2012-09-17Regular Meeting
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Beverly Meeting Minutes
From: Kathy Connolly [kconnolly @beverlyma.gov]
Sent: Monday, September 24, 2012 2 :39 PM
To: pguanci @beverlyma.gov; jsilva @beverlyma.gov; sdullea @beverlyma.gov;
mtroubetaris @beverlyma.gov; wslate @beverlyma.gov; Jim Latter; shouseman @beverlyma.gov; Don
Martin; Brett Schetzsle; minutes @beverlyma.gov
Subject: 9- 17- 12ccmeet.doc
Regular Meeting
Beverly City Council 7:00 PM Tuesday, September 17, 2012
Roll Call: Councilors Present: P. Guanci, D. Scott Dullea, Scott D. Houseman, James F. Latter, D. Wesley Slate, Jr., Jason
C. Silva, Donald Martin, Brett Schetzsle, Maureen Troubetaris,
Pledge of Allegiance to the Flag: Councilor Silva
Acceptance of Minutes September 4, 20,2
Public Hearings and Speakers:
Public Hearing: 7:20 PM Order # 184 Petition - National Grid /Verizon Creek St.
Public Hearing Closed and referred to Public Services
Executive Session: 7:25 PM Pending Litigation
Communications from His Honor the Mayor:
#188
September 17, 2012
Honorable City Council
City Hall
Beverly, MA 01915
Dear Honorable Council:
For your information, we have now received a final quote from National Grid for the purchase of
our streetlights. The current year operating budget as approved anticipated this purchase. The
purchase price is $141,586.13.
This amount is higher than the original quote because the earlier calculations were made from an
outdated depreciation schedule but the anticipated annual savings of at least $200,000 remain
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intact.
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There are approximately 3 800 lights that will be purchased. The vast majority consists of Sodium
Vapor streetlights. Also included are about 100 floodlights located in parking lots and around City
owned buildings and property. The approximately 670 poles being purchased are single - purpose poles,
that is, they only carry street lights or floodlights but not electric, telephone or cable service. Most of
these are the aluminum poles located on streets with underground electric services such as on Cabot,
Rantoul and Lothrop Streets.
The economic rationale for the purchase is that in each monthly streetlight bill there is an approximate
$30,000 charge for the "lease" of the lights and poles. This charge would no longer be part of the
monthly bill once we make the purchase. Of course after we take possession of the lights and poles, we
will have to maintain and repair them. It is estimated that the annual cost of maintenance and repair will
run in the range of $100,000 to $150,000 annually. On a net basis then, we expect budgetary savings of
at least $200,000 a year and possibly more after accounting for the purchase price in the first year.
You may recall that in anticipation of the purchase of the lights and poles and the maintenance and
repair requirements, we established an Electric Division within the Department of Public Services by
transferring all "hands on" electrical functions from the Department of Municipal Inspection. There are
sufficient funds in the Electric Division to both purchase the lights and poles and provide maintenance
for the balance of the year.
We are in the process of establishing an administrative mechanism to deal with the reporting of faulty
lights. We currently have a link on the City's home page ( www.beverlyma.gov ) to report a street light
issue. In addition, Public Services personnel will record any issues that are reported over the phone
directly or through the Switchboard. We will also encourage all City employees who may be traveling
around in the City after dark to report any faulty lights they may observe.
In an effort to inform all residents of the change, we will produce a notification letter that will go out in
a citywide mailing. We will also make multiple announcements through the Swiftreach phone network
to all residents with landlines.
There is no action required on your part to complete the purchase with National Grid. I will be happy to
answer any questions you may have about this subject that are not addressed by the above.
Very truly yours,
William F. Scanlon, Jr.
Mayor
Refer to Finance & Property
#189
September 17, 2012
Honorable City Council
City Hall
Beverly, MA 01915
9/27/2012
Regular Meeting
Dear Honorable Council:
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Attached is a letter from Finance Director John Dunn describing two Federal Grants recently awarded to
the Beverly Fire Department. John's letter describes the situation well and should be read along with
this note as should Chief Cotter's justification letter also attached.
