2001-05-15BEVERLY GOLF & TENNIS COMMISSION
134 McKay Street
BEVERLY, MASSACHUSETTS 01915
Commission Members
John D. Kenney, Chairman
James J. O'Leary, Vice Chairman
Jack L. Altshuler
Louis D. Bennett
Dennis P. Crimmins
Patricia B. Grimes
Kevin F. Hobin
Elizabeth A. Murphy
William A. Walo
Kimberly A. Cotreau, Recording Secretary
May 15, 2001
MINUTES OF MEETING:
All Members were present except Mr. Crimmins
Others: Mike Farrell, Arthur Orechia, and Marc Fortier - Salem Evening News
Mr. Kenney called the meeting to order at 7:32 p.m. Mrs. Murphy made a motion to accept the
minutes of the last meeting. Mr. Hobin seconded with all in favor.
COMMITTEE REPORTS.
Facilities: At the last meeting there was discussion in regards to changing from gas golf carts
over to electric carts. Mr. Kenney made a call to John Dunn, City Treasurer, to reconfirm there
was money left in the budget to do so. Massachusetts Electric had given a price of $18,000.00
to bring electricity of that kind onto the property, and then $12,030.00 to set up the cart barn.
Mr. Dunn confirmed that there was $50,000.00 remaining in the budget for the fiscal year
ending June 30th to move forward with this transition from gas carts to electric.
Mr. Farrell updated the commission on his discussions with Massachusetts Electric in regards to
bringing the electricity onto the property, and setting the cart barn up for electric carts. At this
time we have been put on a list for installation. We were originally scheduled for April, but this
has been pushed back with no further date at this time.
Mike Farrell pointed out an old storage trailer located at the cart barn at the last meeting. There
was some discussion about having it removed. Mr. Farrell will look into the options, and update
the commission at the next meeting.
At the last meeting there was discussion in regards to the extensive damage to the veranda roof.
The prices from Gale Associates seemed a little high to write a report, and set up a bid. The
commission agreed that Mr. Kenney should call Gale Associates, as well as Ray Bouchard,
Chairman of the Building Commission to see if this is the route to go, or if they should just hire
a contractor and have the repairs done. After speaking to Gale Associates and Ray Bouchard all
parties have agreed that the club should hire Gale Associates to review the damage, write a full
report, and prepare the bid specifications to have the necessary work done.
Beverly Golf & Tennis Commission
Minutes of Monthly Meeting
Page 2 of 3
Mr. Farrell reported that he had Homeowner's temporarily shore up the veranda roof and take
the wood off more columns on the veranda. Dave Morand from Gale Associates will meet with
Tim Brennan, the city Building Inspector and Mike Farrell on Friday to assess the work that
needs to he done to the veranda.
At the last meeting Mr. Farrell brought to the commission's attention that there was a problem
with a cooler behind the bar in the function hall. Upon taking the bar apart to find the issue, they
became aware of numerous problems. The plumbing did not meet code and there was also an
issue with the floor rotting due to water damage. Mr. Farrell was pleased to announce that all
the necessary repairs have been made, and cost less than than commission approved last month.
Mr. Farrell spoke to the commission in regards to the northeast region being under major
devastation this year due to the winter weather, and the affects it has had on the greens. He has
expressed the need for a new top dresser to get the greens hack to an acceptable state. A new
top dresser cost between $5,000.00 & $6,000.00. Mr. Walo made a motion to authorize the
management to purchase a top dresser after 3 quotes have been received. Mr. Altshuler
seconded with all in favor.
Policy & Grievance: The minor changes made to the Tee Time Policy that were discussed
previously have been made, and entered into the policy book.
