2014-11-17Regular Meeting
Beverly Meeting Minutes
Page 1 of 7
From: Kathy Connolly [kconnolly @beverlyma.gov]
Sent: Monday, December 01, 2014 12:20 PM
To: councilors @beverlyma.gov; minutes @beverlyma.gov; BETTERGOV1@aol.com
Subject: Nov. 17,2014, Meeting
Regular Meeting
Beverly City Council 7:00 PM November 17, 2014
Roll Call: Councilors: John P. Frates Jr., Scott D. Houseman, David J. Lang, James F. Latter, Donald G. Martin, Estelle
M. Rand, Matthew J. St.Hilaire, Jason C. Silva, Paul M. Guanci
Pledge of Allegiance to the Flag: Councilor Martin
Acceptance of Minutes: Regular Meeting of November 3, 2014
Public Speakers and Hearings:
P.H. 7:20PM Order # 254 — FY 2015 Tax Levy Percentages
Continued to December 1St @ 7:25PM
Presentations, Awards and Memorials:
Communications from His Honor the Mayor:
#255
November 13, 2014
Honorable City Council
City Hall
Beverly, MA 01915
Dear Honorable Council:
I am pleased to inform you that the City of Beverly, through our Police Department, has received an
FFY 2015 Pedestrian and Bicycle Safety Grant from the Massachusetts Executive Office of Public
Safety & Security in the amount of $5,000. With your approval, this grant will be used for targeted
enforcement of state laws and city ordinances related to pedestrian safety. Massachusetts General Law
Chapter 44 Section 53A requires both council and mayoral approval before any grant or gifts to the city
can be expended for their prescribed purpose. I therefore request the council approve this grant by
taking action on this matter at your upcoming meeting of the City Council on November 17, 2014.
12/19/2014
Regular Meeting
Thank you.
Sincerely yours,
Michael P. Cahill
Mayor
Refer to Finance & Property
#256
November 17, 2014
Honorable City Council
City Hall
Beverly, MA 01915
Dear Honorable Council:
Page 2 of 7
I am pleased to inform you that the City of Beverly, through our Police Department, has received an
FFY 2015 Child Passenger Safety (CPS) Equipment Grant from the Massachusetts Executive Office of
Public Safety & Security in the amount of $2,000. With your approval, this grant will be used to order
car seats for distribution. Massachusetts General Law Chapter 44 Section 53A requires both council and
mayoral approval before any grant or gifts to the city can be expended for their prescribed purpose. I
therefore request the council approve this grant by taking action on this matter at your upcoming
meeting of the City Council on November 17, 2014. Thank you.
Sincerely yours,
Michael P. Cahill
Mayor
Refer to Finance & Property
#257
November 17, 2014
Honorable City Council
City Hall
Beverly, MA 01915
Dear Honorable Council:
I am pleased to inform you that the City of Beverly, through our Police Department, has received a FY
2015 State 911 Department Support and Incentive Grant from the Commonwealth of Massachusetts,
State 911 Department in the amount of $93,117. With your approval, this grant will be used to support
enhanced 911 Telecommunicator Personnel Costs. Massachusetts General Law Chapter 44 Section 53A
requires both council and mayoral approval before any grant or gifts to the city can be expended for their
prescribed purpose. I therefore request the council approve this grant by taking action on this matter at
12/19/2014
Regular Meeting
your upcoming meeting of the City Council on November 17, 2014. Thank you.
Sincerely yours,
Michael P. Cahill
Mayor
Refer to Finance & Property
#258
November 13, 2014
Honorable City Council
City Hall
Beverly, MA 01915
Dear Honorable Council:
Page 3 of 7
In preparation for the annual Tax Recap process, I respectfully request that you approve a series of
budgetary transfers as noted in the attached schedule. These transfers are necessary to meet the
anticipated need in some areas through June 30, 2015. These transfer requests also seek to fund a few
much needed projects such as new public safety gates at Oberlin Road and Colgate road and repairing of
the roofs at our DPW buildings.
In addition, the City has recently certified its FY2014 free cash at $7,200,422. Per the City's
stabilization policy, I am required to request a transfer of at least 10% of that amount into the
stabilization fund. Instead, I am requesting that $3.5M, or 49% of the City's free cash be transferred to
the stabilization fund. It is anticipated that the City will require a healthy stabilization balance to offset
our expected spike in debt service through 2020. With Fiscal Year 2016 carrying with it a $601,000 loss
of rental income from the McKeown and Memorial Schools, a 4.5% increase in pension costs, and
borrowing for the new Middle School, we may need to request funds from the stabilization fund for
expenditures as soon as FY 2016. Our efforts to plan for this foreseeable budgetary pressure are critical
to the City's long -term health, and I ask for your support of this request.
Please initiate action on this matter at your next City Council meeting, November 17, 2014. This
transfer request will require a public hearing be set prior to a Council vote. Thank you.
