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2003-03-03BEVERLY GOLF & TENNIS COMMISSION 134 McKay Street BEVERLY, MASSACHUSETTS 01915 Commission Members John D. Kenney, Chairman Michael P. Pierce, Vice Chairman Marianne M. Doane Eileen R. Duff Kevin F. Hobin Donald E. Jones Martin J. Lawler, III Elliott C. Margolis Lawrence Nelson Minutes of Monthly Meeting March 12, 2003 March 28, 2003 Present: John Kenney, Chairman; Marianne Doane; Kevin Hobin; Martin Lawler; Lawrence Nelson, Eileen Duff, Michael Pierce, Vice Chairman; and Elliott Margolis. Absent: Donald Jones Guests: Don Lyons (Club Golf Pro); Peter Harrison (Par for the Course) and Peter Iovann/(President of the Men's ,association) Call to Order: Mr. Kenney called the meeting to order at 7:00 pm It was noted that the minutes of the February meeting needed to be amended to show that Michael Pierce was elected as Vice Chairman of the Commission. The date of the meeting should also be amended to read February 13, 2003 instead of February 6, 2003. A motion was made by Lawrence, Nelson to accept the minutes with the amendments. Marianne Doane seconded the motion, and it was approved with all in favor. Facilities: Mr. Lawler handed out the Monthly Income and Expense reports for February 2003. A motion to accept the reports was made by Marianne Doane, which was seconded by Kev/u Hobin and passed unanimously. Mr. Peter Harrison addressed the Commission in regard to the status of the men's locker room. He stated that the lockers had been removed, and he passed around a diagram of a suggested placement for the new lockers. Mr. Lawler will ask Tom Durkin how to buy lockers and about the bid process. Mr. Harrison also stated that the main steam pipe leaks about 40 gallons a day, and that the asbestos tiles on the floor needed to be removed. The Commission agreed to delay the repair of the steam pipe since the heating season is nearly over, and the comprehensive upgrade to the heating system may eliminate the need for the defective section of plumbing. Mr. Harrison also said that it had been approved that the railing around the clubhouse will be uniformly built. The pouring of the concrete floor will be done by May. Mr. Pierce handed out copies of the Gale and GVW contracts for Commission members to read and discuss at the next meeting. Beverly Golf & Tennis Commission Minutes of thc Momhly Meeting Page 2 of 2 Mr. Pierce had questions about the City Solicitor's reply to Mr. Jones' letter regarding the practice range. Mr. Pierce will set a copy of the letter to the solicitor from Mr. Jones. The Practice Range and the response from the Solicitor's office will be discussed at the next Commission meeting. Mr. Kenney said that the ADA (Americans with Disabilities Act) would conduct a site survey of on March 17th and that Eileen Duff and Kevin Hobin agreed to attend the survey and report back at the next meeting. Policy and Grievance: Mr. Kenney stated that no more requests for leaves of absence have been received since the last meeting. There are still about 300 names on the wait list. Don Lyons said that the new public fees would be published soon. Old Business: Kevin Hobin stated that there have been 23 applicants for the 4 slots of the charity golf outings. The Mayor's office will select who will get the slots and the Commission will be notified. New Business: A copy of the City Ordlnsnces that governs the Beverly Golf & Tennis club Commission was handed out, and Mr. Kenney asked everyone to read and review it for accuracy. One change was suggested to change the word "his" to "his or her." Mr. Kenney agreed to send a letter to Mr. Guanci. Adjournment: Eileen Duffmade a motion to adjourn the meetlng at 7:55 p.m. Mike Pierce seconded the motion with all in favor. The next regular Commission meeting is scheduled for Wednesday, April 9, 2003, at 7:00 p.m. at the Beverly Golf & Tennis Club. Respectfully Submitted,. Ida Beaver Recording Secretary