In regards to the request from Mr. Bob Call, a 74-year old man that has been on the waitlist for
so long that he would like his deposit back was brought up again. The commission has
extensive discussion on having a one-time offer to all waitlisted people that would like to have
their deposit refunded, and their name removed from the list. Mr. Walo made a motion to
accept this one time offer be made to clean up the list. Mr. Bennett seconded the motion with
discussion. The motion was amended to include the review and approval of Marshall Handly,
City Solicitor. The motion was approved unanimously. Numerous issues arose in regards to the
details of implementing the refund. Mr. Altshuler made a motion to reconsider, which was
seconded by Mr. Bennett, with all in favor. Mr. Altshuler then made a motion to table the issue,
which was seconded by Mr. Bennett. It will be re-opened at the next meeting.
Budget, Audit, and Long Range Planning: Mr. Kenney reported that he received the May
payment of $105,000.00. This is the fourth installment of five for 2001. The payment will be
delivered to John Dunn, City Treasurer.
Mr. Kenney presented a proposed budget, which summed up the Gale Associates recommended
repairs. Mr. Kenney will give a copy to John Dunn; Finance Director, to review, and possibly
include in the city budget for next year. Mr. Bennett made a motion to send the budget for
approval. Seconded by Mr. Altshuler, with all in favor.
Old Business: Nothing to report.
New Business: Jim Wessman, the new Chef at the Beverly Goff and Tennis Club introduced
himself to the commission, and welcomed any suggestions that anyone may have.
Mr. Modngno has sent a letter in regards to the danger of stray golf balls being hit towards his
house. He is looking for a solution to this issue ie. Signs, member notification etc. Mr. Kenney
Beverly Golf & Tennis Commission
Minutes of Monthly Meeting
Page 3 of 3
asked Mr. Farrell to send a letter to Mr. Modugno letting him know that the commission and
management will take steps to resolve the problem, and invite him to a future commission
meeting to discuss potential solutions.
Mr. Edward McCarthy and Mr. Bill Ferman have submitted requests for a leave of absence for
half of the golf season. Mr. Walo made a motion to deny their request because it does not
comply with the policy for a leave of absence. Mr. Bennett seconded. Mr. Kenney suggested
that the leave of absence policy be sent with their denial letter stating that he may take a leave
only for a full year at a time.
Sales Report: Mr. Farrell submitted the April Sales report.
Mr. Altshuler made a motion to adjourn the meeting at 8:35, and was seconded by Mrs. Grimes.
The next regularly scheduled meeting will be June 13, 2001.
Repectfully Submitted,
Kimberly A. Cotreau
Recording Secretary
Beverly Golf and Tennis Club Commission
Income for Calendar 2001
Rental Income
4 % Membership Fee Increase
Total Income
Emergency and Anticipated Expenses
Convert to electric carts
Veranda roof repairs
Veranda masonry repairs
Install chair lift for handicapped access
Replace maintenance building
Exterior woodwork repair to clubhouse
Replace carpet on Men's Locker Room stairs
Repair clubhouse facade and stucco
Repair clubhouse roof leaks
On.Going Plumbing, HVAC, Electrical and Misc. Expenses
Total Emergency and Anticipated Expenses
Immediate Recommendations (Gale Report)
Site Civil Engineering, Drainage
Pro Shop Exterior Repairs
Cart Barn Exterior Repairs
Pool House Exterior Repairs
Clubhouse Interior Repairs
Pro Shop interior Repairs
Pool House Interior Repairs
Clubhouse HVAC
Pro Shop HVAC
Cart Barn HVAC
Pool House HVAC
Clubhouse Plumbing/Fire Protection
· Pro Shop Plumbing/Fire Protection
Cart Barn Plumbing/Fire Protection
Pool House Plumbing/Fire Protection
Clubhouse Electricel
Pro Shop Electrical
Pool House Electricei
Total Immediate Expenses
Future Recommendations (Gale Report)
Repave main parking lot
