2004-01-21Commission Members
John D. Kenney, Chairman
Michael P. Pierce, Vice Chairman
Marianne M. Doane
Eileen R. Duff
Martin J. Lawler,
Elliott C. Margolis
Ida Beaver, Recording Secretary
BEVERLY GOLF & TENNIS COMMISSION
134 McKay Street
BEVERLY, MASSACHUSETTS 01915
January 26, 2004
Minutes of Monthly Meeting
January 21, 2004
Present: John Kenney, Chairman; Michael Pierce, Vice Chairman; Eileen Duff; Martin
Lawler; and Elliott Margolis
Guests: Mayor William Scanlon; Roy Gelineau (Solicitor's office); Bill Coughlin (City
Counselor); Doug Johnson (Johnson Golf Management); Peter Iovanni (President of the
Men's Association);
Call to Order:
Mr. Kenney called the meeting to order at 7:00 pm and welcomed the guests. Next, a
motion was made by Mike Pierce to accept the minutes of the previous meeting of
December 6, 2003. Marry Lawler seconded the motion, and it was approved with all in
favor.
Mayor Scanlon was then given the floor and asked to give some direction to the
Commission for 2004. The Mayor stated that he hoped that the relationship between all
parties works well, and he felt that everyone should work hard to make it work well. He
wanted to make clear that it is important that any and all obligations of the Operator in fact
be met. He then asked the Commission to write a collective letter stating what works well,
what doesn't work well, and what problems and opportunities exist.
Facilities:
The Monthly Income and Expense Reports for November and December were handed
out. There were questions as to who was responsible for paying what in regards to repairs
and maintenance of the buildings and grounds. Mr. Kenney stated that he received a letter
from Onsite Insight stating that they will put together a capital plan on what needs to be
done. Mr. Johnson said that he had a few names of golf consultants who could to the
same for the golf course. Mr. Kenney said that the Commission would need to ultimately
go to the City Council and ask for a bond for what needed to be done. Mr. Margolis
commented that it wouldn't take $2 million to fix this building if we had spent $50,000
fixing it every year. Mr. Kenney said that for many years the golf course didn't bring in
money and now it does. The City should now invest the money in this facility because the
City owns it.
Beverly Golf & Tennis Commission
Minutes of thc January 2004 Monthly Meeting
Page 2 of 2
Next, Mr. Kenney asked for a motion to accept the Monthly Income and Expense
Reports. The motion was made by Elliot Margolis and seconded by Mike Pierce and
passed with all in favor.
Mr. Kenney proposed that the Commission should ask Ray Bouchard to start on Phase
II of the improvements. He said that the Building Commission should put together a
package including estimated costs of what needs to be done next. (i.e., HVAC, electrical,
plumbing, the pool and any ADA compliance).
Policy and Grievance:
John handed out a list of the 2004 leaves of absence showing the names of people who
had leaves of absence in 2003 and are now requesting a leave for 2004. He said that they
have more or less resigned, but they want to leave their options open. Also on the list was
the names of people of have asked for a leave of absence for 2004. Don Lyons has sent
out a letter to about 100 people to fill these 40 slots. They have until Feb 1st to reply.
Once he hears back from them, he will send out another wave of letters. There are about
200 people left on the waiting list. Marianne Doane made a motion to approve the 42
requests for leaves of absence. Marty Lawler seconded the motion that passed
unanimously.
Old Business:
A few women permit holders were present and expressed their opinions of the Guest
policy and the problems they experienced with the men permit holders and their guests
playing before their tee times. Marianne Doane stated that a mutual agreement had been
arrived at among the permit holders and that this may have resolved the issue.
New Business:
Mr. Kenney passed out copies of the 2004 Permit Holder Policies and Procedures,
which are given to all permit holders in their package. Also, a letter to the Commission
from Doug Johnson was handed out regarding work that needs to be done to the
Clubhouse.
A discussion followed regarding the strategy for the swimming pool It was agreed
that there is not enough money in the budget to pay for the major repairs or replacement
of the pool. Many Lawler made a motion to vote not to open the pool next summer.
Elliott Margolis seconded this motion. After some further discussion, Marty amended his
motion to have John Kenney send a letter to the City Council stating that we don't have
the funds available to open the pool this year, and that the Recreation Department was
planning on using it again, and request to be put on the agenda explaining the options and
estimates for repairs and/or replacement of the pool and the option of closing the pool
altogether. A vote was taken on this motion that passed with one abstention.
Next, Mr. Kenney announced for the record that Kevin Hobin had resigned and
wished him well as City Councilor.
Mr. Kenney then read a letter from the Mayor asking why the increase in member
dues was changed from the settlement agreement of 100% to the City to 60% to the City
and 40% to Johnson Golf. He wants to know just how these changes came about. The
Beverly Golf & Tennis Commission
Minutes of the January 2004 Monthly Meeting
Page 3 of 3
Management subcommittee will draft a reply and let the Mayor know what the
Commission's involvement was and that they met with Peter Gilmore on several
occasions and were told that he had negotiated this.
Mr. Lawler made a motion to approve the expenditures of $18,800 for carpeting
upstairs and replacing hardwood flooring and installing a new door with the provision
that it is done in a timely manner and with multiple bids. This motion was seconded by
Mr. Margolis and passed with one abstention.
Next, Marianne Donne made a motion to nominate John Kenney as Chairman of the
Commission and to nominate Mike Pierce as Vice-Chairman. Elliot Margolis seconded
this motion, and the nominees were re-elected unanimously.
Adjournment:
Marty Lawler made a motion to adjourn the meeting at 9:25pm. Marianne Donne
seconded the motion with all in favor. The next Commission meeting is scheduled for
Wednesday, February 11, 2004, at 7:00 p.m. at the Beverly Golf & Tennis Club.
Respectfully Submitted,
Ida Beaver
Recording Secretary