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1996-01-18
Finance Committee Meeting Board of Trustees - Beverly Public Library January 18, 1996 4:00 P.M. Present: Edward Brindle, Chair, Diane Costa, Margaret Goodwin, Neil Olson, Thomas Scully, Anna Langstaff. Thomas Scully handed out a proposed budget for FY 96/97 for the committee to review. A General discussion followed. Major differences between FY95/96 and FY96/96 are: 1) Salaries: employees are concluding contract negotiations; proposal to fill Young Adult position; increase in part-time pay rate. Repair Account: 4-5 years ago this account was $10,000. 3) Service Contracts: preventative maintenance contracts for elevators, generators, HVAC. 4) Computer Maintenance: paying for a magazine service; per terminal service charge. 5) Burglar Alarm: installed this year. 6) Books: 13% increase is needed to qualify for state aid. 7) Office Supplies: every year this account is overspent. 8) Custodial Supplies: every year this account is overspent. 9) Library Supplies: Bigger book budget and Beverly Citizen money mean more books need to be processed. In order to explain increases, the budgeting system/print-out allows for a narrative description for each line item. Columns, such as the percentage column, cannot be deleted. Neil Olson made the motion, seconded by Margaret Goodwin, to: Approve the budget as submitted by the Library Director to the Finance Committee on January 18, 1996. Motion passed. Finance committee was adjourned at 5:00 P.M. Anna Langstaff, Recorder m ~ ~dddd~d~d oE ~ ~ E ~ N~dd~ddN~ ~o~o~o~o 0 o D D ~ I~ D ~ D 0 ~ ~ I0 0 0 ~ ~ ~ ~ ~ O0 ~ F ~ oEcc~ > ~ ~ B~o~ 0 LQ rl'"' ILl __, >- ~ 0 0 .~ :::) LLI ~: w FL ~ - LU ~ a O iza a_ ~ ,~: --r ~ ...... ~-~ ~ °°~°°°°°°~°°°°°°°°~°°°~°° 0 z~ ~ ~o~oomo~o~o0000~o0~o0~oo a u,I u,I · -r - 0 ~ 0 u,I a,, ),- n- rr ,_1 aa ~ w ~,~ LU I-- Z ~~ o 0 ~ 0 D o a LLI LLI -r 0 ._J r~ 0 rr' r'n LIJ ..~ m a, z mmmmO~:s~OOOn-n'~:~: D D r~ r~ I I o rT r~ _Z Z 01/18/96 City of Beverly PAGE 1 11:24:57 LIBRARY BUDGET REPORT - JANUARY 18, 1996 MUGL290 8.3 FOR PERIOD 99 ORIGINAL TRANSFERS & ..... ACTUAL EXPENDITURES .... AVAILABLE OR6 OBJ ACCOUNT DESCRIPTION APPROPRIATION ADJUSTMENTS CURRENT YTD ENCUMBRANCES APPROPRIATION PCT Dept - 610 LIBRARY ACT - 010 PERSONNEL SERVICES 16101 51105 DEPARTMENT HEAD 40,512.00 19,477.25 .00 21,034.75 48 16101 51106 ASST DEPT HEAD 34,549.00 16,610.50 .00 17,938.50 48 16101 51186 CUSTODIAN 52,166.00 25,606.80 .00 26,559.20 49 16101 51199 FULL TIME STAFF 283,953.00 137,922.77 .00 146,030.23 48 16101 51310 OVERTIME 10,200.00 9,101.83 .00 1,098.17 89 16101 51426 NIGHT DIFFERENTIAL/ 402.00 148.00 .00 254.00 36 16101 51521 LONGEVITY 2,250.00 2,250.00 .00 .00 100 16101 51699 PART TIME STAFF 131,149.00 62,237.43 .00 68,911.57 47 TOTAL - PERSONNEL SERVICES 555,181.00 273,354.58 .00 281,826.42 49 ACT - 020 PURCHASE OF SERVICES 16102 52101 ELECTRIC 65,000.00 39,868.17 .00 25,131.83 61 16102 52432 REPAIRS 1,000.00 10,975.82 1,793.70 11,769.52- 277 16102 52447 MAINTENANCE - BOOKM 3,000.00 2,059.70 7,500.00 6,559.70- 318 16102 52448 SERVICE CONTRACTS 6,133.00 3,436.89 175.95 