Sincerely yours,
Michael P Cahill
Mayor
Refer to Finance & Property
12/19/2014
Regular Meeting
#258
November 13, 2014
Honorable City Council
City Hall
Beverly, MA 01915
Dear Honorable Council:
Page 4 of 7
I request your approval to use FY2015 funds toward the payment of nine (9) prior year invoices totaling
$7,597.25. The attached invoices will be paid out of the respective Department's Fiscal 2015 budget if
approved. Per MGL Chapter 44 Section 64, the required certification has been filed with the City Auditor.
I kindly request your approval to resolve these matters. Thank you for your consideration.
Sincerely yours,
Michael P. Cahill
Mayor
Communications from other City Officers and Boards:
Communications, Applications and Petitions:
#260
Application for a permit to sell Christmas Trees — Richard A. Williams @ 294 Elliott St.
Refer to Legal Affairs
#261
FY 2016 Assessment from the Salem and Beverly Water Supply Board
Receive and Place on File 9 -0
#241 -A
12/19/2014
Regular Meeting
Page 5 of 7
Communication from Cummings Properties re: Order #241 Request for Superimposition of IR Overlay on 2.1 Acre Portion of Cummings
Ctr.@ the corner of RT.62 and McKay St.
Refer to Legal Affairs
#262
Application for a new Sign at 278 Rantoul St. (Jacob's Corner Pub) Vincent Orlando
Refer to Legal Affairs
Reports from Committees:
#255
The Committee on Finance & Property / Committee of the whole to whom was referred the matter of Order: Councilor Houseman for the
removal of two trees at 11 Odell St. have considered said matter and beg leave to report as follows, to wit:
Receive and Place on file
Order read once and adopted 9 -0 Vote
#255 - A
The Committee on Finance & Property / Committee of the Whole to whom was referred the matter of approval of FY -2015 Pedestrian and
Bicycle Safety Grant $5,000.00
have considered said matter and beg leave to report as follows, to wit:
Recommend the Council approve the acceptance of the Grant
Order read once and adopted 9 -0 Vote
#256
The Committee on Finance &Property /Committee of the Whole to whom was referred the matter of approval of FY -2015 Child Passenger
Safety Equipment Grant $2,000.00 have considered said matter and beg leave to report as follows, to wit:
Recommend the Council approve the Grant
Order read once and adopted 9 -0 Vote
#257
The Committee on Finance & Property / Committee of the Whole to whom was referred the matter of approval of FY -2015 State 911 Dept.
Support & Incentive Grant $93,117.00 have considered said matter and beg leave to report as follows, to wit:
Recommend the Council approve the Grant
12/19/2014
Regular Meeting Page 6 of 7
Order read once and adopted 9 -0 Vote
#258
The Committee on Finance & Property / Committee of the Whole to whom was referred the matter of transfer of free cash to the Stabilization
Fund and to set a Public Hearing have considered said matter and beg leave to report as follows, to wit:
Submit the accompanying order and recommend its adoption
Ordered: That the City Council of the City of Beverly hold a Public Hearing on Monday December 1, 2014 at 7: 30 PM in Council
Chambers, third floor of City Hall, 191 Cabot Street, Beverly, MA. relative to a series of transfers and budget adjustments regarding the
2015 Tax Recap Documentation .
Order read once and adopted 9 -0 Vote
#259
The Committee on Finance & Property / Committee of the Whole to whom was referred the matter of request for approval to use FY -2015
Funds to pay (9) prior year invoices ($7,597.25) have considered said matter and beg leave to report as follows, to wit:
Recommend the Council approve the request to pay the invoices
Order read once and adopted 9 -0 Vote
#260
The Committee on Legal Affairs / Committee of the Whole to whom was referred the matter of Application for a permit to sell
Christmas Trees — Richard Williams at 294 Elliott St. have considered said matter and beg leave to report as follows, to wit:
Recommend the Council approve the permit
Order read once and adopted 9 -0 Vote
#262
The Committee on Legal Affairs / Committee of the Whole to whom was referred the matter of for a new Sign Permit at 278 Rantoul
St. (Jacob's Corner Pub) Vincent Orlando have considered said matter and beg leave to report as follows, to wit:
Recommend the Council approve the Sign permit
Order read once and adopted 9 -0 Vote
#255
12/19/2014
Regular Meeting
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The Committee on Public Service /Committee of the whole to whom was referred the matter of Order: Councilor Houseman for the
removal of two trees at 11 Odell St. have considered said matter and beg leave to report as follows, to wit:
Recommend the Council approve the request
Order read once and adopted 9 -0 Vote
#256
The Committee on Public Service / Committee of the whole to whom was referred the matter of Order: Councilor Houseman for the
creation of a Ad -Hoc Committee (The Working Group) relative to the issue of homelessness in Beverly have considered said matter and
beg leave to report as follows, to wit:
Receive and Place on File
Order read once and adopted 9 -0 Vote
Unfinished Business:
Order #233 Proposed Ordinance relative to Camping, Storage and Open Fires on Public Property
Approved: 9 -0 Advertise and hold for Final Passage: Dec.1, 2014
Motions and Orders:
Meeting Adjourned: 8:50PM Attest: Kathleen P. Connolly, CMC
City Clerk
12/19/2014