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2003-04-09BEVERLY GOLF & TENNIS COMMISSION 134 McKay Street BEVERLY, MASSACHUSETFS 01915 Commission Members John D. Kenney Chairman Michael P. Piece, Vice Chaimum Marianne M. Doane Elizabeth R. Duff Kevin F. Hobin Donald E. Jones Martin J. Lawler, III Elliott C. Margolis Lawrence Nelson Ida Beaver, Recording Secretary April 18, 2003 Minutes of Monthly Meeting April 9, 2003 Present:John Kenney, Chairman; Kevin Hobin; Martin Lawler; Lawrence Nelson; Michael Pierce, Vice Chairman; Elliott Margolis; and Donald Jones Absent: Marianne Doane and Eileen Duff Guests: Don Lyons (Club Golf Pro); Peter Harrison (Par for the Course); Peter Iovanni (President of the Men's Association); and Art Daignault (ADA Coordinator) Call to Order: Mr. Kenney called the meeting to order at 7:00 pm. A motion was made by Elliot Margolis to accept the minutes of the previous meeting of March 12, 2003. Marty Lawler seconded the motion, and it was approved with all in favor. Management Contract: Mr. Kenney announced that the management contract payments would start in March. The Commission then reviewed the greens fees and cart fees for 2003. It was noted that there was some inconsistencies in the rates, and that the Jr./Sr. weekday non-member rate for 9 holes was omitted. Mike Pierce made a motion, not to accept the rates at this time and to discuss it further with Doug Johnson. Don Jones seconded the motion. Mr. Kenney said that the discussion would be tabled for now and that a Special meeting would be held on April 17th. All members are asked to attend this meeting. Facilities: Mr. Lawler handed out the Monthly Income and Expense Repons for March 2003. One report showed what the City has paid year to date. The other report showed payments that have been authorized beyond what the City has paid. He noted an amount of $5,914 to Goldberg for moving some plumbing. A motion to accept the reports was made by Elliot Margolis, which was seconded by Kevin Hobin and passed unanimously. Next, Mr. Harrisson stated that the quote for the new men's lockers was $23,715 for 100 full size and 50 half size metal lockers. Wood lockers would be $44,300. A motion was made by Marty Lawler to ask Ray Bouchard, the Building Commissioner, to include the cost along with the replacement of the carpet in the veranda project. This motion was seconded by Larry Nelson and passed unanimously. Next a vote was taken whether to Beverly Golf & Tennis Commlttion Minutes of thc Monthly lVleeting Page 2 of 4 approve the wooden or the metal lockers. The result was 3 in favor of wooden lockers and 3 in favor of metal lockers. Mr. Kenney suggested that the vote be tabled because the other two absent members should have an opportunity to vote. However, Marty Lawler moved to reconsider, because of time restraints and that there would be a quorum with Mr. Kenney's tie breaking vote. All agreed. Mr. Kenney voted for the metal lockers. He said he would ask Ray Bouchard to include metal lockers in the change order. In regard to the ADA compliance, Mr. Art Daignault handed out the results of the recent site surveys. He stated that the ramp does not meet State access regulations, and that it should be removed and rebuilt. He said that the hardware on the door to the 19th Hole must be changed to have a shape that is easy to operate with one hand. He also stated that an elevator must be installed in the men's locker room to the second floor. A motion was made by Marty Lawler to forward these changes to Ray Bouchard to take action on these recommendations. Kevin Hobin seconded this motion with all in favor. The next order of business was the matter of the Practice range. According to the letter of response to the Commission from the City Solicitor's Office it was concluded that the choice between a shag field and a paid public driving range is a choice to be made exclusively by Johnson Golf and that Johnson Golf has the exclusive right to set the rates for such facility without approval of either the Commission or the City of Beverly. The response to the specific questions were as follows: Does this require approval of the City Council? No. Do the abutters need to be notified? No. Does it require a public hearing? No. However, Mike Pierce felt that any alterations would need the Commission's approval. Elliot Margolis suggested that the Shag field could be shortened to allow for a chipping field onto a green. This would then leave room to extend the parking lot. Don Lyons said that the Main parking lot needed to be done first. Marty Lawler wanted to know whether or not Doug Johann was looking into-getting nets. A motion was made by Marty Lawler to ask Doug Johnson for a proposal to convert the shag field to a practice range to include a parking area and netting. The motion was seconded by Mike Pierce and passed unanimously. The Commission also agreed to ask the Building Commissioner to include in the veranda project repairs to the parking lot for the damages caused by the heavy construction equipment along with cleaning the clogged storm drains. Policy and Grievance: Mr. Kenney nnnounced that two more requests' for leaves of absence were received by: Joseph Giunta and Francis Bates Kevin Hobin made a motion to accept these leaves, and Elliot Margolis seconded the motion that was unanimously passed. Beverly Golf & Tennis Commission Minutes of the Monthly meeting Page 3 of 4 Adjournment: Elliot Margolis made a motion to adjourn the meeting at 8:40 p.m. Mike Pierce seconded the motion with all in favor. The next regular Commission meeting is scheduled for Wednesday, May 14, 2003, at 7:00 p.m. at the Beverly Golf & Tennis Club. Respectfully Submitted, Ida Beaver Recording Secretary