2004-06-09BEVERLY GOLF & TENNIS COMMISSION
134 McKay Street
BEVBRLY, MASSACHUSETTS 01915
Commission Members
John D. Kenney, Chairman
Michael P. Pierce, Vice Chairman
Marianne M. Donne
Eileen R. Duff
Gary M. Lambert
Martin J. Lawler, III
Elliott C. Margolis
Ida Beaver, Recording Secretary
Minutes of Monthly Meeting
June 9, 2004
Julv 2, 2004
Present: John Kenney, Chairman; Michael Pierce, Vice Chairman; Martin Lawler;
Gary Lambert; Marianne Donne; and Elliott Margolis
Guests: Steve Follansbee (Attorney for Johnson Golf Management); Joe Ekstrom
(Johnson Golf Management); Mike Mercier (Tennis Pro); Dave Mussen; Louis Bennett,
and Peter Iovanni
Call to Order:
Mr. Kenney called the meeting to order at 7:00 pm and welcomed the guests. He then
announced that Eileen Duff has resigned the Commission due to her busy schedule. He
said that she would be replaced with someone from the Conservation Commission. Marty
Lawler made a motion to accept the minutes of the previous and Marianne Donne
seconded the motion that was unanimously approved.
Management Contract:
Mr. Kermey announced that the City Council Budget meeting for 2005 would be held
on June 17th. The budget request that the Golf Commission had submitted is included in
the hearing on that date. He asked Marty Lawler to attend and represent the Goff
Commission. It is a public meeting and all are encouraged to attend. The requested
budget amount of $241,000 out of the approximately $670,000 that the City takes in from
the Golf and Tennis operations has been earmarked for capital improvements,
maintenance, and a survey of the building. Also about $70,000 is debt service for the
veranda.
Marianne Doan and Mike Pierce took a look at the permit holder breakdown of the
rate increase that was submitted by Doug Johnson. Mike Pierce reported that Mr.
Johnson's list excluded the junior and senior members, and an accurate list of the total
membership is needed to determine the rate increase payment to the City. Mr. Ekstrom
said that a spreadsheet could be created by category of membership. Mr. Kenney asked
for a verified list of members, and for Johnson Golf to send a check to the City.
According to Mr. Pierce's figures, Johnson owes the City approximately $65,000 which
was due on June 1st.
Facilities:
Marty Lawier handed out the Monthly Income and Expense Reports for May. He
stated that the first two pages show the bills that have actually been paid year to date.
The third page shows the status of the veranda project. He said that there is
approximately $50,000 left over in the veranda budget. Since the Commission
Beverly Golf & Tennis Commission
Minutes of June 2004 Meeting
Page 2 of 3
advanced $50,000 to the veranda project for overages, he will try to get the money
transferred back to the Golf Commission after the budget process is complete. The last
set of pages show approximately $15,000 in authorized bills that have not yet been paid,
including $9,990 for the tennis court resurfacing, leaving a balance of $6,550. Mr.
Lawler has not paid the bill for the tennis courts, because it is not a capital improvement,
but a recurring operating expense. Marianne Doane suggested that the Management
Sub-Committee should meet with Roy Gelineau for his opinion of who is responsible for
what bills.
Elliott Margolis made a motion to approve 50% of the tennis-resurfacing bill with the
proviso that in the future the Golf Commission will receive notification before anything
is done or else they will not pay for it. The motion did not receive a second.
Gary Lambert made a motion to follow the contract and disapprove the $9,990
invoice and send it back to Johnson Golf. Marianne Donne seconded the motion. This
motion was approved with all in favor.
Elliott Margolis made a motion to approve the Monthly Finance Report. The motion
was seconded by Marianne Doane and passed unanimously.
Next, a motion was made by Elliott Margolis to turn the swimming pool pump house
over to the tennis operations along with the bathroom. Marty Lawler seconded this
motion that was unanimously approved.
After some discussion regarding the safety issues oftbe 15th hole, Joe Ekstrom
offered to look at changing the tee markers to the left and maybe putting a net up very
close to the tee box.
Policy and Grievance:
Elliott Margolis and Gary Lambert will be looking at and developing policies. Next
month they will present a draft of the Wait List Policy. Also included in these policies
will be a policy for the approval of expenditures of the Management Company.
Marianne Doane suggested looking into opening the Wait List. Gary Lambert said the
he will get a copy of a wait list policy from a golf course in New Bedford to use as a
guide.
New Business:
Mike Pierce wanted to know the policy is on rain checks. He was unaware of a
published rain check policy. Mr. Pierce wanted to know if this includes carts as well as
green fees. Mr. Ekstrom said that he would look into this matter. Mr. Kenney said that
it would be discussed at the next meeting.
Lou Bennett had expressed some customer service complaints from the Beverly
Chamber of Commerce and Bishop Fenwick outings, and he was asked to submit a
written description of the issues.
Mr. Kenney stated that the bridge on the first tee is in dire need of repair. Joe
Ekstrom had a quote of $12,000, but it could be less than that. Marty Lawler will talk to
Mr. Dunn to determine how much money is in the reserve fund. Mr. Ekstrom was asked
to look for bids under $10,000.
Beverly Golf & Tennis Commission
Minutes of June 2004 Meeting
Page :3
Adjournment:
Marty Lawler made a motion to adjourn the meeting at 8:50 pm. Marianne Doane
seconded with all in favor. The next Commission meeting is scheduled for Wednesday,
July 14, 2004 at 7:00 pm at the Beverly Golf & Tennis Club.
Ida Beaver
Recording Secretary