2010-07-13Beverly Golf & Tennis Commission
07/13/10 Meeting Minutes
Meeting called to order at 7:00 p.m.
In Attendance:
Commissioners
Mr.
Lowd
Mr.
Barger
Mr.
Crandall
Mr.
Lawler
Mr.
Richardson
GFMI
Mr. Carter
Mr. Murphy
Mr. Dion
Mr. Page
Invited Guest
Janet Gaffey
Opening Remarks
Mr. Lowd stated that there has been a lot of activity in a lot of different places that
will be discussed this evening. Mr. Barger shared a wonderful compliment
regarding the condition and management of the course.
Approval of Minutes
Mr. Lawler motions to accept the minutes, seconded by Mr. Barger. Motion
carried 4 -0.
Mr. Crandall arrives.
Finance Report
Mr. Lawler stated that the balance in the maintenance account is $4,277 but
there are invoices that will utilize those funds and the account will break even.
He also distributed spreadsheets explaining the maintenance fund and the Bond
fund.
Mr. Richardson motions to accept the Finance Report, seconded by Mr. Barger.
Motion carried 5 -0.
Tennis
Mr. Carter indicated that the weather has been very good resulting in a great
tennis season. They do have the option to use Bass River Tennis as a back up
during bad weather. They have closed the driving range for parking when
necessary, but overall it is a good season.
Pro Shop
Mr. Carter indicated that they would tie into the existing wiring for the camera
system. There will be cameras near the carts, two inside the building, and one
outside viewing the entrance, one in the pub and one in the Great Room.
Ms. Gaffey indicated that for the most part everything is on schedule.
Mr. Dunn would provide the paint when ready. Next week will be insulation and
lighting. Mr. Dunn will order the new handicap door and a metal security door will
be placed over it for added security.
She also indicated that power washing the fireplace did not give her the result
she was looking for. She will get prices on sandblasting but for now will leave as
is. She also showed the Commission the rug and cabinetry to be used.
Mr. Crandall would like to see a desk height counter behind the main counter.
Mr. Carter stated that the pro shop sign needs to be moved to expose a
preexisting window but is concerned the sign will obtain damage in the process.
Mr. Lawler stated to move the sign and if damage occurs, they will discuss
purchasing a new sign.
Mr. Lawler motioned to remove the old pro shop sign, replace the two existing
windows with two new windows. Place the sign (old or new) on two posts to
cover the oil tank with hostas planted at the base. This is not to exceed $1000.
Mr. Dunn indicated that the Mass. Historic Commission would be in to discuss
color schemes they are permitted to use.
Course /Grounds Update
Mr. Murphy indicated that he is continuously working on bunkers. He would like
to use a city contractor for paving. He would like one bid put out for $350,000 for
normal cart path work and tie in some additional renovations. He would like this
to start around the beginning of October. He also wants to include some Tee's
and would like it completed by Thanksgiving.
He also indicated that all bunkers would be done this year. He stated that their
staff would do the drainage; he feels it is too difficult to bid out. An additional
$10,000 will be needed for materials and special piping requested by Mr. Collins.
He is ordering sod and loam as needed. He also stated that the cost of ripping
up existing hot top and regrading would cost $360,000. Mr. Collins also
suggested that the cart paths be 8' wide.
Mr. Carter stated they are trying to follow the general path. The Master Plan
calls for the path down right side of 8; we are trying to cut back on expenses.
Mr. Lawler motioned to authorize $350,000 for the cart path and additional
relevant work, seconded by Mr. Barger. Motion carried 5 -0.
Mr. Barger motioned to authorize $10,000 for drainage project and miscellaneous
materials, pipe, sod loam, seconded by Mr. Lawler. Motion carried 5 -0.
Maintenance Building
Mr. Dunn stated that he would go before the Planning Board on 7/20 for permit to
place the maintenance on the last tennis court. Mr. Dunn will be sure abutter
concerns are addressed at this time. Concom is not involved in this matter.
Then the Commission will meet with a qualified architect who will move along
quickly on this.
Mass. Preservation Projects Fund
Mr. Lowd and Mr. Dunn attended a meeting with Mass. Historic Commission
regarding applying for a $50,000 grant. A liaison will be at the clubhouse in a few
days to review the building and repairs they wish to perform.
Mr. Dunn indicated that the BGT Commission will need to match the funds
granted to them, and the project (s) need to be finished and inspected by
6/30/11. The grant will come with requirements and Mr. Dunn is confident they
will meet those requirements. An architect will move quickly to work with them
regarding the deadline for inspection.
Mr. Dunn stated that they need an architect familiar with the Mass. Historical
Commission requirements and possibly follow the repair suggestions in the Gale
Report.
Restaurant /Pub
Mr. Page distributed an estimate he received regarding new drapery throughout
the clubhouse. The estimate included individual prices for individual
windows /rooms.
Mr. Lowd asked Mr. Page to leave the material samples for the Mass. Historical
Commission to review, if needed.
Mr. Lawler motioned upon approval of Mass. Historical Commission to grant
$1300 for drapes for Fireside and Access rooms. Motion seconded by Mr.
Crandall. Motion carried 5 -0.
Mr. Page also stated that they have purchased cash registers and vacuum
cleaners. Many people have already rebooked for next year.
Golf
Mr. Carter distributed a spreadsheet containing "golf rounds" from March to
present and indicated that the golf rounds are up. He stated that they are
currently a couple hundred light but spring and fall golf will have a big impact. He
also stated that the course is in great shape and they have a lot of walk ins. If it
stays affordable, he is certain it will get better. Mr. Carter did show concern
whether they are forced to maintain resident and non - resident rates. He
indicated that the North Reading Course rates work great and are less awkward.
Mr. Dunn will review the regulations regarding "resident and non - resident" rates.
He will research and have information at the August meeting.
Other Business
Mr. Lowd was informed of an "alcohol truck" brought onto the course during a
tournament. He stated that if the establishment operates their business under a
valid liquor license, this is not allowed. Mr. Lowd thanked Mr. Page for the
concern and will address the matter.
Mr. Lowd also asked the Commission for their ideas on celebrating the 100
Anniversary for the BGT Club and stated that it will be up for discussion during
the August meeting.
Mr. Lambert and Mr. Ascolillo were appointed co- chairs on the committee
regarding the 100 Anniversary Celebration.
Mr. Lawler motioned to adjourn, seconded by Mr. Barger. Motion carried 5 -0.