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2001-09-13 BEVERLY GOLF & TENNIS COMMISSION 134 McKay Street BEVERLY, MASSACHUSETITS 01915 Septembor 13, 2001 Others in attendance: Mike Farrell, Arthur Orechia, Chuck Zarbo, Peter Drlnkwater, and Jay Leonard. Mr. Kenney called the meeting to order at 7:35 p.m. Mr. Altshuler made a motion to accept the minutes of the last meeting. Mr. Bennett seconded with all in favor. COMMITTEE REPORTS: Facilities: Mike Farrell reported that Gale Associates has drilled some concrete samples from the veranda deck and the 19th Hole to determine whether the floor can be repaired or must be replaced. Mike has not received the results yet. The commission will receive a full report when this is complete. Policy & Grievance: There was continued discussion in regards to the review of the Policy Handbook by Marshall Handly, City Solicitor. Mrs. Murphy reported that Mr. Handly has asked the commission to delay making any policy changes. Mr. Walo made a motion for the commission to approve and accept the policies subject to legal opinion from Mr. Handly. Seconded by Mr. Bennett. The commission then discussed the matter and agreed that the policies had already been approved at previous meetings. In most cases the policies were not changes from existing practices, but were intended to document the commission's unwritten procedures. The commission thanked Mrs. Murphy for her hard work in researching the minutes of many previous meetings to understand past actions and then drafting policies to reflect our practices and clarify vague areas. Since the commission was simply waiting for Mr. Handly to make a legal review of the policies and render an opinion, Mr. Walo withdrew his original motion. Budget, Audit, and Long Range Planning: Nothing to report. Old Business: Nothing to report New Business: Mr. Kenney reported to the commisssion that Mayor Scanlon has requested that a letter be sent to all members to inform them of the changes in the management company. Mr. Kenney distributed a draft letter for the commission to review. The commission took no action on the letter. Jay Leonard, Management - Friel Golf, objected and stated that it is not up to the commission to send ietters to the members. Mr. Leonard feels that sending a letter to members is the management company's job. Mr. Altshuler Beverly Golf & Tennis Commission Minutes of Monthly Meeting Page 2 of 2 suggested that the commission should just send a copy of the settlement agreement. The commission took a recess for 10 minutes. At 8:05 Mr. Kenney called the meeting back to order. Mr. Leonard handed out two letters. One letter is to all members informing them of the current status of the manngement company. The second letter is from Friel Golf's attorney to Mr. Handly. Mr. Crimmins made a motion that the commission should get some direction from the Mayor and the City Solicitor before there is any more discussion. Mr. Bennett seconded his motion. Mr. Walo made a motion to amend Mr. Crimmin's motion to say that they would llke some "information" rather than "direction" from the Mayor and City Solioitor. Mr. Bennett seconded with all in favor. Sales Report:. Mr. Farrell submitted the August Sales report. Mr. Kenney made a motion to adjourn tbe meeting at 8:20 p.m. Seconded by Mr. Bennett with all in favor. The next regularly scheduled meeting will be October 10, 2001 at 7:30 p.m. Respectfully submitted, Kimberly A. Cotreau Recording Secretary