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2003-01-14 BEVERLY GOLF & TENNIS COMMISSION 134 McKay Street BEVERLY, MASSACHUSETTS 01915 Commission Members John D. Kenney, Chairman Michael P. Pierce, Vice Chairman Marianne M. Doane Kevin F. Hobin Donald E. Jones Martin J. Lawler, III Elliott C. Margolis February 2, 2003 Lawrence Nelson Ida Beaver, Recording Secretary Minutes of Monthly Meeting January 14, 2003 Present: John Kenney, Chairman; Marianne Doane; Kevin Hobin; Martin Lawler; Donald Jones and Lawrence Nelson Absent: Michael Pierce, Vice-Chairman; Elliott Margolis Guests: Bill Coughlin, (City Counselor); Joe Geaney; Rick Rennick Call to Order: Mr. Kenney called the meeting to order at 7:00 pm. A motion was made by Don th Jones to accept the minutes of the previous meeting of December 10. Marty Lawler seconded the motion, and it was approved with all in favor. Facilities: Mr. Lawler handed out the Monthly Income and Expense Reports for December. It was noted that at the October monthly meeting the Commission authorized payment of $4,281 to Salem Overhead Door for the replacement of windows and a door. A motion to accept the reports was made by Kevin Hobin, which was seconded by Larry Nelson and passed unanimously. In regard to the veranda repairs, Mr. Kenney stated that a $715,000 bond was approved at a public hearing of the City Council. Mr. Johnson suggested that the men’s locker room should be upgraded at the same time as the veranda repairs are done. He th also recommended the installation of a French door and new carpeting in the 19 Hole. A motion was made by Mr. Lawler to send a letter to Ray Bouchard requesting that he continue with the comprehensive renovation project. Mr. Jones seconded the motion, and it was approved with all in favor. The key priorities include: ADA-compliant elevator access to the second floor of the clubhouse, replacement of the maintenance building, and a complete replacement of the clubhouse HVAC, plumbing and electrical systems. Mr. Jones made a motion to recommend to consider a conversion of the Shag Field to a Practice Range. Mr. Nelson seconded this motion. After some discussion, it was suggested that Mr. Jones send a letter to Peter Gilmore asking about the legalities of converting the Shag field. It was also stated that a business proposal would be needed from Mr. Johnson. It was felt that this might be a more involved undertaking at this time. Therefore, a motion to table the Shag field conversion was made by Mr. Lawler and seconded by Mr. Hobin and passed unanimously. Beverly Golf & Tennis Commission Minutes of the Monthly Meeting Page 2 of 2 Management Contract: Mr. Kenney reported that the Beverly City Council approved the permit rate increases for 2003. Since the permit holders were notified of the increase before the City Council approved it, Mr. Kenney stated that the rate approval for next year be completed a month earlier, preferably no later than October 2003. Policy and Grievance: The updated Leave of Absence list is also attached to these minutes. Mr. Kenney noted that in addition to the 29 requests for leaves of absence, another six more requests have been made, making a total of 35 openings, which will be filled by taking the names of the people on the Wait List who are next in line. The six members who asked for leaves are as follows: Daniel Atkinson, Dennis Chese, Nick Bruzzese, Bob McNulty, Guido Loporto, and Robert Struzziero. Mr. Nelson made a motion to grant Leaves of absences to all 35 members who made their requests. Marianne Doane seconded the motion with all in favor. Mr. Kenney will send a letter to these people letting them know that their requests were received and their leaves were accepted. Old Business: Mr. Kenney reported that the cost the Holiday dinner was $25 per spouse. He stated that he would personally reimburse Par for the Course for everyone and he asked the commission members to pay him for their spouses’ dinners. New Business: A request was made by some of the golf members to Mr. Johnson to consider th changing the billing date for payment of the annual dues from January 15 to February. Mr. Johnson said that he would not move the date up, and that in fact, most all golf clubs expect their memberships dues to be paid in full on the first of January. Mr. Kenney announced the Ms. Eileen Duff of the Conservation Commission would be joining the Golf & Tennis Commission starting with next month’s meeting. Adjournment: Mr. Hobin made a motion to adjourn the meeting at 8:15 p.m. Mr. Lawler seconded the motion with all in favor. The next regular Commission meeting is Thursday, February 13,20037:00 p.m scheduled for , at . at the Beverly Golf & Tennis Club. Respectfully Submitted, Ida Beaver Recording Secretary