2002-08-14BEVERLY GOLF & TENNIS COMMISSION
134 McKay Street
BEVERLY, MASSACHUSETTS 01915
Commission Members
Jotm D. Kenney, Chairman
Michael P. Pierce, Vice Chairman
Marianne M. Doane
Kevin F. Hobin
Donald E. Jones
Martin J. Lawler, III
Elliott C. Margolis
Lawrence Nelson
Ida Beaver, Recording Secretary
August 31, 2002
Minutes of Monthly Meeting
August 14, 2002
Present: John Kenney, Chairman; Michael Pierce, Vice-Chairman; Marianne Doane,
Kevin Hobin; Elliott Margolis; Doanld Jones; Martin Lawler; and Lawrence Nelson.
Absent: David Lang
Guests: Doug Johnson (Johnson Golf Management); Ray Batistelli, and Guido Liporto.
Call to Order:
Mr. Kenney called the meeting to order at 7:30 pm. At this time he invited all to
proceed to the shag field for an inspection tour. There the Commission members could
view the boundaries and where the neighboring properties could be affected. It was
observed that the new signs had not been installed. Once the members were back
inside, a motion was made by Elliott Margolis to accept the minutes of the previous
meeting. Michael Pierce seconded the motion, and it was approved with all in favor.
Next, Mr. Kenney introduced Ray Batistelli who spoke about the upcoming "Citizen's
Day" golf day which usually takes place on the 1st Sunday in October. This year it would
be October 6, 2002. He stated thgat this is the only day of the year that the citizens of
Beverly would be able to play at half price and that tee times would be given on a first
come first serve basis. Mr. Batistelli asked for some publicity to be given in the bulletin
and also a notice posted in the clubhouse.
Management Contract:
Although Mr. Johnmn agreed with the rate increases for 2002, he disagreed with
the fact that the City should benefit 100% from the rates charged to Over-80 Seniors and
Juniors. He felt that the City should get a certain percent of these rate increases and
Johnson should get the rest. He said that there would be no incentive for Johnson to
increase the memberships in these categories.
Facilities:
Mr. Lawler of the Facilities subcommittee handed out the monthly Income and
Expense Reports for August. He pointed out that the utility bills from the time between
Friel and Johnson management have been paid. Future utility bills are the responsibility
of Johnson Golf. However, he said that there is a need for major repairs on the air
Beverly Golf & Tennis Commission
Minutes of the Montldy Meeting
Page 2 of 3
conditioning. A suggestion was made to see what the cost would be for central air to be
incorporated in the Gale report. Mr. Kenney asked Mr. Lawler to call Ray Bouchard to
see what he has from Gale so far as to the veranda repairs. (See attached E-mail from
Marry Lawler to John Kenney). Mr. Kenney said that they were in the final stages of
bidding out and that contracts would be awarded on or about the 1st of October.
A motion was made by Kevin Hobin to accept the income and expense report,
which was seconded by Elliot Margolis and accepted unanimously.
Marianne Doane made a comment as to how nice the course looked, particularly
the flowers, and that Cliff the gardener should be commended on how nice a job he does.
Also, it was mentioned, and all agreed that Don Lyons, the golf pro, was doing a great
job!
Policy and Grievance:
The Commission discussed the subject of its members voting on issues that may
have a personal effect on them. Kevin Hobin reported that he spoke with the City
Solicitor, Peter Gilmore, and was told that if an issue has a personal effect on a
Commissioner, he or she should recuse him or herself, but there is no statute requiring
this, only good sense and fairness.
Old Business:
The status of the practice range was discussed. Mr. Johnson stated that he
definitely would have the new signs installed next week. He was reminded to place them
where golfers could see them and that they must state the penalties for abuse. Also, it was
suggested that maybe netting should be installed on the 13th hole.
Mr. Johnson has a list of old equipment that belongs to the City. He said that the
City could take what it wants. He has purchased newer equipment.
New Business:
Marianne Doane made a comment that the Boot Straps outing went well, and they
raised $11,000 for the food pantry. Also, a letter regarding the member guest tournament
will be. going out.
Larry NeLson stated that the Commission should get copies of the Membership list
and the Wait list. Mike Pierce said that in order to clean up the Wait list that post cards
should be sent out to the members. Also, that the Leave of Absence policy should be put
in next year's Rulebook.
Elliott Margolis said that meetings should continue to be held in this downstairs
room, and he made a motion to have name plates made up for each Commissioner. This
motion was seconded by Kevin Hobin and passed unanimously.
Beverly Golf & Tennis Commission
Minutes of the Monthly Meeting
Page 3 of 3
Adjournment:
Mr. Lawler made a motion to adjourn at 8:50 p.m., which was seconded by Mr.
Margolis with ail in favor. The next regular monthly meeting of the Commission is
scheduled for Tuesday, September 10, 2002, at 7:00 p.m downstairs at the Beverly Golf
& Tennis Club.
Respectfully submitted,
Ida Beaver
Recording Secretary
Ida Beaver
From: Kenney, John D [John. Kenney@usa.xerox.com]
Sent: Monday, August 19, 2002 9:18 AM
To: Donald Jones (E-mail); Elliott C. Margolis (E-mail); Ida Beaver (E-mall); Kevin Hobin (E-
mail); Larry Nelson (E-mail); Marianne Doane (E-mail); Martin J. Lawler (E-mail); Michael
Pierce (E-mail)
Subject: FW: VERANDA CONSTRUCTION
Commission,
Here is an update from Marty.
John
..... Original Message .....
From: MARTIN J. LAWLER, III [mailto:marvalaw@juno.com]
Sent: Thursday, August 15, 2002 11:59 AM
To: John. Kenney@usa.xerox.com
Subject: VERANDA CONSTRUCTION
Dear John,
I called Ray Bouchard about the status of the veranda project. He told
me that the process was on schedule per the schedule he gave you. The
design process was about complete and the next stage was advertising for
bids. About replacing the concrete deck with some other material, he
said that could not be done because the concrete deck was a structural
component of the building but that a better, more modern concrete pad
would be used in the reconstruction. Please include this e-mail in the
minutes of our next meeting as a response to your request of the
facilities committee to update the committee on the progress of the
veranda renovation.
Respectfully,
Martin Lawler