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2003-02-06 BEVERLY GOLF & TENNIS COMMISSION 134 McKay Street BEVERLY, MASSACHUSETTS 01915 Commission Members John D. Kenney, Chairman Michael P. Pierce, Vice Chairman Marianne M. Doane Kevin F. Hobin Donald E. Jones Martin J. Lawler, III Elliott C. Margolis March 6, 2003 Lawrence Nelson Ida Beaver, Recording Secretary Minutes of Monthly Meeting February 6, 2003 Present: John Kenney, Chairman; Marianne Doane; Kevin Hobin; Martin Lawler; Donald Jones, Lawrence Nelson, Eileen Duff, Michael Pierce, and Elliott Margolis Guests: Bill Coughlin, (City Councilor); Ray Bouchard, (Building Commission Chairman), Don Lyons, (Johnson Golf Management), Art Daignault, (ADA Coordinator) Call to Order: Mr. Kenney called the meeting to order at 7:00 pm. A motion was made by Marty th Lawler to accept the minutes of the previous meeting of January 14. Kevin Hobin seconded the motion, and it was approved with all in favor. At this time, Mr. Kenney introduced and welcomed Eileen Duff as the newest member of the Golf Commission. Facilities: Mr. Lawler handed out the Monthly Income and Expense Reports for January 2003. A motion to accept the reports was made Elliott Margolis, which was seconded by Mike Pierce and passed unanimously. Mr. Bouchard addressed the Commission in regard to the status of the veranda repairs. He stated that the contractor started the project in January, which was later than first expected. He said that the process of submittals for materials always needs to be reviewed and approved by Gale Associates. A structural engineer has been hired to work on the plans for shoring up the veranda. The issue of the removal of the lockers in the men’s locker room is up in the air. It was originally thought that Johnson Golf Management was going to have them removed and obtain a quote for the cost of replacing them with wooden lockers. Mr. Bouchard stated that any redesign has to be approved by Gale Associates and the Gale consulting engineer. Mr. Pierce had several questions about what was included in the Gale and GVW contracts. Mr. Kenney asked him to obtain a copy of all contracts related to the project and keep a file for the Commission. Mr. Kenney asked if a French door could be th installed in the 19 Hole. Mr. Bouchard suggested that the Commission send him a letter and include a sketch. He also, suggested that this might need the approval of the Historical Society. Mr. Bouchard stated that a complete schedule of completion for the entire project was forthcoming and he would send a copy to Mr. Kenney. Beverly Golf & Tennis Commission Minutes of the Monthly Meeting Page 2 of 3 Mr. Kenney introduced and welcomed Mr. Art Daignault, Coordinator of the office of the ADA (Americans with Disabilities Act). Mr. Daignault said that it was his responsibility to make site visits and ensure accessibility to all city-owned buildings, programs, and services for people with disabilities. Every person with a disability has a civil right to attend any public meeting/hearing that is held. Under Title II of the ADA, the building, where the meeting/hearing is held, must be accessible. He/she also has the right to request a reasonable accommodation for the meeting. The City of Beverly is responsible for any cost incurred for the reasonable accommodation, not the person with the disability. At this time the only access to the second floor of the clubhouse is the stairs. Until an elevator is installed a temporary device such as a wheelchair platform lift should be installed. He said that the Commission needed to come up with a cost and an estimated date of when it would be done. Eileen Duff suggested that because this is an historical building that it would be grandfathered in. She was asked to look further into this. Mr. Kenney asked the Facilities subcommittee to work with Mr. Daignault to complete an accessibility survey. Election and Appointments: Mr. Kenney asked to receive nominations for Chairman of the Commission. Marty Lawler nominated John Kenney as Chairman, and was seconded by Kevin Hobin. Mr. Kenney was elected unanimously. Mr. Kenney informed the Commission that the Sub- Committee members needed to be appointed for 2003. They are as follows: Management Contract Mr. Pierce, Ms. Doane, Mr. Jones Policy and Grievance Mr. Hobin, Mr. Margolis, Mr. Kenney Facilities Mr. Lawler, Ms. Duff, Mr. Nelson Policy and Grievance: An updated Leave of Absence list was distributed. Mr. Kenney noted that nine more requests have been received since the last meeting. They are as follows: Malcom Connor, Jim Tournas, Mark Newhall, Warren Hayward, Roger Pawlyk, Fred Davidson, Bill Waters, Judy Connors, and Mark Goldberg. Eileen Duff made a motion to grant leaves of absences to these nine members. Marianne Doane seconded the motion with all in favor. Letters will be sent to these people letting them know that their requests were received and their leaves were approved. Old Business: Mr. Kenney reported that the cost the Holiday dinner was $25 per spouse. He stated that he would personally reimburse Par for the Course for everyone and he asked the commission members to pay him for their spouses’ dinners. Beverly Golf & Tennis Commission Minutes of the Monthly Meeting Page 3 of 3 New Business: Mr. Coughlin stated that the Mayor had not yet awarded the four charity outings. He suggested that they should each be held on separate dates so that people can participate in more than one if they choose. Johnson Management reported that the fees for tennis and pool memberships would be published soon. Ms. Doane made a suggestion to remove the Pepsi banner that faces McKay Street since the tennis season is over and the banner detracts from the appearance of the entrance. Adjournment: Mr. Pierce made a motion to adjourn the meeting at 8:29 p.m. Mr. Nelson seconded the motion with all in favor. The next regular Commission meeting is scheduled for Wednesday, March 12,20037:00 p.m , at . at the Beverly Golf & Tennis Club. Respectfully Submitted, Ida Beaver Recording Secretary