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04-09-19 BPB MinutesCITY OF BEVERLY PUBLIC MEETING MINUTES Board: Planning Board Meeting Date: April 9, 2019 Location: Beverly City Hall, City Council Chambers Members Present Chair Ellen Hutchinson, Vice Chair Ned Barrett, Sarah Bartley, Derek Beckwith, William Boesch, Alexander Craft, Ellen Flannery, Allison Kilcoyne, Wayne Miller Members Absent: Others Present: Assistant Planning Director Darlene Wynne Recorder: Samantha Johanson, Recording Secretary Chair Ellen Hutchinson called the meeting to order at 7:03 p.m Subdivision Approval Not Required Plans a. 64 Thissell Street, 582 Hale Street and 584 Hale Street — Move internal lot line to swap 257 s.f. Parcel A and 309 s.f. Parcel B — 586 Hale Street LLC and 64 Thissell Street LLC Materials added into the record: Beverly Planning Board Form A: Application for Endorsement of Plan Believed Not to Require Approval, received 4/1/19 Plan of Land located at 582, 586, & 586R Hale Street and 64 Thissell Street, Beverly MA, prepared by LeBlanc Survey Associates, Inc., dated 3/13/19 Planning Department Staff Report The applicant is looking to move an internal lot line within the parcel to swap Parcel A from Lot 25 to Lot 23 and swap Parcel B from Lot 23 to Lot 25. The property is located in the R -45 District, and are pre - existing, non - conforming in regard to frontage and lot area. Thomas Alexander with offices at 1 School Street in Beverly, tells the Board the applicant is seeking to swap one parcel of land of 309 square feet with another parcel that is 257 square feet. They obtained a variance from the Zoning Board of Appeals because the buildings are closer than the setbacks are allowed. They are seeking the Board's approval to accommodate the variance. Ellen Hutchinson asks Alexander to walk the Board through the changes they are seeking. Alexander points out on the plan for the Board what areas will be transferred from one parcel to the other and vice versa and what the new lot line will look like. Hutchinson asks Darlene Wynne if this project meets all of the requirements. Wynne tells her that it is just an internal transfer of area. Flannery: Motion to endorse the plan as Subdivision Approval Not Required. Ned Barrett seconds. The motion is approved (9 -0). Beverly Planning Board Meeting Minutes April 9, 2019 Public Hearings Flannery: Motion to reopen the Public Hearing for Special Permit 9171 -19, 31 Park Street. William Boesch seconds the motion. The motion is approved (9 -0). Reopened /Continued Public Hearing: Special Permit #171 -19 — 31 Park Street — For relief from parking requirements under Section 300 -59D for a restaurant use — Backbeat Brewing LLC Materials added into the record: • Letter and attachment from Peter Harkins, Backbeat Brewing Co, received 4/8/19 • Site Plan for Special Permit, Griffin Engineering Group, LLC, dated 1/29/19 and revised 4/4/19 • Letter from City of Beverly, Board of Health, dated 2/1/19 • Email from Steve Frederickson, City of Beverly, dated 1/30/19 • Letter from Parking and Traffic Commission, dated 4/9/19 • Decision from City of Beverly, Zoning Board of Appeals, received 2/5/19 • Planning Department Staff Report Wynne reads the Public Notice because the hearing needed to be re- noticed. In February, the Board asked the applicant to go before Parking & Traffic Commission. The P &TC granted a conditional approval in a letter dated April 9, 2019. Peter Harkins reminds the Board of why he came before them back in February. He had added food to his brewery menu causing the parking requirements to change. He then went through two meetings with the P &TC for a recommendation to the Board regarding the parking requirements. He collected some data regarding the parking utilization around Odell Park on the P &TC request. He also spoke with surrounding businesses to see if he can utilize their spaces. He noted that most of his truck deliveries would be very early in the morning or in the middle of the day so it won't cause any parking or traffic issues. With regards to food trucks, they will be used about once a week which will take up a spot. He also discussed menu items with P &TC and told them it would be very simple items like breakfast sandwiches, pretzels, etc., so not a full meal that would have the patron sitting there as a restaurant guest would be. He would also be putting a bike rack on the property to appeal to bicyclists. Harkins then stresses the availability of spaces after hours that would accommodate the business parking needs. Harkins tells the Board that they do have spaces for about 15 -17 cars to park. He was able to obtain some spaces from nearby businesses as well. The Bowl -o -Mat will rent up to 60 spaces to Harkins if needed, however, the P &TC believes that is too far from the