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BAC Minutes-May 15 2019Beverly Airport Commission Minutes of Meeting May 15, 2019 LOCATION: Beverly City Hall, City Council Chambers, 191 Cabot Street, Beverly MA PRESENT. Commissioners Brean, Trefry, Wadsworth, Bessom, Gentile, Dullea, Henry OTHERS PRESENT. Gloria Bouillon ABSENT. None PUBLIC: John Messenger, North Atlantic, Ace Chase, CAT, Craig Schuster, ASG, Bill Kossowan, NSAC, Joe Gibbons, NSAC, Tony Bettencourt, Brad Rosse RECORDER: Eileen Sacco A. CALL TO ORDER: Brean called the meeting to order at 6:00 PM. 1. Pledge of Allegiance 2. Public Comment There was no public comment at this time. 3. Reading of the Minutes for April 2, 2019 — Bessom made a motion to accept the minutes for April 2, 2019. Wadsworth seconded the motion. The motion passed unanimously. 4. Reading of the Financial Report for April 2019 — Brean presented the financial report for April 2019. Trefry moved to accept the Finance Report, seconded by Gentile. The motion passed unanimously. 5. Airport Solutions Group, LLC — Crai2 Schuster Craig Schuster updated the Commission on the following items: Wildlife Hazard Assessment/Wildlife Hazard Assessment Plan Epsilon has completed the site surveys and they are now in the process of assessing the information and will prepare a Wildlife Hazard Assessment Report. This effort will take approximately three months to complete. Upon approval from the FAA and MassDOT, Epsilon will develop a Wildlife Hazard Management Plan specifically for BVY. ALP Update for Non - Standard Geometry ASG has completed addressing the comments from the FAA and MassDOT. The final report will be delivered to the airport, FAA and MassDOT this month. Rehabilitation of Runway 16 -34 ASG attended a bid opening on April 10, 2019 and there was only one bidder, Brox Industries for the amount of $1,163,005.00. ASG reviewed the bid and provided a letter of recommendation dated April 26, 2019 to the Airport Commission recommending the award of the bid to Brox Industries. ASG prepared and submitted the MassDOT and FAA grant applications in April 2019. The cost breakdown of the project is as follows which includes construction, engineering services and airport administration costs. FAA Share 90% - $1,318,500.00 MassDOT Share 5% - $73,250.00 Airport Share 5% - $73,250.00 Total Cost $1,465,000.00 The next step is for the FAA and MassDOT grants to come to the airport. The estimated project schedule construction is estimated for August /September 2019. Once the project starts ASG expects that Runway 16 -34 will be closed for 49 calendar days. Three for the 49 days will have the airport shut down completely to fixed wing aircraft in order to construct the runway intersection work. Airport Master Plan ASG prepared and submitted the grant application for the Master Plan. The cost breakdown is as follows: FAA Share — 90% - $484,830.00 MassDOT Share — 5% - $26,935.00 Airport Share - 5% - 26,935.00 Total Cost $538,700.00 Permitting for Perimeter Fence This MassDOT FY2019 ASMP project is for the permitting of various airport perimeter fence improvements around the airport. The fence improvement areas include the areas around Runway 9 (7,100 feet of replacement) and Runway 16 end approximately 1,600 feet of replacement. The scope of work and fee schedule has been approved and ASG is working on finalizing the contracts with the airport. ASG is also scheduling a site visit to mark the existing wetlands this month. The cost breakdown is listed below: 2 MassDOT Share — 80% - $92,640.00 Airport Share - 20% - $23,160.00 Total Cost $115,800.00 Runway 9 Obstruction Removal ASG has reached out to three tree removal service companies for cost estimates to perform the work of removing tree obstructions at the Runway 9 end approach. ASG has received three quotes and forwarded them onto the airport for consideration. The quotes are as follows: Mayer Tree Service $9,400.00 Iron Tree Service $10,300.00 Cicoria Tree Service $8,000.00 Schuster notes that a grant will be prepared for submission to MassDOT for the cost of the tree work which will be covered by them in full. Airport Managers Report Bouillon reported that the security badges are still in the process of being distributed. Bouillon reviewed the grants that the BAC has received and those that are expected. Bouillon reported that there is an RFP out for a runway sweeper, and she expects the bids to be back on Monday. Bouillon reported that there were two noise complaints regarding the airport. OLD BUSINESS: Approval of the Commercial Sublease for Bat Hangar, LLC and Chamelia Aviation Brean reported that the lease has been approved and the sub lease was prepared by Attorney Thomas Alexander and needs the approval of the Commission. Wadsworth moved approval of the sub lease for Bat Hangar LLC, seconded by Dullea and approved (7 -0). Sub - Committee Reports — There were no sub - committee reports this evening. Adiourn to Executive Session Brean called for an Executive Session for the purpose of discussing pending litigation and the Commission will not be returning to open session this evening. Brean called for a roll call vote as follows: Trefrey yes Bessom yes Wadsworth yes Dulles yes Gentile yes Henry yes Brean yes The motion carries 7 -0 Adjournment The meeting was adjourned at 8:30 p.m.