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2002-08-14BEVERLY GOLF & TENNIS COMMISSION 134 McKay Street BEVERLY, MASSACHUSETTS 01915 Commission Members Jotm D. Kenney, Chairman Michael P. Pierce, Vice Chairman Marianne M. Doane Kevin F. Hobin Donald E. Jones Martin J. Lawler, III Elliott C. Margolis Lawrence Nelson Ida Beaver, Recording Secretary August 31, 2002 Minutes of Monthly Meeting August 14, 2002 Present: John Kenney, Chairman; Michael Pierce, Vice-Chairman; Marianne Doane, Kevin Hobin; Elliott Margolis; Doanld Jones; Martin Lawler; and Lawrence Nelson. Absent: David Lang Guests: Doug Johnson (Johnson Golf Management); Ray Batistelli, and Guido Liporto. Call to Order: Mr. Kenney called the meeting to order at 7:30 pm. At this time he invited all to proceed to the shag field for an inspection tour. There the Commission members could view the boundaries and where the neighboring properties could be affected. It was observed that the new signs had not been installed. Once the members were back inside, a motion was made by Elliott Margolis to accept the minutes of the previous meeting. Michael Pierce seconded the motion, and it was approved with all in favor. Next, Mr. Kenney introduced Ray Batistelli who spoke about the upcoming "Citizen's Day" golf day which usually takes place on the 1st Sunday in October. This year it would be October 6, 2002. He stated thgat this is the only day of the year that the citizens of Beverly would be able to play at half price and that tee times would be given on a first come first serve basis. Mr. Batistelli asked for some publicity to be given in the bulletin and also a notice posted in the clubhouse. Management Contract: Although Mr. Johnmn agreed with the rate increases for 2002, he disagreed with the fact that the City should benefit 100% from the rates charged to Over-80 Seniors and Juniors. He felt that the City should get a certain percent of these rate increases and Johnson should get the rest. He said that there would be no incentive for Johnson to increase the memberships in these categories. Facilities: Mr. Lawler of the Facilities subcommittee handed out the monthly Income and Expense Reports for August. He pointed out that the utility bills from the time between Friel and Johnson management have been paid. Future utility bills are the responsibility of Johnson Golf. However, he said that there is a need for major repairs on the air Beverly Golf & Tennis Commission Minutes of the Montldy Meeting Page 2 of 3 conditioning. A suggestion was made to see what the cost would be for central air to be incorporated in the Gale report. Mr. Kenney asked Mr. Lawler to call Ray Bouchard to see what he has from Gale so far as to the veranda repairs. (See attached E-mail from Marry Lawler to John Kenney). Mr. Kenney said that they were in the final stages of bidding out and that contracts would be awarded on or about the 1st of October. A motion was made by Kevin Hobin to accept the income and expense report, which was seconded by Elliot Margolis and accepted unanimously. Marianne Doane made a comment as to how nice the course looked, particularly the flowers, and that Cliff the gardener should be commended on how nice a job he does. Also, it was mentioned, and all agreed that Don Lyons, the golf pro, was doing a great job! Policy and Grievance: The Commission discussed the subject of its members voting on issues that may have a personal effect on them. Kevin Hobin reported that he spoke with the City Solicitor, Peter Gilmore, and was told that if an issue has a personal effect on a Commissioner, he or she should recuse him or herself, but there is no statute requiring this, only good sense and fairness. Old Business: The status of the practice range was discussed. Mr. Johnson stated that he definitely would have the new signs installed next week. He was reminded to place them where golfers could see them and that they must state the penalties for abuse. Also, it was suggested that maybe netting should be installed on the 13th hole. Mr. Johnson has a list of old equipment that belongs to the City. He said that the City could take what it wants. He has purchased newer equipment. New Business: Marianne Doane made a comment that the Boot Straps outing went well, and they raised $11,000 for the food pantry. Also, a letter regarding the member guest tournament will be. going out. Larry NeLson stated that the Commission should get copies of the Membership list and the Wait list. Mike Pierce said that in order to clean up the Wait list that post cards should be sent out to the members. Also, that the Leave of Absence policy should be put in next year's Rulebook. Elliott Margolis said that meetings should continue to be held in this downstairs room, and he made a motion to have name plates made up for each Commissioner. This motion was seconded by Kevin Hobin and passed unanimously. Beverly Golf & Tennis Commission Minutes of the Monthly Meeting Page 3 of 3 Adjournment: Mr. Lawler made a motion to adjourn at 8:50 p.m., which was seconded by Mr. Margolis with ail in favor. The next regular monthly meeting of the Commission is scheduled for Tuesday, September 10, 2002, at 7:00 p.m downstairs at the Beverly Golf & Tennis Club. Respectfully submitted, Ida Beaver Recording Secretary Ida Beaver From: Kenney, John D [John. Kenney@usa.xerox.com] Sent: Monday, August 19, 2002 9:18 AM To: Donald Jones (E-mail); Elliott C. Margolis (E-mail); Ida Beaver (E-mall); Kevin Hobin (E- mail); Larry Nelson (E-mail); Marianne Doane (E-mail); Martin J. Lawler (E-mail); Michael Pierce (E-mail) Subject: FW: VERANDA CONSTRUCTION Commission, Here is an update from Marty. John ..... Original Message ..... From: MARTIN J. LAWLER, III [mailto:marvalaw@juno.com] Sent: Thursday, August 15, 2002 11:59 AM To: John. Kenney@usa.xerox.com Subject: VERANDA CONSTRUCTION Dear John, I called Ray Bouchard about the status of the veranda project. He told me that the process was on schedule per the schedule he gave you. The design process was about complete and the next stage was advertising for bids. About replacing the concrete deck with some other material, he said that could not be done because the concrete deck was a structural component of the building but that a better, more modern concrete pad would be used in the reconstruction. Please include this e-mail in the minutes of our next meeting as a response to your request of the facilities committee to update the committee on the progress of the veranda renovation. Respectfully, Martin Lawler