2002-04-10BEVERLY GOLF & TENNIS COMMISSION
134 McKay Street
BEVERLY, 01915
Commission Members
John D. Kenney, Chairman
Michael P. Pierce, Vice Chairman
Marianne M. Doane
Kevin F. Hobin
Donald E. Jones
David J. Lang
Martin J. Lawler, III
Elliott C. Margolis
Lawrence Nelson
Ida Beaver, Recording Secretary
April 29, 2002
Minutes of Monthly Meeting
April 10, 2002
Present:
John Kenney, Chairman, Michael Pierce, Marianne Doane, Kevin Hobin, Martin Lawler, Elliott
Margolis, Lawrence Nelson, and Donald Jones.
Absent
:
David Lang
Guests
:
Doug Johnson (Johnson Golf Management), Roger Morency and Bill Coughlin, (City
Councilors).
CO:
ALL TO RDER
Mr. Kenney called the meeting to order at 7:35 pm. He introduced and welcomed the guests. A
motion was made by Mr. Hobin to accept the minutes of the previous meeting. Mr. Nelson seconded the
motion, and it was approved with all in favor.
MANAGEMENT CONTRACT:
When asked about the rate increases over last year, Mr. Johnson said that any difference between this
year and last year would go the City. He said that he needed more time to determine the total membership, and
that he would get that information along with the new Rules and Regulations to Mr. Kenney before the next
meeting.
Mr. Kenney informed the Commission that the Management Contract has been signed, and that the
Subcommittee (Doane, Jones, Pierce) should look at it closely see what changes have been made or if any
exhibits were missing. A motion was made by Mr. Pierce to submit the following questions to the City
Solicitor and also request a written response:
1. Is there any existing law—statutory and/or case law—which preclude a party, in this case the
Beverly Golf and Tennis Commission, from executing a contract in which it is a party to the
contract with duties and responsibilities specified therein?
2. What are the rights, duties, and responsibilities of the Mayor, City Council and the Beverly Golf
and Tennis Commission in relation to the leasing, operation and management of the City owned
golf course under existing laws and municipal ordinances, including, but not limited to
formulating rules and regulations for use of such golf course?
The motion was seconded by Marianne Doane, and was accepted by the Commission.
Beverly Golf & Tennis Commission
th
Minutes of the February 13 Meeting
Page 2 of 3
The Commission questioned whether the City Solicitor could take responsibility for signing the Contract on the
Commission’s behalf. Mr. Kenney also noted that Exhibit G had been modified to remove the words “equally
shared.” As a result, the Friday tee times between 10:00 a.m. and 2:00 p.m. would be reserved for permit
holders to call in up to seven days in advance. Any tee times not reserved by permit holders would be available
for the general public up to five days in advance.
FACILITIES:
Members of the Facilities subcommittee discussed their meeting with Finance Director, Tom Durkin,
regarding the Enterprise Fund. Mr. Durkin informed the members that the fees received from the Manager of
the club were deposited into the General Fund. The City then transfers funds into the Enterprise Fund at the
direction of the Mayor and Finance Director, to provide sufficient to pay the expenses of the club. It was felt by
the subcommittee members that the fees received from the club should first be credited to the Enterprise Fund,
and any transfer to the General Fund be treated as any other invoice for payment.
A motion was made by Mr. Lawler to request that the City issue a bond to fund the capital repairs of
the facilities. Mr. Margolis seconded the motion. Ms. Doane had a question as to the best feasible options for
bonding. Mr. Lawler said that it’s put out to bid. Mr. Pierce had a questions regarding timing.
The motion was unanimously accepted to request that the City issue a bond to fund the capital repairs
that were outlined in the Gale Report, including the clubhouse veranda, pro shop, maintenance building, etc.
Mr. Kenney stated that he would send a letter to Ray Bouchard of the Building Commission to inform him of
the Commission’s decision to go forward with a bond for a comprehensive capital repair program.
Mr. Jones agreed to check with the Historic Society to see if the veranda has to be rebuilt to the
appearance it had when it went on the historic register, or can it be removed.
It was determined that a payment process for ongoing capital affairs be approved at the next meeting.
POLICY AND GRIEVANCE:
Mr. Hobin and Mr. Margolis will present a revised and updated policy regarding the Wait List at the
next monthly meeting.
Concerns were raised by the permit holders as to the wording of the rules and regulations, particularly
as to food on the course, and tee time privileges for junior members. The newly revised Rules and Regulations
handbook has been sent out for printing and should be available next week for the Commission to review and
approve before being issued to the permit holders. A special Commission meeting may need to be held in order
to accomplish this quickly.
OLD BUSINESS:
Mr. Pierce requested some additional time to reply to the letter of Stephen Tufts.
Mr. Kenney passed out a letter from James Modugno along with a statement signed by other bordering
residents of Colgate Road stating their objections to the proposed practice range improvements and their
opposition to any netting to be installed along the back of their property. Mr. Kenney suggested that Johnson
Golf Management wait for a season to see the impact of using the practice range for overflow parking during
large events. Johnson was requested not to do any construction on the practice range without input from the
Commission.
NEW BUSINESS:
The letter from Robert Call who has been on the waiting list for several years, requesting a
reimbursement of his money was discussed. It was noted that Friel has the money, and a refund was not likely
to be given. A motion was made by Mr. Margolis to have Mr. Kenney reply to this letter stating that the
Commission has considered it, but unfortunately the deposit is not refundable. The motion was seconded by Mr.
Jones and was approved with one member opposed.
Mr. Kenney distributed a newspaper article that specified the Peabody Municipal Rates.
Beverly Golf & Tennis Commission
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Minutes of the February 13 Meeting
Page 3 of 3
A motion to approve a leave of absence for Thomas Paige was made by Ms. Doane and seconded by
Mr. Margolis. Also, a motion to approve a leave of absence for Mr. Marshall was made by Ms. Doane and
seconded by Mr. Hobin. Both motions were approved.
A suggestion was made by Ms. Doane for the permit holders to have a fundraiser outing to the benefit
of the Building Fund. The fundraising outings are managed by the Mayor’s office, so the permit holders were
directed to make a request to the Mayor’s office.
A:
DJOURNMENT
Mr. Jones made a motion to adjourn the meeting at 9:30 p.m., which was seconded by Mr. Hobin
with all in favor. The next regular monthly meeting of the Commission is scheduled for Wednesday, May
th
8 at 7:30 p.m.
Respectfully submitted,
Ida Beaver
Recording Secretary