brewery for people to walk. After 5pm during the week and 2pm on the weekends, he can also have some spaces from the auto sales place that is across the street. The MBTA parking garage is 650 -feet away from brewery, therefore he cannot count those spaces towards his business' parking. Beverly Bootstraps offered them their spaces but only on Saturday after 5pm. He took pictures and counted cars around Railroad Avenue for several days after 5pm to see how much the parking spaces are utilized. Beverly Planning Board Meeting Minutes April 9, 2019 Hutchinson asks Harkins to clarify what food truck to pop -up ratio means. Harkins explains that a food truck parks outside and serves food out of it. Whereas a pop -up is a food truck that sets up inside the taproom. Harkins explains that half of the time it will be a food truck and the other half will be a pop -up. Wayne Miller asks if the pop -up would still need a parking space. Harkins tells him they would. Flannery asks which of the parking lots will be designated for employee parking and how many employees will he have. Harkins says that he will have about 4 employees at the most, but one of them is local and will be walking to work. P &TC suggested employees park at the Bowl -o -Mat, with Creative Catering's site being another option. Miller comments that Mondays is the Farmers Market and asks Harkins if he has any data for parking for that. Harkins does not because it wasn't in season when he collected his data. He comments that on Mondays he will be open from 5am -Noon to serve coffee. His beer days will be Wednesday to Saturday. However, he may consider opening to serve the Farmers Market patrons. Miller asks about the early deliveries to the brewery. Harkins explains that AJ King delivers early for pastries and muffins for that day. Miller then asks if he will be utilizing the second floor. Harkins says currently the space is being used as storage but may be used in the future. However, it wouldn't be able to be used for patrons as there is not handicap access. Hutchinson asks if there is a kitchen in the building. Harkins tells her that he is building one, but it is more of assembly space than an actual kitchen. The Board of Health helped him design the space for the use he needed. Hutchinson then asks if the signed commitment letters for parking have a specified term. Harkins tells her they are for permanent use. Miller asks how he will be able to direct patrons to particular lots depending on the time and day. Harkins explains that he will put it out there with social media and the website. He believes he will have regulars who will get to know the parking options in the area for the brewery. He will also have staff share the proper parking areas for the brewery. Miller asks if the permit would allow him to turn into a regular restaurant. Wynne explains they can condition the permit regarding changes of use. Hutchinson asks Harkins what he anticipates the food trucks /pop -ups selling. Harkins tells her that they mainly serve snack like foods. Miller asks how many parking spaces short are they? Wynne says that if they count the parking spaces on the site and within the frontage of the site, he is short 17 spaces. Barrett asks if he has secured most of the spaces nearby for after 5pm when he expects most of his business. Harkins tells him that is correct. Barrett then asks if he expects most of his morning business to be local foot traffic heading to the train. Harkins tells him yes. Beverly Planning Board Meeting Minutes April 9, 2019 Hutchinson comments that P &TC voted to recommend approval subject to conditions. She asks Harkins if he is aware of the conditions they have set forth. Harkins tells her that he is. Hutchinson lists the conditions as stated in the letter dated April 9, 2019 from Rich Benevento. Wynne notes that failure to meet Condition 3 to provide additional parking could result in the inability to continue with the food service. Wynne tells the Board that if they decide to move forward they could add a condition about loading as he stated in his narrative. Wynne tells Harkins that if he does use the second floor space for manufacturing that it does trigger additional parking spaces as useable square feet. Wynne asks about the bollards around the hydrant and will it affect accessibility access along the sidewalk. Harkins tells her that there are three bollards on the plan, but he only sees the need for two. He tells her he can make sure there is enough room. Miller brings up the point that the sidewalk is in bad condition. Harkins mentions that they are doing a lot of work in that area and he would love a crosswalk by the business. Wynne mentions that they are studying a mobility hub for that area. She hopes the design will improve pedestrian accessibility. Miller asks