2,520.16 58 16102 52456 EQUIPMENT REPAIR 500.00 1,163.71 1,678.29 2,342.00- 568 16102 52461 COMPUTER MAINTENANC 29,000.00 17,611.73 .00 11,388.27 60 16102 52904 BURGLAR ALARM 500.00 539.85 .00 39.85-108 TOTAL - PURCHASE OF SERVICES 105,133.00 75,655.87 11,147.94 18,329.19 82 ACT - 030 SUPPLIES 16103 51721 UNIFORMS 300.00 .00 .00 300.00 0 16103 54101 HEATING FUEL 30,000.00 9,577.98 5,537.20 14,884.82 50 16105 54219 BOOKS/SUBSCRIPTIONS 110,000.00 75,437.83 8,095.51 26,466.66 75 16103 54261 OFFICE SUPPLIES 3,000.00 2,876.74 8.44 114.82 96 16103 54275 PRINTING 1,500.00 448.73 216.00 835.27 44 16103 54501CUSTODIAL SUPPLIES 3,000.00 3,511.93 147.78 659.71-122 16103 54507 UNIFORMS .00 .00 .00 .00 10(3 16103 54813 VEHICLE MAINTENANCE 225.00 111.64 163.00 49.64-122 16103 55131 LIBRARY SUPPLIES 4,500.00 6,027.91 469.35 1,997.26- 144 TOTAL - SUPPLIES 152,525.00 97,992.76 14,637.28 39,894.96 73 TOTAL - LIBRARY 812,839.00 447,003.21' 25,785.22 340,050.57 58 BEVERLY PUBLIC LIBRARY Budget FY1997 Account Number Account Name F'Y1996 FY1996 FY1997 CHANGE PER CENT CHANGI Appropriated Expended Ihru 12/31 Proposed 16101 51105 Library Director $40,512.68 $19,477.25 $40,512.68 $0.00 0.00% 16101 51106 Assistant Library Director $34,549.00 $16,610.50 $34,549.84 $0.84 0.00% 16101 51186 Building Custodian $52,166.00 $25,606.80 $55,338.40 $3.172.40 6.08% 16101 51199 Full Time Staff $283,953.00 $137,922.77 $332,457.25 $48,504.25 17 .O8% 16101 51310 Overtime $10,200.00 $9,101.83 $12,000.00 $1,800.00 17.65% 16101 51426 Night Differential $402.00 $148.00 $402.80 $0.80 0.20% 16101 51521 Longevity $2,250.00 $2,250.00 $2,600.00 $350.00 15.56% 16101 51699 Part Time Staff $131,149.00 $62,237.43 $178,754.17 $47,605.17 36.30% PERSONNEL TOTALS $555,181.68 $273,354.58 $656,615.13 $101,433.45 18.27% Account Number Account Name FY1996 FY1996 FY1997 CHANGE PER CENT Appropriated Expanded thru 11/30 Proposed CHANGE 16102 52101 Electricity $65,000.00 $39,868.17 $65,000.00 $0.00 0.00% 16102 52432 Repairs $1,000.00 $12,769.55 $10,000.00 $9,000.00 900.00% 16102 52447 Bookmobile Maintenance $9,700.00 $9,559.70 $3,000.00 ($6,700.00) -69.07% 16102 52448 Service Con~'acts $6,133.00 $3,622.84 $10,000.00 $3,867.00 63.05% 16102 52456 Equipment Repair $500.00 $2,842.00 $500.00 $0.00 0.00% 16102 52461 Computer Maintenance $29,000.00 $17,611.73 $32,000.00 $3,000.00 10.34% 16102 52904 Burglar Alarm $500.00 $539.85 $1,000.00 $500.00 100.00% 16103 54101 Healing Fuel $30,000.00 $15, 115.18 $30,000.00 $0.00 0.00% 16103 54219 Books/Subscriptions $110,000.00 $83,533.34 $125,000.00 $15,000.00 13.64% 16103 54261 Office Supplies $3,000.00 $2,885.18 $4,000.00 $1,000.00 33.33% 16103 54275 Printing $1,500.00 $664.73 $1,500.00 $0.00 0.00% 16103 54501 Custodial Supplies $3,000.00 $3,659.71 $4,000.00 $1,000.00 33.33% 16103 54507 Uniforms $0.00 $0.00 $0.00 $0.00 ERR 16103 54813 Vehicle Maintenance $225.00 $274.64 $225.00 $0.00 0.00% f6103 55131 Library Supplies $4,500.00 $6,497.26 $7.000.00 $2,500.00 55.56% MAINTENANCE TOTALS $264,058.00 $199,443.88 $293,225.00 $29,167.00 11.05% BUDGET TOTALS $819,239.68 $472,798.46 $949,840.13 $130,600.45 15.94%