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2012-08-29BEVERLY PUBLIC SCHOOLS Regular Meeting Wednesday, August 29, 2012 Beverly City Hall Beverly, Massachusetts A regular meeting of the Beverly School Committee was held on Wednesday, August 29, 2012 in Council Chambers at City Hall, Beverly, MA. Members Present: Mayor Scanlon, David Manzi, Matthew Kavanagh, Maria Decker, Kris Silverstein, and Paul Manzo Not in Attendance: Annemarie Cesa Also in Attendance: Superintendent Dr. Marie Galinski, Assistant Superintendent Dr. Maryellen Duffy, Director of Finance and Operations Jean Sherburne, Administrative Assistant to the School Committee Donna Bergeron, Student Representative Hind AI- Jarahi Kris Melanson, Centerville Teacher, Erin Brown, North Beverly Elementary School Principal, BHS Principal Sean Gallagher Call to Order: Ms. Decker called the meeting to order at 7:00 pm. Pledge of Allegiance: Kris Silverstein led those assembled in the Pledge of Allegiance. AGENDA Recognition of Students, Employees and Community Members Maria Decker, Dr. Galinski and North Beverly School Principal Erin Brown, recognized Grade 3 Teacher, Laurie Stantial, who was named Rotary "Teacher of the Year ". Maria Decker, Dr. Galinski and Mike Collins recognized Tim Howland — Director of Buildings & Grounds for all his hard work maintaining our buildings and preparing them for the 2012 -13 school opening. Open Forum for Citizen Input into Non - Agenda - Related Items None Open Forum for Citizen Concerns or Citizen Input into Agenda - Related Items None Approval of Meeting Records A motion was made by Paul Manzo to approve the minutes from the June 13, 2012 Regular School Committee meeting. The motion was seconded by Kris Silverstein and approved by a vote of 6:0. Report from Student Representative to the School Committee Student Representative, Hind AI- Jarahi reported that the Orientation Day for the freshman went very well as did opening day for the remainder of the upper class on Wednesday. Hind said that Thursday was picture day and sports try -outs have begun. Communications from Committee Members David Manzi reported communications regarding full -day kindergarten placement and received positive comments on the Freshman Academy. Matthew Kavanagh was asked if private school students could participate in public school sports and received questions about the on -line emergency cards. Paul Manzo reported communications from students /parents regarding their positive experiences last year and gearing up for the year ahead. He also had questions regarding staffing changes, the music trip and the hand -ball court at the high school. Kris Silverstein reported quite a few inquiries about the discrepancies in enrollments across the District Regular Meeting August 29, 2012 Page 2 of 4 and also many comments from people trying to navigate the BPS website. Kris said that she heard students working for Beverly's Rec Department had conflicts with their job and the start of freshman activities. She stated that BHS will work with the Recreation Department to rectify this next year. Kris had inquires about the "Race To The Top" (RTTT) deadline. Maria Decker reported hearing all positive comments on this morning's start from Sped, transportation and the high school's registration. Recognition of 21 Century Teaching and Learning Maria Decker introduced a new item to the agenda, one in which the Committee showcases what our teaching staff is doing in the classroom. Kristopher Melanson, Grade 5 Educator at the Centerville School provided a powerpoint presentation on the use of classroom "Clickers ". Kris explained that in his 5 th Grade Math class he uses the "Interactive Classroom Clickers" in conjunction with the smartboards He said this tool provides him immediate results, allows him the ability to see if a student is struggling and keeps track of all of the data, which has proven to be very useful at parent meetings. Kris provided a hands -on demonstration giving each School Committee member a "Clicker" then proceeded to ask questions; the results were immediate such as who had answered the question and who had not, who had them correct or incorrect. Kris said that he finds his students more engaged and with these "Clickers" easier to teach. Sean Gallagher Beverly High School Principal presented information on "Standards -Based Grading" (SBG). He reported that by using SBG the student's work is graded differently using a 4.0 Rubric as opposed to grading by percentage and that this process is a more accurate and consistent. Sean said that the basis for the student's grade is through the assessments and that measures the student's progress towards meeting the standards. The student's homework, effort and participation is important but is graded separately he said. Report from Superintendent Galinski 1. Overnight Field Trip — BHS Music Department Dr. Galinski asked Lyn Pilanen and Adam Costa, BHS Music Department to present their request for this year's overnight field trip to Baltimore MD /Washington DC scheduled to take place April 24 through April 28 2013. Ms. Pilanen stated this marks the 50 year for this trip and said the cost, with donations from the BMPAA, is $780. The schedule of payments and fundraising profits is included in the packets and the first informational meeting is scheduled for Wednesday. Paul Manzo made a motion to approve the BHS Music Department's overnight field trip to Baltimore, MD / Washington D.C. The motion was seconded by Kris Silverstein and approved by a vote of 6:0 2. Opening of School Enrollments Dr. Galinski said she provided an enrollment update and reported feeling that most classroom numbers are very reasonable noting higher numbers at Ayers (Gr. 4) and Hannah (Gr. 4 and 5), in which fellows have been placed in those buildings. She stated that the pre - school numbers are still in flux. 3. Stag Update for FY13 Dr. Galinski reported in her staffing update that all schools are fully staffed with the hiring of 41 teachers, most of which were to replace retirees. She said that two science coaches were added at the elementary level, a TLC position for elementary /middle school level and a full -day kindergarten teacher for the newly added full -day kindergarten class at Ayers. 