if he has a long -term lease agreement. Harkins tells him for 10 years. Hutchinson reminds the Board that this is a special permit request and there are findings that have to be met as part of their vote if the Board decides to grant the special permit, which she reads from the Staff Report. Miller asks if they will be doing any composting. Harkins tells him he has a farm that has agreed to take care of the grain, but he will look into someone composting the food waste. Flannery asks about the dumpsters. Harkins tells her he doesn't expect to produce a lot of waste, so probably a 4x6. Derek Beckwith asks if the trash vendor is listed on his sheet. Harkins tells him that it isn't but they can work with him when he needs a pick up. Kilcoyne: Motion to close Public Hearing. Flannery seconds the motion. The motion is approved (9 -0). Sarah Bartley asks if the other business connected to the building were to open are they creating future issues for parking in that area. Wynne tells her that the Building Inspector said the future tenant would either need to get a special permit or a finding related to that. Barrett: Motion to approve Special Permit #171 -19 for relief from parking requirements. The Board makes the following findings: 1. That the specific site is an appropriate location for the proposed use, and that the character of adjoining uses will not be adversely affected. 2. That no factual evidence is found that property values in the district will be adversely affected by such use. 3. That no undue traffic and no Beverly Planning Board Meeting Minutes April 9, 2019 nuisance or unreasonable hazard will result. 4. That adequate and appropriate facilities will be provided for the proper operation and maintenance of the proposed use. 5. That there are no valid objections from abutting property owners based on demonstrable fact. 6. That adequate and appropriate City services are or will be available for the proposed use. The approval is subject to the following conditions: 1. Any agreements of private and off -site parking locations be required to meet the restaurant uses shall be required in writing to the Building Inspector with copies to the Planning Department prior to the issuance of a certificate of occupancy. 2. Approval of special permit is granted subject to the specific private parking arrangements submitted during the review of this application incorporated by hearing of reference in the applicant's narrative. Should any of these private agreements for private and off - street parking terminate, the applicant shall immediately identify replacement parking or the special permit will be invalid. 3. This approval applies specifically and only to the use described in this application and is not transferrable to another user or an expanded use by the same user. This includes an expanding manufacturing use. 4. Subject to compliance with any and all conditions set forth in the Parking and Traffic Commission comment letter dated April 9, 2019, which is attached to those conditions incorporated herein. There are five conditions, those conditions are incorporated herein reference. 5. Approval is subject to compliance with any and all conditions set forth on the Board of Health comment letter dated February 1, 2019 attached and incorporated by reference. 6. Prior to occupancy, the applicant, or successor, shall provide a site plan "As Built" drawing which includes all utility connections. This plan shall be produced and stamped by a licensed surveyor or engineer and will be submitted to the Engineering department in .pdf and .dwg (AutoCAD) format, and copying the Planning Department. 7. As represented by the applicant, deliveries shall be made by either off hours or by box truck accessible to the property. Flannery seconds the motion. The motion is approved (7 -2, Miller and Boesch opposed). Public Hearing: Site Plan Review Application #138 -19 — 50 Dunham Road — 44 Dunham Ridge — Construct a two story high -bay building for manufacturing, office, and storage use, with associated surface parking — Dunham Ridge LLC Materials added into the record: • Email from Steve Drohosky, Cummings Properties, dated 3/27/19 • Letter from Chris Halloran, Captain, City of Beverly, Fire Department, dated 4/9/19 Flannery: Motion to open the Public Hearing. Boesch seconds. The motion is approved (9 -0). Flannery: Motion to waive the reading of the Public Notice until next meeting. Barrett seconds. The motion is approved (9 -0). Beverly Planning Board Meeting Minutes April 9, 2019 Wynne tells the Board that they are requesting a continuance until the May 21S meeting because they need additional time to prepare for the Parking and Traffic Commission. Flannery: Motion to continue the Public Hearing to the May 21, 2019 meeting. Miller seconds. The motion is approved (9 -0). Public Hearing: 53 Williams Street Definitive Subdivision Plan — Creation of a new 57' lone private way with hammerhead turn - around providing frontage for two new sin2le- family residential lots — MJP Properties, Inc. Materials added into the record: • Letter from Chris Halloran, Captain, City of Beverly, Fire Department, dated 4/9/19 • Form C: Definitive Plan, Application for Approval of a Definitive Plan or Modification of Definitive Plan, dated 3/11/19 • Letter from Griffin Engineering Group, LLC regarding 53 Williams Street, dated 3/11/19 • Drawings of Definitive Subdivision Plans, C1 -D2, prepared by Griffin Engineering Group, dated 3/11/19 • Adequacy of Way Analysis, Griffin Engineering Group, LLC regarding 53 Williams Street, dated 3/11/19 • Letter from William T. Burke, City of Beverly, Board of Health, dated 4/1/19 • Email from Steve Frederickson, City of Beverly, Director, Municipal Inspections, dated 3/25/19 • Letter from Christine Bertoni, City of Beverly, Conservation Commission, dated 4/4/19 • Planning Department Staff Report The applicant is proposing a new private roadway that acts as a hammerhead turn- around at the end of Williams Street and creates frontage for two new single - family residential lots. Flannery: Motion to open the Public Hearing. Zane Craft seconds. The motion is approved (9 -0). Flannery: Motion to waive the reading of the Public Notice until next meeting. Craft seconds. The motion is approved (9 -0). Wynne tells the Board that the applicant has requested a continuance to the April 30, 2019 meeting. Flannery: Motion to continue the Public Hearing to the April 30, 2019 meeting. Boesch seconds. The motion is approved (9 -0). Public Hearing: OSRD Site Plan #11 -18 and Definitive Subdivision Plan — Off Thaxton Road and Grover Street — Creation of a new 250' long dead -end private roadway off of Thaxton Road providing frontage for three single- family residential lots and 3.15 -acre open space parcel — Hickory Street Realty Trust Beverly Planning Board Meeting Minutes April 9, 2019 Materials added into the record: • Letter from Griffin Engineering Group, LLC, Application for Thaxton Heights Road, dated 3/6/19 • OSRD Site Plan Application, dated 3/6/19 • OSRD Site Plan & Definitive Subdivision Plan Drawings C1 -C8, prepared by Griffin Engineering Group, dated 3/6/19 • Adequacy of Way Analysis, Griffin Engineering Group, LLC, dated 3/6/19 • Letter from R.J. Lyman, Spring Hill Ventures, dated 10/30/18 • Memo from William T. Burke, City of Beverly, Board of Health, dated 4/1/19 • Letter from William T. Burke, City of Beverly, Board of Health, dated 10/16/18 • Letter from Charlie Mann, City of Beverly, Open Space & Recreation Committee, dated 4/3/19 • Letter from Chris Halloran, City of Beverly, Fire Department, dated 4/9/19 • Planning Department Staff Report The applicant is proposing to construct a new 250' long dead -end private roadway off of Thaxton Road to provide frontage for three single - family residential lots and 3.15 -acre open space parcel. Flannery: Motion to open the Public Hearing. Craft seconds. The motion is approved (9 -0). Wynne reads the Public Notice. Bob Griffin of Griffin Engineering reminds the Board that for the Board considered the Initial Review OSRD application back in the fall. The Board approved a Yield Plan and a Preferred Plan with suggested modifications. Griffin describes the proposed project. He reviews the existing conditions of the site, including outlining primary conservation areas and topography. He mentions the intermittent stream creates a Zone A area, with a 200 foot buffer zone. They are not allowed to put storm water management structures, but they are allowed to put houses in that area. He noted that the Conservation Commission approved the project. The Conservation Commission has defined the wetlands on the property twice once several years ago and then again with this application. The wetland lines stayed about the same. Griffin describes Option Al, which shows three single - family houses coming off of a 300 -foot- long dead end roadway, with a hammerhead turning area. He points out the emergency connection from the Wenham subdivision through an access easement with a gate installed at the end of Angus Circle so the Wenham fire department will have access to the area if needed. The Board had requested the applicant make Lot 1 bigger, by pulling the road further away from the proposed house. He noted the request made the plan more like Option C, because it had a hammerhead turn around. Griffin describes Option C. The Board had suggested combining elements from different plans. Griffin then shows the Board and describes the proposed plan incorporating those suggestions. He said the Open Space area is larger. He mentions that they also made a change in