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2003-08-13Commission Members John D. Kenney, Chairnum Michael P. Pierce, Vice Chairman Marianne M. Done Eileen R. Duff Kevin F. Hobin Donald E. Jones Martin J.. Lawler, III Elliott C. Margolis Ida Beaver, Recording Secretary BEVERLY GOLF & TENNIS COMMISSION 134 McKay Street BEVERLY, MASSACHUSETTS 01915 August 28, 2003 Minutes of Monthly Meeting August 13, 2003 Present: John Kenney, Chairman; Kevin Hobin; Martin Lawler; Marianne Doane; Michael Pierce; Elliott Margolis; Eileen Duff; and Donald Jones Guests: Peter Iovanni (President of the Men's Association); Peter Fontaine (Business Manager for Johnson Golf Management). Call to Order: Mr. Kenney called the meeting to order at 7:05 pm. A motion was made by Marty Lawler to accept the minutes of the meeting of July 9, 2003. Elliott Margolis seconded the motion, and it was approved with all in favor. Management Contract: On August 6, 2003 the USGA visited the course to inspect the conditions. Marianne Doane, Elliot Margolis and Mike Pierce attended the tour and gave a report to the Commission. They described how tools were used to dig deep into a section of the greens to show how far down the sand was. Also, several trees and shrubs need to be removed to allow for sunshine on the greens and tees. They also found some areas to be moldy due to the moisture and humidity of this wet spring weather. It was also suggested that tree roots on the 16th hole are causing the grass not to grow on the green and they should be cut. The USGA report will be sent out in September and it will list their findings. John Kenney asked Peter Fontaine to have Johnson Golf prioritize the work to be done and identify those items that Johnson Golf will complete as well as any that will require a capital investment by the City. Eileen Duff suggested that since the course is owned by the city, that maybe the Public Works Department would remove the trees. Kevin Hobin said that he would check with City Hall regarding tree removal. Mr. Kenney said that he would send Doug Johnson a letter asking for a summary of what work has been completed from the suggestions in the 2002 USGA report. .. Beverly Golf & Tennis Commission Minutes of the Jury 2003 Monthly Page 2 of 2 Facilities: Next, Mr. Kenney talked about the e-mall that he had received from Tom Durkin stating that the veranda project was going to cost $20,000 more than originally expected. This amount will be encumbered on the 2003 budget. Marianne Doane wanted to know what the overages are.and who approves the payment of the overages. John Kermey agreed to invite Ray Bouchard to a future meeting for an update. Mr. Lawler stated that Mr. Durkin told him that when the project was finished he would come before the Commission with a report on the final financial outcome. Mr. Kenney received word from Ray Bouchard that the manufacturer of the lockers had been flooded, and the locker delivery was now indefinite. Many Lawler then presented the Monthly Income and Expense Reports. He noted that the total bills that were authorized for July were for about $4,400. There is an operating budget of about $80,000. He also brought up the matter of the leak in the pool, and he wasn't sure who was responsible for paying for the repairs. After a lengthy discussion the Commission determined that the pool was used as a City resource, managed by the Recreation Department. John Kenney asked Kevin Hobin, as Parks & Recreation Commission representative, to obtain an estimate for the repairs is needed so that the Commission can vote on it. In order to meet handicap accessibility, Eileen Duff suggested that a whole new pool might need to be installed with a chair lift. Kevin Hobin offered to get an estimate for the next meeting. A motion to accept the Monthly Income and Expense reports was made by Kevin Hobin, which was seconded by Marianne Doane and passed unanimously. Policy and Grievance: John Kenney said that the Commission had never received the final Leave of Absence list for 2003, and that he would make a note to ask Don Lyons for it. Old Business: Mr. Hobin asked about the status of the patio furniture, since the Commission authorized $1,500 for the purchase of tables, chairs and umbrellas. He said that he would talk to Peter Harrison who had offered to purchase the furniture, but had not done so. New Business: Mr. Kenney passed out a copy of the lawsuit brought by Friel Golf Management against the City of Beverly and Beverly Golf and Tennis Commission. He said that he would call Peter Gilmore and ask him to either come to a Commission meeting or provide a report on what to expect. Marianne Doane said that several people have asked her about the waiting list and wanting to get on it. She told them that it was closed for now. John said that the list was at 345 people. Marianne thought it would be a nice option to open it and made a motion that was seconded by Eileen Duff. After some discussion on this, Marianne suggested that in the interest of time that this motion should be tabled for now and discussed at Beverly Golf & Tennis Commission Minutes of the July 2003 Monthly Meeting Page 3 of 3 another meeting. Kevin Hobin seconded this motion to table, which passed with all in favor. John Kenney handed out a report from Johnson Golf Management. It mentioned the success of the Junior Golf tournament and that it is expected to grow every year. Also stated in thc report was an estimate of $29,500 for the Commission to consider paying for a snack bar-restroom. Mr. Kenney said that the Commission had approved $10,000 from the 2002 budget for a restroom only, but since it was the end of the golf season this could be put off for now. John Kenney mentioned that the tennis members were very pleased with the conditions of the tennis courts, but members can't play on a Saturday morning due to the increase in tournaments leaving fewer available courts. Marianne offered to speak to Mike Mercier about possibly leaving a couple of courts open during the tournaments or giving the members notice as to when the courts would be free. Eileen Duff had spoken with Art Daignault of the ADA who told her that one more handicap spot is required in the parking lot, and the signs must be permanently installed. John said that Mike Collins of the D.P.W. should be contacted. Eileen said that she would take care of this. She said that she would also ask Mr. Daignault about the requirements for a ramp leading into the restroom in the pool house. Adjournment: Mike Pierce made a motion to adjourn the meeting at 8:28 p.m. Marly Lawler seconded the motion with all in favor. The next regular Commission meeting is scheduled for Wednesday, September 10, 2003, at 7:00 p.m. at the Beverly Golf & Tennis Club. Ida Beaver Recording Secretary