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2002-05-08BEVERLY GOLF & TENNIS COMMISSION 134 McKay Street BEVERLY, MASSACHUSETTS 01915 Commission Members John D. Kenney, Chairman Michael P. Pierce, Vice Chairman Marianne M. Doane Kevin F. Hobin Donald E. Jones David J. Lang Martin J. Lawler, III June 10, 2002 Elliott C. Margolis Lawrence Nelson Ida Beaver, Recording Secretary Minutes of Monthly Meeting May 8, 2002 Present: John Kenney, Chairman, Michael Pierce, Marianne Doane, Kevin Hobin, Elliott Margolis, and Donald Jones, David Lang, Martin Lawler, and Lawrence Nelson. Absent : None. Guests : Doug Johnson (Johnson Golf Management), Rob Valliere, (Aide to the Mayor). Call to Order: Mr. Kenney called the meeting to order at 7:35 pm. He introduced and welcomed the guests. A th motion was made by Elliott Margolis to accept the minutes of the previous regular meeting of April 10. Mr. Martin Lawler seconded the motion, and it was approved with all in favor. Management Contract: Mr. Johnson stated that there were 302 memberships and 48 people on the waiting list, for a total of 400. He was asked by the Commission to calculate the rates for this year and submit a report showing the differences between this year’s rates over last year’s to the Management Contract subcommittee for verification. A copy of the letter, which was sent by the Commission to Peter Gilmore requesting a written response to the questions regarding duties and responsibilities, is attached to these minutes. Facilities: Mr. Lawler stated that a monthly report would be sent to Mr. Kenney showing any payments to be made for on-going capital repairs. Old bills for Johnson to be paid. Enterprise fund sent for March and April. A motion was made by Mr. Margolis to accept the payment process. Mr. Hobin seconded the motion. The motion passed with one abstention (Martin Lawler) and one opposition (Marianne Doane). Policy and Grievance: Mr. Johnson stated that the amendment to the start time from 5:30am to 6:30 am should be changed back to 5:30 am. He said that they would not be mowing at that time, and that other golf courses are open at 5:30am. A motion to remove that amendment and change the start time back to 5:30 am was made by Mr. Lawler. This motion was seconded by Mr. Margolis. Four members opposed (Doane, Lang, Jones and Pierce). The motion was passed by a five to four vote. Mr. Margolis made a motion to amend the Junior golfer’s tee time reservations from 3 days back to one day. This motion was seconded by Mr. Hobin. This motion was defeated. Beverly Golf & Tennis Commission Minutes of the Monthly Meeting Page 2 of 2 A motion was made by Mr. Lawler to amend paragraph 2 of the tee time procedures in the second sentence to read, “Management reserves the right to impose a loss of tee time reservation privileges for failure to play or properly notify of cancellation.” (Deleting the words “cancellation charge”). Mr. Lang seconded the motion. The motion was passed with two opposed (Mr. Pierce and Ms. Doane). Mr. Lawler made a motion to change the word “will” to the word “may” in the first sentence of the Penalties section so as to read, “The first violation may result in a one-month suspension of permit holder privileges. Mr. Hobin seconded this motion. The motion was passed with two opposed (Mr. Pierce and Ms. Doane). A motion was made by Mr. Lawler to change the name from Rules and Regulations handbook to the Rulebook in future editions. Mr. Hobin seconded this motion, and it was passed unanimously. Next a motion to strike the signature page or make the signature optional was made by Mr. Lawler and was seconded by Mr. Hobin. This motion passed with all in favor. Finally, Mr. Kenney asked the members of the Commission for a vote to accept the Rulebook for 2002 with the amendments. The Commission voted 7 to 2 in favor of accepting the Rulebook with the amendments. A copy of the amended rules is attached to these minutes. Mr. Kenney suggested to Mr. Johnson to insert a small page in the back of the existing rulebooks so there would be no need to re-print them. Mr. Johnson also stated that a sign with the rules would be posted for the Public. Old Business: When asked about the status of the practice range improvements, Mr. Johnson stated that he was in the process of adding signs to insure the use of short distance clubs on the range. Mr. Hobin was asked to request the City Solicitor to send a letter to Jim Modugno regarding the installation of netting by Johnson Golf near neighboring properties. New Business: The letter from Mr. Joseph Burke requesting special consideration for his son to play as a junior member although he is a 20-year-old college student was discussed. The Commission determined that it would not be fair to offer him any special rate, and that he should pay greens fees whenever he plays. A motion was made by Mr. Margolis to have the Commission respond to this letter. This motion was seconded by Mr. Jones and passed with all in favor. Adjournment: Mr. Margolis made a motion to adjourn at 9:30 p.m., which was seconded by Mr. Hobin with all in favor. The next regular monthly meeting of the Commission is scheduled for Tuesday, June 11, 2002, at 7:30pm at the Beverly Golf & Tennis Club Respectfully submitted, Ida Beaver Recording Secretary