the tract buffer. They were previously looking for a waiver on the tract buffer, but they have added a no cut zone in a 25 -foot section. He notes they have increased the roadway width to 20 -feet with the hammerhead turn around area, which is an improvement from previous versions. Beverly Planning Board Meeting Minutes April 9, 2019 Griffin says they are hoping to manage all of the run -off on -site. Griffin describes a stormwater management system. He said any overflow from the infiltration field will flow through a rip rap, spreader which would allow the water to run downhill across the buffer zone, then into the wetlands and eventually the reservoir. Miller asks Griffin if IF2 dumps into IF 1 (referring to notes on the plan). Griffin tells him that it does not because it is at a lower elevation. But they do both discharge to the same rip rap level spreader. Griffin reads the waivers they are requesting for the proposed project. He notes they are required to have 50% of the buildable area as Open Space which would require 1.6 acres of Open Space. They have 3.1 acres of Open Space, so they are above the Open Space requirements. They are required to have 50% of the tract as a No Disturb area and they currently have 3.1 acres, which is also above the requirement. Lot I is a 1 /2 acre, Lot 2 is .6 acres, and Lot 3 is about 1.5 acres. They had asked for a waiver to avoid having to map trees because it is a densely wooded area. In addition, they had asked for a waiver of the width of the roadway because 24 feet was the requirement, but they are proposing a 20 feet wide roadway. For subdivision regulations, one was the mapping of the trees, and the other was the center line radius of 300 feet. The curve of the radius is 125 feet versus the subdivision requirement of a 300 -foot radius. He assures the Board that this can accommodate any large fire truck. They are proposing a 40 -foot wide right of way, instead of 50 -foot wide. The Home Owner's Association will share the cost of that maintenance. They are not proposing any street lights because it is a very short road and houses are close to each other. Hutchinson opens the hearing up to the public. Jack Foley on behalf of Suzanne Sullivan, an abutter of 65 Thaxton Road, is a lawyer at JF Foley law offices, asks about the utility poles that run behind the Thaxton Road abutters and what is the source of power that will be going into the new subdivision. Griffin tells him that they may use services from National Grid. National Grid mentioned taking down lines and poles that were no longer usable. They will probably tie their cable and other utilities underground to the three houses. Foley then asks what will happen if there is wear and tear on Thaxton Road during construction. Griffin tells him that the road is a public road and that other construction vehicles have been using during their projects, but he doesn't expect any extraordinary issues happening during that time on the road. Foley is also concerned about the grading Griffin mentioned earlier and the potential run -off. Griffin shows Foley on the plan the contours and the direction of the storm water drainage for run -off, and it won't be more than currently flowing off the property. Tina Buchs, resident of 4 Thaxton Road, comments that the poles behind the property are Comcast /Xfinity wires and poles and not National Grid. Griffin tells Buchs that they had a different conversation with National Grid who told them they were their lines. Buchs asks Griffin about the distance from the wetland to the property lines. Griffin tells her they measure from the intermittent stream. Buchs then asks why is it measured from there and not the wetlands. Griffin explains that they worked with a biologist and had a site walk with the Conservation Commission to determine all of that. He points out the various points on the plan where they can build and where there are no build zones. They are abiding by rules to be able to do the work within 200 feet of the stream and 100 foot of the wetlands. They were able to avoid 8 Beverly Planning Board Meeting Minutes April 9, 2019 those areas in their newer plans. Buchs then asks if there is any guarantee to make sure that the water flows away from the existing properties. Griffin explains that the contour lines show that the water will flow in a different direction. Buchs comments that she understands that is what he sees, but that is not the reality of the amount of water they get on their property. David Kalman, resident of 4 Thaxton Road asks how will they know that the drainage plan is adequate for a significant rainfall, what is the capacity of the drainage plan, and under what circumstances might it experience overflow? Griffin says that they submitted a drainage report to the city, which describes the