Replace cart barn
Pool House Interior
Clubhouse Accessibility
2001
$525,000
25,000
$550,000
$30,00O
15,000
231,419
75,000
225,000
7,500
2,000
10,000
1,500
80,000
$677,419
92,400
27,683
25,350
8,732
35,000
18,500
1,200
210,000
10,500
12,000
6,000
59,000
27,500
35,000
15,000
125,000
7,000
7,000
$722,865
21,000
100,000
32,000
32,000
Beverly Golf and Tennis Club Commission
Pool House Accessibility
Total Future Recommendations
23,000
$208,000
Other Expenses
Resurface middle 4 tennis courts
Install drainage for middle 4 tennis courts
Additional parking
Bathrooms behind 7th tee
Move practice range
Total Other Expenses
5,200
8,500
34,000
23,500
25,000
$96,200
Beverly Golf & Tennis Club
Sales Report for the Month of
Apr-01
I hereby certify that the following gross receipts are a true and
accurate record for the Beverly Golf and Tennis Club for the
month of: April 2001
Golf Permits
Lockers
Green Fees
Cart Fees
Pro Shop Income - Golf
Clubhouse Liquor Sales
Clubhouse Food Soda Sales
Function Liquor Sales
Function Food/Soda Sales
Hall Rental
Tennis Permits
Tennis Fees
Pool Sales
Miscellaneous Sales
Month
$3,745.00
$330.00
$21,080.00
$8,621.50
$14,439.99
$10,774.75
$17,290.20
$1,163.75
$8,971.03
$929.00
$1,669.00
$0.00
$0.00
$225.00
Year to Date
$478,401.00
$1,320.00
$21,080.00
$8,621.50
$14,839.94
$24,458.77
$56,048.05
$5,419.13
$34,132.62
$2,821.00
$1,669.00
$0.00
$0.00
$1,350.00
April, 2001 Gross Receipts: $89,239.22
YEAR TO DATE GROSS RECEIPTS: $650,161.01
Dated: 5/9/01
FRIEL GOLF MANAGEMENT, INC.
by: Michael N. Farrell
Its duly authorized: General Manager
Friel Golf Management Company, Inc.
4 Friel Golf Road * Hudson, New Hampshire 03051
(603) 889-3211 * Fax (603) 889-2521
April 20, 2001
John Kenney, Chairman
Beverly Golf & Tennis Commission
c/o 134 McKay Street
Beverly, MA 01915
Dear John:
The purpose of this letter is to confirm a couple of items which we have discussed by
telephone, but which ! want to be sure are memorialized in some sort of writing.
We have discussed the City of Beverly providing electricity for purposes of operating and
charging electric golf carts at the Beverly Golf & Tennis Club. Mike Farrell is in the process of
investigating and affirming our scheduled dates for the installation of electricity. You have asked
us to hold often acquiring new golf carts which are powered by gas engines. We have stopped
our order for new golf carts and we are awaiting information on the electricity. We are proceeding
with the understanding that the City of Beverly has up to $50,000 budgeted which may be used for
the installation of electricity necessary to meet the needs of power stations, etc. for purposes of
electric golf carts. If l am operating under a misunderstanding, please let me know.
We have also discussed by telephone the status of our management contract. It is my
understanding that the City was under a court order to refrain from signing a management contract
until just recently. It is now my understanding that the City can sign the agreement. I have
previously presented the negotiated contract to Marshall Handly and I am awaiting his return of a
signed copy. The contract is the same contract that was discussed and agreed to in February of
2000 when Attorney Handly and Mr. Altshuler met with me. I sent Mr. Handly a letter in March
of 2000 indicating that I was proceeding with the understanding that our agreement was in place.
The management contract is consistent with the RFP. In the RFP, revenues which were
not specifically designated as revenues of the City were deemed revenues of the manager. At our
meeting in February 2000, we specifically discussed administrative fees charged for the waiting
list. It was agreed that monies generated before our new term were monies owned by the City, but
monies generated after the beginning of our term were monies owned by the manager. I continue
to be operating under that agreement and assuming that it is still valid.
