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BAC Minutes-Jan 14 2019-Clerk, FinalBeverly Airport Commission Minutes of Meeting January 14, 2019 LOCATION: Airport Administration Building, 50 L. P. Henderson Road, Beverly, MA, 01915 PRESENT. Commissioners: Brean, Trefry, Wadsworth, Gentile, Bessom, Henry and Dullea OTHERS PRESENT. Gloria Bouillon ABSENT.- None PUBLIC: Trisha Nestor, Charlene Chase, Richard (Ace )Chase, Wes Rosen, Nick Burlingham and John Messenger (NAA), Craig Schuster (ASG), Tom Sherwood, Fuzzy Faulstich, Richard Little, Stephen Bourque, David Graham, Heath Marsden, David Meuse, Joe Gibbons, City Councilor David Lang, Tony Bettencourt RECORDER: Eileen Sacco A. CALL TO ORDER: Brean called the meeting to order at 6:00 PM. 1. Pledge of Allegiance 2. Reading of the Minutes for December 2018 — Henry made a motion to accept the minutes for December 2018. Wadsworth seconded the motion. The motion passed unanimously. 3. Reading of the Financial Report for December 2018 — Trefry presented the financial report for November 2018. Henry moved to accept the Finance Report, seconded by Dullea. The motion passed unanimously. 4. Presentation: Airport Solutions Group, LLC — Craig Shuster RW 9 Eminent Domain ASG is working on contract agreement between the Airport and ASG. Wildlife Hazard Assessment Plan Epsilon is performing their monthly wildlife site surveys on and off airport property. At the completion of the surveys (12 months), Epsilon will produce a Wildlife Hazard Assessment Management Plan for the Airport. ALP Update for Non - Standard Geometry The report has been reviewed by the Airport Manager. ASG will incorporate any comments and then send a draft report to the FAA and MassDot for their review and comments. After incorporating comments from the FAA and MassDot, ASG will finalize the report. Rehabilitation of Runway 16 -34 ASG is currently working on the design phase of the project. ASG will hold a construction phasing meeting with Gloria and Wes, tower chief, to discuss the impacts the construction will have on Runway 16 -34 to be closed for 49 calendar days in the fall of 2019. Airport Master Plan ASG coordinated and attended a scoping meeting with Gloria Bouillon, MassDOT, and the FAA for the Airport Master Plan on January 11, 2019. The next step is to write a draft scope of work and send out for review. Chairman's Report - There was no report this evening. OLD BUSINESS: Sub - Committee Reports — There were no sub - committee reports this evening. New Business Election of Officers Trefrey nominated Brean to serve as Chair of the Beverly Airport Commission for the year 2019. Dullea seconds the motion. The motion carried with Brean voting present. Brean nominated Trefrey to serve as Vice Chair of the Beverly Airport Commission for the year 2019. Henry seconds the motion. The motion carries with Trefrey voting present. Update on RFP for Administration Building Tenant Space Bouillon updated the BAC on the status of the RFP. Update on RFP for Non - Aeronautical Land Development Airport Managers Report Bouillon updated the BAC on the status of the RFP. 2 Security Badte Issuance Bouillon reported that the security badge applications are nearly complete, and badges should completed in a month or so. MassDot Aeronautics Division Grants for 2019 Bouillon reported the BAC has been notified that they have been approved for grants for the gates, snow removal equipment, Fencing upgrades and Runway 9 permitting. It was noted that the issuance of grants may be delayed due to the government shut down. Creation of Airport Show Subcommittee Brean suggested that the BAC establish a sub - committee for the Air Show. He explains that this was a very successful event last year and he expects it to be just as successful next year and the BAC needs to be prepared for this. Alternate Signature for MassDOT Form Bouillon presented a form that MassDOT has issued requesting alternate signatures for the Commission. Trefrey moves that Aaron Henry and Richard Bessom be the alternate signatures on the MassDOT form. Dullea seconds the motion. The motion carries. Airport Website Bouillon reported that the website will be going online this week. She states that she will put the Airport Master Plan information on the website. FY2020 Budget Bouillon reported that the FY2020 budget preparation is starting and she will be meeting with Mayor Cahill and the Finance Director regarding the budget in a few weeks. Open Meeting Law Violation Bouillon reported that there was an open meeting law violation claim filed against the BAC with the Attorney General's Office by Mark Zuberek. Bouillon explained that the BAC had issued a Notice of No Trespass in November due to a series of events in which he attempted to gain access to the airfield and was denied. He further requested by letter on December 5, 2018 for access to attend the BAC Commission Meeting in December and all others thereafter as a member of the Community and the press. She further explains that she referred the matter to the City Solicitor for advice. Bouillon also notes that he BAC has 14 days to respond. Henry states that he does not think that this is an open meeting law violation. Bouillon notes that the BAC could revisit allowing Mr. Zuberek to attend meetings. She states that she would recommend keeping the No Trespass in place for safety, noting that the airport took action because of past behavior and is a security matter. Bouillon notes that the DOT issued the notice of violation within the Airport fence and the City issued the No Trespass on Airport public property. Trefrey moved that the BAC should draft a response to be issued that this is not a violation of the open meeting law. Henry seconded the motion. The motion carried. Dullea expressed concern, he agrees that the No Trespass should remain for the non - harassment of the airport tenants. Brean agrees and suggests that if airport manager allows him back to attend meetings, police presence should be required. Airport Managers Report Bouillon read her Airport Manager report to Commission. Adjournment The meeting was adjourned at 7:30 p.m.