performance of the system and the variety of large storms, including the 100 -, 25 -, and 2 -year storm events. During rain events the water will come off of the roofs into the storm drains, and off the roadway to the storm water treatment device. He says that in most of the storms there will be no discharge out of the pipe, but with the bigger storms there will be some storm water coming out of the pipe. There will be less water leaving the site than currently. He adds all of the reports are sent to the Planning Department and they distribute it to the City Engineer and other departments for review. Kalman then asks if there are any plans to do blasting. Griffin says that they have not encountered any large ledge areas, but they won't know for sure until they start digging on the property. Kalman then asks what the process is for doing blasting. Griffin explains that they notify the Fire Department who helps advise the blasting company. They would be required to do a pre -blast survey and determine what structures may be affected within that blast zone. The Fire Department would supervise the explosives in the holes, the placing of the blasting mats and other details needed for safe blasting. This is done to make sure there is no damage to properties nearby. David McDonald, resident of 8 Thaxton Road, would be living adjacent to Lot 1. He asks about a plan he saw online called "C3" and had a lot A that was unbuildable, and now that is where they are building one of the houses. He wants to know how that can happen now if it is an unbuildable lot. Wynne explains during the initial review that there were a few plans that the applicant presented to the Planning Board in September /October. The Planning Board then decides on a preferred plan after a public meeting and comment period. The preferred plan selected by the board was not the one with the triangular area with the unbuildable lot (0). Wynne explains the preferred plan was to have the Open Space be contiguous and maintained on the left side of the tract, so that is why the three houses are presented the way that they are shown. McDonald then asks what the variance request is against his property line. Wynne explains that they are seeking a waiver, not a variance, because the Ordinance requires a 25 -foot buffer requirement around all edges of the tract, which is the existing parcel. They are looking for relief to do work in that 25- foot buffer. They will be maintaining the 15 -foot zoning setback on that side. McDonald is concerned about the character of the neighborhood changing due to this development. Hutchinson explains to McDonald the process in which the developer had to go through including the Yield Plan, which is the number of lots the developer is entitled to. She tells him that he is legally entitled to place three lots on the parcel of land. They then presented the Board with four options. They reviewed them at one of the meetings and selected what they thought would work best for that area and also with regard to the Open Space. Hutchinson still has concerns about Lot 1 and the size of it. She explains that the Board felt this plan was the best for the City in general. 9 Beverly Planning Board Meeting Minutes April 9, 2019 Hutchinson asks for clarification from Griffin about the area of the no disturbance zone and the waiver they are requesting, and are they saying that area from the boundary of the no cut zone to the property line could be disturbed. Griffin tells her yes, it could. Barrett asks about Lot 1 and 2 and will they delineate from the areas in which they will do driveway and grading work, and then delineate an area that will be within the 25 -foot tract buffer. Barrett suggests that it would be helpful for Griffin to go into more detail about it and that making those areas that will not be a disturbance as large as possible will help to get those waivers approved. He also suggests to Griffin that maybe they can make a 10 foot no cut zone to provide some screening for the neighbors on Thaxton Road. Griffin tells him on the Wenham side they already have a 50 -foot wide open space easement. He will work to improve the no cut zone areas on the various lots. McDonald is concerned and thinks that Lot 1 is going to affect the value of his lot. He also states there are already piles of dirt and he believes some sort of work happening in that area. Kalman asks what the responsibility is of the Planning Board in preserving the value of the properties and neighborhood and what the difference between this application and an earlier one discussed. Hutchinson explains the other was in regard to the business having an adverse effect on the neighborhood and property values through a special permit, so it is different. Buchs asks if it is possible for the developers to tweak the