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2002-02-13BEVERLY GOLF & TENNIS COMMISSION 134 McKay Street BEVERLY, MASSACHUSETTS 01915 Commission Members John D. Kenney, Chairman Michael P. Pierce, Vice Chairman Marianne M. Doane Kevin F. Hobin Donald E. Jones David J. Lang Martin J. Lawler, III Elliott C. Margolis February 14, 2002 Lawrence Nelson Ida Beaver, Recording Secretary Minutes of Monthly Meeting February 13, 2002 Present: John Kenney, Chairman, Marianne Doane, Kevin Hobin, David Lang, Martin Lawler, Lawrence Nelson, Michael Pierce and Donald Jones. Absent : None Guests: Doug Johnson and Don Lyons (Johnson Golf Management), Peter Harrison (Par for the Course), Peter Gilmore (City Solicitor) and Marc Fortier (Salem Evening News). Call to Order: Mr. Kenney called the meeting to order at 7:30 pm. He introduced Ida Beaver, the new Recording Secretary to the Commission, and welcomed the guests. The Commission voted to accept the minutes of the previous two meetings, with all in favor. Management Contract: Mr. Kenney introduced the City Solicitor, Peter Gilmore and asked him to give an overview of the Management Contract and answer questions. Mr.. Gilmore stated that the new contract was not yet finalized, but would be soon. He stated that the City Solicitor's office is responsible for negotiating the contract with Johnson Golf Management. Mr. Pierce questioned why the Commission was not involved in the contract negotiations. Mr. Gilmore replied that the Commission and the City as a whole was being represented by the Solicitor's office because the matter was in litigation. He explained that when the settlement negotiations took place the Commission was represented by the previous City Administration (Mayor Scanlon and Marshall Handly). Therefore, the City and the Commission are obligated to accept the provisions of the settlement package negotiated by the attorneys and approved by the court. The rate structure for 2002 was discussed. Mr. Johnson explained the various categories of membership and how they related to the old categories. Mr. Guido Liporto asked to be recognized by the chair and stated his concerns with many of the policies of the City and the Commission. The Commission voted to take a brief recess. When the meeting resumed, Mr. Gilmore answered questions from the Commission and the public. He stated that paragraph 14 of the original settlement had been revised to include four additional outings to benefit City organizations. He expressed his hopes to see the course open to more Beverly residents. One of the concerns voiced by a permit holder was that the rates were being raised while the benefits of being a permit holder, such as restricted tee times, were being taken away. Also non-Beverly residents felt that they were not being treated fairly. Mr. Johnson advised the Commission that he wanted to be flexible on the matter of Honorary memberships for those over 80 years of age. He agreed to meet with a subcommittee of the Commission to work out the details and report back at the next monthly meeting. Beverly Golf & Tennis Commission th Minutes of the February 13 Meeting Page 2 of 2 Facilities: According to the Gale Report, the golf facilities are in need of approximately two million dollars worth of repairs. A tour was given to the Commission before tonight’s meeting to understand the Gale Report and the conditions of the building. Policy and Grievance Mr. Kenney handed out copies of the Policies and Procedures that were established by the previous Commission. These will be reviewed by the Policy and Grievance subcommittee and brought up to date. Old Business Mr. Kenney opened up the meeting to receive nominations for Chairman of the Commission. Ms. Doane nominated Mr. Kenney as Chairman, and was and seconded by Mr. Pierce. Mr. Kenney was elected unanimously. Mr. Hobin and Mr. Pierce were nominated for Vice Chairman. Mr. Pierce was elected by a vote of 5 to 3, with Mr. Kenney abstaining. Mr. Kenney informed the Commission that three committees were needed to be established, (1) Management Contract and Finance, (2) Policy and Grievance and (3) Facilities. Three Commission members were asked to volunteer to serve on each committee. The resulting committees are as follows: Management Contract and Finance Mr. Pierce, Ms. Doane, Mr. Jones Policy and Grievance Mr. Margolis, Mr. Hobin, Mr. Kenney Facilities Mr. Lawler, Mr. Lang, Mr. Nelson New Business: Mr. Pierce received a letter from Steven Tufts and asked that the Commission consider it. Mr. Kenney will distribute copies of the letter to the Commission for discussion at the next meeting. Mr. Harrison asked about what to do with invoices that had been mailed to 134 McKay Street address. These are either the responsibility of the City or Friel. Mr. Kenney agreed to take the bills and review them with the Finance Director, and City Solicitor, if necessary. The Commission requested a meeting with the new Finance Director, Tom Durkin, to discuss the Enterprise Fund. The Commission has serious concerns about how to fund the emergency repairs to the veranda, and how to pay for the costs of the repairs outlined in the Gale Report. Mr. Johnson advised the Commission that they are waiting to see response for memberships before taking any action on adding permit holders from the waitlist. Adjournment: Mr. Pierce made a motion to adjourn at 9:30 p.m., which was seconded by Mr. Lang with all in favor. The next regular monthly meeting of the Commission is scheduled for Wednesday, March at 7:30 p.m. Respectfully submitted, Ida Beaver Recording Secretary