2002-10-09
BEVERLY GOLF & TENNIS COMMISSION
134 McKay Street
BEVERLY, MASSACHUSETTS 01915
Commission Members
John D. Kenney, Chairman
Michael P. Pierce, Vice Chairman
Marianne M. Doane
Kevin F. Hobin
Donald E. Jones
Martin J. Lawler, III
November 6,2002
Elliott C. Margolis
Lawrence Nelson
Ida Beaver, Recording Secretary
Minutes of Monthly Meeting
October 9, 2002
Present:
John Kenney, Chairman; Michael Pierce, Vice-Chairman; Marianne Doane,
Kevin Hobin; Elliott Margolis; Donald Jones
Absent
: Martin Lawler and Larry Nelson
Guests:
Doug Johnson (Johnson Golf Management); Peter Harrison (Par for the
Course); Bill Coughlin (City Councilor); and Guido Liporto.
Call to Order:
Mr. Kenney called the meeting to order at 7:35 pm. Michael Pierce made a
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motion to accept the minutes of the previous regular meeting of September 10. Kevin
Hobin seconded the motion, and it was approved with all in favor.
Management Contract:
Johnson Golf and the City have agreed that $4,113 was owed to the City of
Beverly for the 2002 rate increase, and Doug Johnson agreed to send a check to the city
solicitor’s office. Mr. Kenney reminded the Commission that each year’s proposed rate
increase must be voted upon and sent to the City Council. The rate increase for 2003 will
be acted on at the November meeting.
Facilities:
The monthly Income and Expense Reports for September were distributed on
behalf of Mr. Lawler, and a motion to accept the reports was made by Kevin Hobin,
which was seconded by Marianne Doane and passed unanimously.
In regard to the veranda repairs, Gale has put out an invitation to contractors to
submit sealed bids by November 6, 2002. Work shall commence on or after November
15, 2002, and all work must be completed by May 1, 2003. The City and Johnson Golf
Management need to arrange for the removal of lockers in the men’s locker room along
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with furniture and other furnishings. Also, the furniture and fixtures in the 19 Hole may
need to be moved due to the building shoring and construction beneath the first floor and
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at the veranda slab replacement. Peter Harrison wanted to know if the floor in the 19
Hole would be replaced. It was also suggested that the Commission ask Ray Bouchard
about replacing the door. Elliot Margolis suggested that the old lockers be given to the
YMCA, and that they could come and pick them up.
Beverly Golf and Tennis Commission
Minutes of October 2002 Meeting
Page 2 of 2
Policy and Grievance:
Mr. Kenney distributed a proposed Leave of Absence Request form to make the
process more consistent in the future. A motion was made by Kevin Hobin to accept the
form. Elliot Margolis seconded the motion, and it was approved unanimously.
It was noted that there were some members looking at not returning and just
playing with their friends. The guest policy states that members can bring up to three
guests per week. It was agreed that the members, not the Commission should police this.
New Business:
Marianne Doane made a motion to have the Commission purchase a plaque for
Louis Bennett. Kevin Hobin seconded the motion. The motion passed with all in favor. It
was agreed that a budgeted amount of $75 would go toward this purchase. Elliot
Margolis agreed to contact a trophy supplier to get the plaque made.
It was also agreed that the monthly Commission meetings would begin at 7:00pm
from now on.
Mr. Kenney said that at the next meeting the Commission would need to agree as
to what the rates will be. Mr. Johnson stated that all members will be required to make
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one payment, instead of two, and that payment will be due by January 15. He also said
that a letter would be sent to the members informing them of this procedure.
Mr. Johnson would like to have a bathroom facility constructed near the Pro
Shop. He estimated that it would cost under $20,000. Mr. Johnson agreed to get proposals
to do this project. Also, the Pro Shop windows need replacing. Marianne Doane made a
motion to approve up to $4,000 for this project. Kevin Hobin seconded the motion, which
was approved unanimously. Also, Mr. Johnson would like to redo the landscape around
the Pro Shop and bag drop area. He estimated the cost at $4,000. Marianne Doane made a
motion to approve up to $2,000 for this work. Kevin Hobin seconded it, and all were in
favor.
Marianne Doane noted that the BHS Golf Fundraiser was very successful and
raised $11,500. It was suggested that outings should to be spread out so that there were
not two outings on the same day. There are four tournaments, plus Citizen’s Day and
Homecoming, therefore these tournament dates should be posted early.
The Management Contract Subcommittee requested that the Commission send a
letter to Peter Gilmore asking again for a response to the questions that were presented to
him at the Subcommittee meeting in August. Mr. Kenney asked Ms. Doane to draft a
letter to be sent to the Solicitor.
Adjournment:
Mr. Margolis made a motion to adjourn at 9:30 p.m., which was seconded by Mr.
Pierce with all in favor. The next regular monthly meeting of the Commission is
Wednesday, November 13, 20027:00downstairs
scheduled for , at p.m. at the Beverly
Golf & Tennis Club.
Respectfully submitted,
Ida Beaver
Recording Secretary