plans some more as she is worried about her neighbors closest to this development. Hutchinson tells her that is part of the process and when they hear concerns from neighbors, they can respond and ask the developer to respond to possibly make other changes. Suzanne Sullivan, resident of 6 Thaxton Road, comments that she has multiple sump pumps in her house currently. She is concerned that with properties up above them and re- grading done causing additional water on her property. She wonders that with some vegetation it could keep some of the water contained. She asks who will be responsible if she ends up with a worsening water problem after this project is built. She asks what the utility company will do with the utility poles. Griffin explains that once the Wenham development is done with them, that the utility company will come and remove the lines. Sullivan asks about who will be taking responsibility regarding finding out who is responsible for them. Griffin tells her that he will look into it and find out whose lines they are. Sullivan then asks about the water that could possibly end up in her basement. He points out on the plan the infiltration basin and where water will end up, which is away from her house. Hutchinson comments that they have to continue the Public Hearing so they can hear back from other Boards regarding this project. She also suggests that they do a site visit to check out the different elevations and other areas that will be affected by this project. Sarah Bartley asks if it would make sense to have it peer reviewed. Wynne comments that the City Engineer has done a very extensive letter and review of the plan, and doesn't believe Peer Review would be needed. 10 Beverly Planning Board Meeting Minutes April 9, 2019 Barrett agrees that they should do a site visit to review the contours and where the tracts will be on the property. Flannery asks Wynne if in OSRD they can't exceed existing conditions in regards to water run- off from the site. Wynne explains it has to do with the City's storm water regulations and they cannot increase the amount of run -off from the site. Miller comments that in Lots, 1, 2, 3, there are areas that the applicant is proposing to disturb within the 25 -foot tract buffer area, and the plan notes clarify each one of those disturbances. He would like to see more of a clarification on each of the proposed disturbances and the extent of them. Hutchinson asks Griffin what was the size of Lot 1 before and currently. Griffin tells her it is 1 /2 an acre now and was a little less than 1 /2 acre before. Hutchinson suggests they set up a date for a site visit. Wynne comments that a site visit would be considered a Public Meeting, so they would have to publish it. Flannery: Motion to continue the Public Hearing to the May 21, 2019 meeting. Boesch seconds. The motion is approved (9 -0). Open Space Residential Design Site Plan (OSRD) #8 -15 and Definitive Subdivision Plan — 11 -15 Sunnvcrest Avenue (Sunnvcrest Circle) — Renew expired Irrevocable Letter of Credit — PD Building, LLC The applicant is asking the Board to accept an extension to the expired letter of credit acting as a performance bond for the project. Wynne tells the Board that they accepted a performance bond in the form of a letter of credit for the remaining construction. The Bank issuing the letter of credit set the letter of credit expiration date for March 6, 2019; they told Wynne they would be back early in the year with a new letter of credit, but she notes that never happened. After Wynne contacted Haverhill Bank, the applicant did submit a new letter of credit that is valid until March 6, 2020. The applicant is asking the Board to consider their request to extend the letter of credit. Wynne notes the other option would be to call in the bond, but she believes that is not necessary. Boesch: Motion to renew the expired irrevocable Letter of Credit. Beckwith seconds. The motion is approved (8 -1, Barrett opposed). New /Other Business a. Beverly Master Plan Update — Bartley tells the Board that the first meeting went very well. There is a good mix of people on the Board from all over the City. They were given a timeline for the plan that brings them through March of 2020. There is a logo in the works. The vendor they have chosen is excited to be a part of the Master Plan. They are 11 Beverly Planning Board Meeting Minutes April 9, 2019 working on a schedule for Public Meetings which will be posted on the City website for the Master Plan project. Other details will be shared there as well. Wynne will circulate a presentation to the Board and timeline. b. Other business not known at the time of the posting of this agenda. Adjournment Barrett: Motion to adjourn the meeting at 9:58 pm. Bartley seconds. The motion is approved (9 -0). 12