BEVERLY GOLF & TENNIS COMMISSION
134 McKay Street
BEVERLY, MASSACHUSETTS 01915
John D. Kenney, Chairman
James J. O'Leary, Vice Chairman
Jack L. Altshuler
Louis D. Bennett
Dennis P. Crimmins
Patricia B. Grimes
Kevin F. Hobin
Elizabeth A. Murphy
William A. Walo
Kimberly A. Cotreau, Recording Secretary
Mr. Thomas J. Leonard, Esq.
Friel Golf Companies April 25, 2001
4 Friel Golf Road
Hudson, NH 03051
Dear Jay:
Thanks for your work on providing new golf carts for the Beverly Golf and Tennis Club.
As we discussed, the Commission has agreed that we should switch from gas-powered to
electric carts. This will save the City the expense and time involved in installing a
gasoline tank near the cart barn to eliminate the present problemg we have with re-fueling
I checked with John Dunn, our City Treasurer, and he confirmed that the Golf and Tennis
Commission has about $50,000 remaining in our budget for the fiscal year ending June
30th, We expect that the cost to have Massachusetts Electric bring power from the street
to the cart barn will cost in the range of $25,000 to $30,000, so we have the funds
available to cover this work.
Please proceed to work with Massachusetts Electric and the golf cart company to make
the changeover. Thanks again for your patient persistence.
Sincerely yours,
Beverly Golf and Tennis Commission
John D. Kenney
cc: John Dunn
Jim Modugno
Ten Colgate Road
Beverly, Ma. 01915
Home Phone 978-922-8964
May 07, 2001
Mr. Mike Farrel, and The Beverly Golf Commission
Beverly Golf & Tennis
McKay Street
Beverly, MA 01915
Dear Mike,
Mike, with another golf season well underway I am very concerned that the safety of my family is once again at
risk from errant golf balls coming from your driving field directly into my yard. Matter of fact I had a golf ball
land in my pool some 75 feet inside my property line. On two occasions I have approached and spoken to members
that had been hitting drivers with a tail wind about the dnager of their actions. On both occasions the gentlemen
understood my concern and the liability of their actions.
Several years ago BG&T agreed to take several actions such as 1) putting up signs warning of home with children,
clearly defining no hitting beyond a certain point. 3) stating that only irons such as 8,9,PW and SW should be
used, and 4) a letter was sent to the members. These actions improved the situation greatly and at one point the
situation was eliminated. However, I believe the action previously taken need to be revisited. Last year the signs
warning of homes with children was placed along the tennis court side which resulted in them becoming
overgrown. Not hitting beyod this point was only inforced when I did the notification. This year not a sign is in
sight and to make the situation worst BG&T has placed target flags 200 plus yards up the range, which has the
effect of encouraging and challenging members to air it out. Many a member has been seen taking a driver and
hitting it in the direction of my home from the area beside the 9th green just to get loose.
Mike, you have at all times been very receptive in addressing and controlling this situation. I am very concern that
with the success and increase use of fucntions/events at the club, that not enough attention is being paid to this very
serious problem. Therefore, I am requesting the immediate attention and action by the BG&T Golf Commission. I
am requesting that the range be either managed and to me this means; 1) the range is clearly posted, 2) hitting
areas are clearly marked, 3) club selection noted, 4) members and guest notified, warned, and penalties enforced, 5)
the area must be superviwed or CLOSE it down! I am requesting that you set a meeting up with me, you and the
commission within the next 10 days to forge a lasting solution. While this meeting is being called I am strongly
requesting that the range be closed until the five points above can be met. Continual disregard for the safety of my
family shall be considered an attacked on my family and shall result in the exercising of my legal rights to close
the range as was the written opinion of a previous City Solicitor.
I fully understand that the actions of few reckless and careless indiviuals are at the root of the issue. Clearly this
small minority, but a dangerous minority, may adversely impact the majority of level headed responsible members
and guest of this fine golf club. I look forward to working closely with you and others to eliminate the danger to
my family as well as the other families with children along Colgate Road.
Sincerely,
James H. Modugno