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2003-05-14BEVERLY GOLF & TENNIS COMMISSION 134 McKay Sixeet BEVERLY, MASSACHUSETI'S 01915 Commission Members John D. Kenney, Chairman Michael P. Pierce, Vice Chairman Marianne M. Doane Ellen R. Duff Kevin F. Hob'm Donald E. Jones Martin S. Lawler, Ill Elliott C. Margolis Lawrence Nelson Ida Beaver, Recording Secretary May 23, 2003 Minutes of Monthly Meeting May 14, 2003 Present: John Kenney, Chairman; Mike Pierce, Vice-Chair; Kevin Hobin, Martin Lawler; Elliott Margolis, Marianne Doane, Don Jones Absent: Lawrence Nelson, Eileen Duff Guests: Don Lyons, Peter Harrison, and Peter Iovanni Call to Order: Mr. Kenney called the meeting to order at 7:04 pm. Ida Beaver was not able to attend the meeting, so Mr. Margolis agreed to record the minutes. Mr. Margolis made a motion to accept the minutes of the April 9, 2003 monthly meeting; seconded by Ms. Doane. Mr. Lawler amended the motion to correct the minutes regarding the locker issue. The minutes shall be corrected to read: "Mr. Kenney voted to break the tie and then Mr. Lawler moved to reconsider which failed." Mr. Margolis added that the minutes did not reflect the call for a special meeting the next week to deal with the rates. Mr. Pierce questioned comments attributed to ADA director Art Daignault on the elevator issue and questioned the driving range issues. He said the "City may have blessed the range but he feels it may not be OK. Also the minutes need to be amended to eliminate the contents of the Solicitors letter. It should say the Commission took note of the letter from Assistant Solicitor Monroe and is questioning it. The minutes were unanimously accepted as amended. It was decided to defer to the next meeting the acceptance of the minutes to the special meeting. Management Contract: The greens fees and can fees for the 2003 golf season were adopted by the City Council and approved by the Mayor on May 7, 2003. Beverly Golf & Tennis Commission Minutes of the April 2003 Monthly Meeting Page 2 of 2 The Commission visited the practice range. It was staked out to look at the layout for possible netting. Johnson Golf will supply short distance balls. The Commission discussed a meeting with the neighbors to inform them of the potential plans to install netting. The Commission agreed to wait until more details are available on this project. Mr. Pierce asked Peter Iovanni to inform members to obey the rule prohibiting the use of woods or possibly be assessed for the cost of the fence surrounding the range. The Commission discussed the rate increase that Johnson Golf will pay to the City for this season. The preliminary calculation based upon Mr. Lyons' permit holder list was $64,410. Mr. Kenney will send a notice to Johnson Golf to remind them of the payment due. Mr. Lawler presented the Finance report. Mr. Hobin made a motion to accept the Finance report; seconded by Mr. Don Jones; and unanimously approved. Mr. Lawler made a motion to approve the expenditure of up to $6,000 for patio furniture to be purchased for the new veranda. Ms. Doane seconded the motion, and it was approved unanimously. Facilities: Mr. Harrison noted that the lockers were ordered on 5/13/03, would be delivered in 11 weeks. No carpet will be installed until the lockers are in, but the locker room will be open on a temporary basis in 2 weeks. The entrance areas to the locker room will be finished with quan'y tile instead of carpet. The veranda railings will be installed soon. The sprinklers and lights are installed in the locker room, and painting will be completed next week. The final seal coat will be applied on the veranda this week. There have been cost overruns because of leaks in the stone foundation, which will now be water sealed as well. Mr. Lawler made a motion to adjourn at 7:56; which was seconded by Mr. Jones, and approved unanimously. Respectfully Submitted, Ida Beaver Recording Secretary