Bender reported on the progress of the long range plan. Last meeting (January 10) was canoeled due to bad weather. There was a discussion on how to distribute the survey and whether it should be a random or targeted survey. Next long range plan meeting will be Tuesday, February 6 at 7:00 P.M. Report of the Library Director 1) State Aid: The library was awarded partial state aid. 2) Elementary School Construction Project: Tom Scully is a member of the design and review committee. Committee is looking at placing community libraries, run jointly by the public library and the school department, in the North Beverly School, the Centerville School, and the Balch Street school site. Tom Scully is also in contact with the technology consultant for the new school construction project. 3 ) Winter Weather: Because of bad weather the library has been closed three times. The bookmobile has been off the road several days because of bad weather and equipment breakdowns. Patrons worry when they cannot return their books on time; therefore, Tom Scully proposed to waive fines until the end of winter. Nancy Bender made the motion, seconded by Margaret Goodwin, to: waive overdue fines until March 31. Motion passed. 4) Anna Langstaff reported on staff development workshops with the full-time staff. Communication None Unfinished Business 1 ) Fund Raising: John Young reported on his fund raising ideas. The library needs to create a case statement and make direct appeals. John Young also outlined some potential fund raising and supporting event ideas. John Young will continue to work on these ideas. New Business 1) Board Meeting Night: There was a discussion to change the regular Board meeting to the fourth Tuesday of the month. Nancy Bender made the motion, seconded by Helga Senko, to: change regular Board meeting nights to the fourth Tuesday of the month at 7:00 P.M. until further notice. Voting yes: Nancy Bender, Edward Brindle, Kay Fanning Margaret Goodwin, Kevin O~Reilly, Helga Senko. Abstaining: Neil Olson, John Young. Motion carded. The next meeting of the Board will be Tuesday, February 27, 1996 at 7:00 P.M. at the Main Library. There being no further business, the meeting was adjourned at 8:20 P.M. Anna Langstaff, Recorder