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2003-11-12Commission Members John D. Kenney, Chairman Michael P. Pierce, Vice Chairman Marianne M. Donne Eileen R. Duff Kevin F. Hobin Donald E. Jones Martin J. Lawler, III Elliott C. Margolis Ida Beaver, Recording Secretary BEVERLY GOLF & TENNIS COMMISSION 134 McKay Street BEVERLY, MASSACHUSETT'S 01915 November 23, 2003 Minutes of Monthly Meeting November 12, 2003 Present: John Kenney, Chairman; Michael Pierce, Vice Chairman; Marianne Donne; Kevin Hobin; Eileen Duff; Donald Jones; Martin Lawler; and Elliott Margolis Guests: Peter Iovanni (President of the Men's Association); Peter Harrison (Par for the Course); Bob Munroe (City Solicitor's Office); and several permit holders from the Women's 18 Hole Division as well as the Men's Association. Call to Order: Mr. Kenney called the meeting to order at 7:00 pm. He thanked the permit holders for attending the meeting and told them that the Commission members value their input. He also introduced Bob Munroe the Assistant City Solicitor. Next, Mr. Kenney congratulated Councilor-Elect. Kevin Hobin on winning the election for Ward Council, and announced that Mr. Hobin will be resigning the Commission. Executive Session: Mr. Pierce made a motion for the Commission to go into executive session to discuss the pending Friel litigation with Assistant City Solicitor Bob Munroe. Ms. Donne seconded the motion, and Mr. Kenney took a roll call vote that was unanimous. Mr. Kenney told the guests that the regular meeting would resume upon the return of the Commission members from the executive session. Management Contract: Mr. Kenney handed out a letter from the Board Members of the Women's 18 Hole Division, which he read aloud. The letter expressed their disappointment with the way their Closing Day Tournament was handled. They were assured an 8:30 a.m. shotgun start one month before the tournament. However, five days before the tournament they were denied the 8:30 shotgun time to allow for the men permit holders and their guests to start first. The women felt that they were treated unfairly and demanded that something be done to prevent this from happening again. Mr. Margolis commented that the Commission could not really respond to this letter until Don Lyons has a chance to explain his side of the issue. Beverly Golf & Tennis Commission Minutes of the July 2003 Monthly Meeting Page 2 of 2 Next Mr. Kenney read a letter from the women members stating that they felt discriminated against, because every weekend they are forced to stand on the tee while the male members and their guests are allowed to start ahead of them. Ms. Doane made a motion to change the guest policy to read if you have three guests you will go to the end of the rotation. Mr. Hobin seconded the motion. Mr. Lawler said that he didn't think that the Commission had the authority to change the policy. A vote was taken which resulted in four opposed. Therefore, the motion was not carried. Mr. Margolis made a motion to refer the matter to the Policy and Grievance committee for discussion. This motion was seconded by Mr. Pierce. Mr. Lawler asked that the motion be amended to refer the matter to the Policy and Grievance committee for the purpose of putting together a proposal for a change in the policy. A vote was taken and the motion passed with one opposition. Next Mr. Kenney announced that he brought the recommended Rates for 2004 to the City Council and it went before the Finance and Property subcommittee which voted 3-0 to take the rates to the full City Council which meets on Monday, November 17th and vote on them. The City Council recommended that Commission start negotiations earlier next year so they could have some input. Facilities: The Monthly Income and Expense Reports were handed out along with a veranda report. Mr. Lawler suggested that Tom Durkin should be invited to attend the Sanuary Commission meeting to discuss what the financial obligations are for the bond to finance the bond and the debt service. Mr. Lawler reported that there was a balance of approximately $60,000 left in the Commission's account for the rest of the year. Peter Harrison stated that the leak downstairs has gotten worse and they were going through 55 gallons of hot water a day causing much damage. Kevin Hobin made a motion to authorize Peter Harrison to spend up to $5,000 to repair the plumbing leak. Marianne Doane seconded the motion. Elliott Margolis requested that the motion be amended to state that if the quote was for more than $5,000 the Chairman would call a special meeting. The amended motion passed unanimously. A motion was then made by Mr. Margolis to accept the Monthly Income and Expense Reports. Eileen Duff seconded the motion with all in favor. Policy and Grievance: Three permit holders have requested a leave of absence as follows: Leonard Gauthier, Michael Zmijewski and C. Howard Murphy. A motion to approve the leaves of absences was made by Kevin Hobin. Marianne Doane seconded the motion. The motion passed with two abstentions. Old Business: Mike Pierce asked about the status of the On-site Insight capital planning service. John Kenney said that he sent them a copy of the Gale Report, and he will follow up with them. Beverly Golf & Tennis Commission Minutes of the July 2003 Monthly Meeting Page 3 of 3 New Business: Mr. Kenney read a letter from Cambridge Rindge and Latin Public School thanking Johnson Golf for the support of their team. Next, a letter from the Board of Health regarding the repairs needed to open the pool was discussed. Kevin Hobin said that he thought that the Recreation Department would run the pool next year if the repairs were made. Elliott Margolis made a motion to close the pool. There was no second to motion. Marty Lawler made a motion to find out what it is going to cost to either replace or repair the pool and to make it ADA compliant. Elliott Margolis seconded the motion, which passed unanimously. A motion was made by Marty Lawler to accept the previous monthly minutes. This motion was seconded by Eileen Duff, and it was approved with all in favor. Mr. Margolis requested that the minutes be sent out in a more timely fashion preferably shortly after the meeting. Mr. Kenney made an announcement that the December meeting would be our holiday dinner meeting, and that spouses and significant others are invited. The costs for these guests would be approximately $25 each. Mr. Kenney then handed out a survey of local rates. He suggested that we use this format in the future to identify how Beverly Golf and Tennis compares with other golf courses in the area. Adjournment: Mr. Lawler made a motion to adjourn the meeting at 9:15 p.m. Mr. Jones seconded the motion with all in favor. The next Commission meeting is scheduled for Tuesday, December 9, 2003, at 6:00 p.m. at the Beverly Golf & Tennis Club. Ida Beaver Recording Secretary