I recommend that your Honorable Council vote to accept both grants and set a Public Hearing for the
Dive Truck grant which will require a transfer from the Reserve for Unforeseen.
The grant will allow us to purchase a new state -of -the -art dive truck valued at $350,000. The grant of
$262,500 requires a 25% local match or $87,500. The second grant for education outreach requires only
a vote to accept.
Please set the date for the public hearing at your earliest convenience. Thank you.
Very truly yours,
William F. Scanlon, Jr.
Mayor
Refer to Finance & Property
#190
September 17, 2012
Honorable City Council
City Hall
Beverly, MA 01915
Dear Honorable Council:
I hereby reappoint, subject to your review and recommendation Ms. Elizabeth Caputo, 137 McKay
Street to serve as trustee on the David Lynch Public Parks Fund.
Her term to be effective from September 30, 2012 to September 30, 2015.
Very truly yours,
William F. Scanlon, Jr.
Mayor
Refer to Legal Affairs
Communications from other City Officers and Boards:
#183
The Honorable City Council
9/27/2012
Regular Meeting
City Hall, 191 Cabot Street
Beverly, MA 01915
J r
f
i
Refer to Legal Affairs
#191
September 13, 2012
Beverly City Council
Beverly City Hall
Beverly, MA 01915
Dear Honorable Council:
Page 4 of 8
During the course of the summer, we identified five invoices and one reclassification that should have
been charged to General Fund accounts in Fiscal 2012. This does not happen every year but when it
does it generally requires Council approval to pay liabilities incurred in one year from an appropriation
in a subsequent year.
The Accounting office and departmental clerical staff usually do an excellent job of housekeeping at
year end to be sure that all potential liabilities are identified and either paid or sufficient amounts are
encumbered before we close the books in late July of each year. This past July, however, we accelerated
the closing time line by a couple of weeks to allow our auditors, Powers & Sullivan, to get in and
perform their audit work a little earlier than in past years. As a result, the books were closed before we
had copies of all outstanding invoices or charges.
I have attached a spreadsheet with information on the 2012 liabilities that must be charged to the 2013
budget. The total is $11,823.86 with almost half of that a reclassification of salary that had been
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inadvertently posted to a Grant account instead of a salary line in the Council on Aging Department.
This action does not require a Public Hearing and I would appreciate your approval at your earliest
convenience.
Very truly yours,
John P. Dunn
Finance Director /Treasurer
Refer to Finance & Property
#192 (late fire)
Communication from Council President Guanci re: 2 nd Water Meters
Refer to Finance& Property
Communications, Applications and Petitions:
#193
Application: Class II MVDL — DBA - Beverly Auto Top& Upholstery 78 Cabot St.
Refer to Legal Affairs
#194
Communication from Rosemary Maglio re: proposed Rantoul St. UCH — TIF District
Receive and Place on File
Reports from Committees:
# 23
The Committee on Finance & Property / Committee of the Whole to whom was referred the matter of Order: Councilor Slate re: Current
State of IT Department for FY 2013have considered said matter and beg leave to report as follows, to wit:
Receive and place on file
Order read once and adopted 9 -0
# 189
The Committee on Finance & Property / Committee of the Whole to whom was referred the matter of Communication from Finance Dir.
John Dunn re: request to accept Federal Grants and approval of transfer of $87,500.00 from Mayors Reserve for unforeseen account to
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the Fire Equipment Purchase Fund have considered said matter and beg leave to report as follows, to wit:
Submit the accompanying order and recommend its adoption:
Ordered: That the City Council of the City of Beverly hold a Public Hearing on Monday October 1, at 7:20 PM at Beverly City Hall, third
floor, 191 Cabot Street, Beverly, MA. relative to the request for approval to transfer $87,500 from Mayors Reserve for Unforeseen account
to the Fire Equipment Purchase Fund.