4. K -12 Insight _ Engagement Plan for 2012 -2013 Dr. Galinski said she included a draft copy of the K -12 Engagement Plan for the 2012 -2013 school year requesting committee input before finalizing. She reported that the K -12 partnership has been very helpful gathering information and that last year individual schools were using K -12 to do their own surveys. 5. Athletic Participation Numbers for 2011 -2012 Dr Galinski said she included a report of the athletic participation for 2011 -2012 and a history noting an increase in student participation. Regular Meeting August 29, 2012 Page 3 of 4 6. Northeast Behavioral Health Services — FY12 Report Dr. Galinski commented how very fortunate the BPS is to be the recipient of clinical services from NBHS. She noted as it outlined in the report that the school department has received the equivalent of 223 hours of free services from master level clinicians, which is a huge piece of support for our student. She extended her appreciation for these services. Report from School Committee President Maria Decker 1. MASC Conference Maria Decker reported there is an upcoming MASC conference in November and many members have expressed their interest in attending. Given the budget there is only funds for one member to attend and she requested input on how the committee would like to proceed. After a brief discussion the question was asked if funds could be transferred from another account so that two members could attend. A motion was made by David Manzi to transfer $250 out of the Administrative Contingency line and to increase the School Committee Training line by that amount. This motion was seconded by Kris Silverstein and passed. Yes vote: David Manzi Maria Decker Matthew Kavanagh Kris Silverstein Paul Manzo No vote: Mayor Scanlon Maria noted that both Annemarie Cesa and Kris Silverstein would attend the MASC conference from November 7 -10, 2012. 2. Governance Project Maria Decker reported that the committee continues to meet with Dorothy Presser and their next meeting is scheduled for the end of September. 3. Ems_ ec�ncy Plan Policy Maria Decker stated that included in the packets is the Emergency Medical Response policy that needs to be approved and submitted by September 1, 2012. A motion was made by Paul Manzo to adopt the Emergency Policy as recommended and written by MASC with the understanding it would be reviewed again at a later date. The motion was seconded by Kris Silverstein and approved by a vote of 6:0. 4. Unit A Contract — Signatures Maria Decker reported that the Unit A contract has been ratified and is waiting signatures as is the AFSCME Clerical contract. Committee Reports Standing Committee on Finance & Facilities (Paul Manzo, Chairperson) The Standing Committee on Finance and Facilities last met on June 20, 2012 received a review of the Buildings and Grounds report which included the work completed at Briscoe, repairs to the beams at Ayers and cleaning and maintenance of all buildings. Also reviewed was the FY12 budget, rental payments and adjustments were made to the FY13 budget and discussed. Mr. Manzo reported at this meeting the lease for the Recovery High School was reviewed and approved. The next meeting of the Finance & Facilities Committee is scheduled for September 19, 2012 at 7:00 p.m. at the Cove Elementary School, 22 Hull Street. Standing Committee on Curriculum, Instruction, and Student Life (Annemarie Cesa, Chairperson) The Standing Committee on Curriculum, Instruction and Student Life will hold their next meeting on Wednesday, September 5 at 7:00 p.m. in the Memorial Building. Policy Review Subcommittee (David Manzi, Chairperson) David Manzi reported that no meetings have been scheduled to date but that he expected with over 30 policies to be reviewed they would be scheduling a meeting in the very near future. Regular Meeting August 29, 2012 Page 4 of 4 Negotiations Subcommittee (Matthew Kavanagh, Chairperson) Matthew Kavanagh reported that negotiations have gone very well with good progress being made and he expressed his gratitude to the administration for all the support they have provided. Community Engagement Paul Manzo said that back in June he had chaperoned the 8 t " grade dance at Briscoe saying it was a great opportunity and yesterday he attended the Cove School "Welcome" coffee commenting that it was great to see so many new parents ready and willing to help. Maria Decker said she had attended the Pre - School open house and tour and reported that it is a beautiful facility... safe and secure. She also worked at the Freshman Orientation on Tuesday commenting on the incredible enthusiasm! Kris Silverstein said she attended the New Mandated School Meals Regulations Program providing information on the impact it will have for school districts and she attended a forum presented by John Tierney, "Cradle to Career ". David Manzi reported attending Congressman Tierney )s event as well. New Business Maria Decker provided information from Representative Jerry Parisella on an upcoming event at Fenway Park on October 1st, "Staying Strong" from 9:30 to 12:00 for benefiting military families. Mayor Scanlon extended an invite to an upcoming book signing by author and BHS Class of '59 graduate, Stephen Mugglebee, who will be at Beverly High School on Saturday, September 8 with his book entitled, The Greatest High School Class Everfrom 11:00 a.m. to 1:00 p.m. There will be tours of the high school as well and all proceeds go to BHS. Reminder BHS Golf Auction fundraiser will be held on October 1 St Paul Manzo reminded everyone to be careful and watch out for our kids... school is back in session and students are walking and riding their bike! Opportunity for Questions from the Press None present Consider Executive Session Maria Decker made a motion to enter into Executive Session to discuss strategy with respect to collective bargaining with union personnel and not to return to open session. The motion was seconded by Paul Manzo and approved by a roll call vote of 6:0 Roll Call: Paul Manzo Yes Mayor Scanlon Yes Kris Silverstein Yes David Manzi Yes Matthew Kavanagh Yes Maria Decker Yes No: None Paul Manzo made a motion to adjourn. The motion was seconded by David Manzi and approved by a vote of 6:0. The meeting adjourned at 8:45 p.m. Respectfully submitted, Matthew Kavanagh, Secretary Beverly School Committee