Order read once and adopted 9 -0
# 191
The Committee on Finance & Property / Committee of the Whole to whom was referred the matter of Communication from Finance Dir.
John Dunn re: request to for approval to pay 2012 liabilities from FY 2013 budget have considered said matter and beg leave to report as
follows, to wit:
Recommend the Council approve the request
Order read once and adopted 8 -0 Councilor Houseman Recused himself
#12 -A
The Committee on Legal Affairs / Committee of the Whole to whom was referred the matter of recommendation from Parking & Traffic
Commission re: Parking & Traffic issues 726 — 746 Hale St., have considered said matter and beg leave to report as follows, to wit:
Receive and place on file
Order read once and adopted 9 -0
#12
The Committee on Legal Affairs / Committee of the Whole to whom was referred the matter of communication from councilors Schetzsle &
Guanci re: Traffic & Safety issues — 726 -746 Hale St., have considered said matter and beg leave to report as follows, to wit:
Recommend the Council approve the request per recommendation from the Parking & Traffic Commission
Order read once and adopted 9 -0
#177
The Committee on Legal Affairs / Committee of the Whole to whom was referred the matter of reappointment of constable Christopher
Chigas, 80 Foster St. Peabody, MA., have considered said matter and beg leave to report as follows, to wit:
Recommend the Council approve the reappointment
9/27/2012
Regular Meeting
Order read once and adopted 9 -0
#180
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The Committee on Legal Affairs / Committee of the Whole to whom was referred the matter of Application — 2 Livery licenses — Beantown
Limousine LLC of 43 Cabot St. have considered said matter and beg leave to report as follows, to wit:
Recommend the Council approve the License
Order read once and adoated 9 -0
#182
The Committee on Legal Affairs / Committee of the Whole to whom was referred the matter of Application for Peddlers License, Mike
Miocevic - DBA Mike's Hot Dogs - 31 Beckford St., have considered said matter and beg leave to report as follows, to wit:
Recommend the Council approve the License
Order read once and adopted 9 -0
#183 -A
The Committee on Legal Affairs / Committee of the Whole to whom was referred the matter of recommendation from Design Review Board
re: Order # 183 Sandwich Board Sign Permit Application for Paul Marciano, 110 Cabot St. have considered said matter and beg leave to
report as follows, to wit:
Receive and place on file
Order read once and adoated 9 -0
#183
The Committee on Legal Affairs / Committee of the Whole to whom was referred the matter of Application for Sandwich Board Sign Permit
for Paul Marciano, 110 Cabot St. have considered said matter and beg leave to report as follows, to wit:
Recommend the Council approve the request for permit per recommendation from DRB
Order read once and adopted 9 -0
#176
The Committee on Public Services / Committee of the Whole to whom was referred the matter of Appointment to the Beverly Airport
Commission Peter Skerry, 4 College Lane, Beverly, MA. 01915 have considered said matter and beg leave to report as follows, to wit:
Recommend the Council approve the Appointment
Order read once and adopted 9 -0
#184
9/27/2012
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The Committee on Public Services / Committee of the Whole to whom was referred the matter of Petition — National Grid /Verizon for both
underground facilities and pole installations on Creek Street have considered said matter and beg leave to report as follows, to wit:
Recommend the Council approve the Petition
Order read once and adopted 9 -0
Unfinished Business:
Motions and Orders:
#195 (late File)
Order: Councilor Houseman re: proposed amendments to Article XXXVIII, Sec.29 — 28C and 29 -17.C. relative to special permit criteria for
first floor residential uses and special permit granting authority for commercial uses on first and upper stories in the CC zoning district
Refer to Legal Affairs
Meeting adjourned: 8:25PM Attest: Kathleen P. Connolly, CIVIC
City Clerk
9/27/2012